Job ID
45026
Job Title
JR 17335- Senior Project Associate (DTM)
To work for
IOM | International Organization For Migration
Country
Syria
City
Damascus
Field of Work
Administrative
Job Type
Full time
Minimum Education Level
Baccalaureate
Responsibilities
1. Administrative and Procurement Coordination Support
• Lead and coordinate administrative and procurement-related tasks to support DTM operations, including tracking documentation, maintaining organized filing systems, and following up on signatures and approvals.
• Act as the main liaison with internal support units (procurement, finance, HR, IT, logistics, resource management, supply chain) to facilitate timely processing of requests, compliance with established procedures, and help resolve operational bottlenecks affecting DTM activities.
• Coordinate logistical and administrative arrangements for meetings, workshops, and trainings, including venue booking, materials preparation, access coordination, and drafting of minutes and summaries.
• Draft, review, and circulate documents, including cover memos, meeting minutes, notes for file, and templates, verifying accuracy, consistency, and professional presentation.
• Provide translation support (English–Arabic and vice versa) for informal or unofficial documents, correspondence, and materials to support operational functions.
• Review service provider and third-party contractor deliverables (reports, data outputs, documentation) for completeness, formatting, and alignment with operational and contractual requirements.
• Maintain DTM filing systems and keep records accurate, organised, and accessible.
2. Data Quality and Reporting Support
• Verify Information Management and Reporting data accuracy, perform consistency checks, and review outputs for reliability and quality.
• Provide support on DTM data-related tasks as required, including compilation, formatting, and validation of information for reporting purposes.
• Perform such other duties as may be assigned.
closing date: 26 October 2025
• Lead and coordinate administrative and procurement-related tasks to support DTM operations, including tracking documentation, maintaining organized filing systems, and following up on signatures and approvals.
• Act as the main liaison with internal support units (procurement, finance, HR, IT, logistics, resource management, supply chain) to facilitate timely processing of requests, compliance with established procedures, and help resolve operational bottlenecks affecting DTM activities.
• Coordinate logistical and administrative arrangements for meetings, workshops, and trainings, including venue booking, materials preparation, access coordination, and drafting of minutes and summaries.
• Draft, review, and circulate documents, including cover memos, meeting minutes, notes for file, and templates, verifying accuracy, consistency, and professional presentation.
• Provide translation support (English–Arabic and vice versa) for informal or unofficial documents, correspondence, and materials to support operational functions.
• Review service provider and third-party contractor deliverables (reports, data outputs, documentation) for completeness, formatting, and alignment with operational and contractual requirements.
• Maintain DTM filing systems and keep records accurate, organised, and accessible.
2. Data Quality and Reporting Support
• Verify Information Management and Reporting data accuracy, perform consistency checks, and review outputs for reliability and quality.
• Provide support on DTM data-related tasks as required, including compilation, formatting, and validation of information for reporting purposes.
• Perform such other duties as may be assigned.
closing date: 26 October 2025
Qualifications
EDUCATION
• High school diploma with seven years of relevant professional experience; or,
• Bachelor’s degree in International Relations, International Development, Political or Social Sciences, Migration Studies, Law, or a related field from an accredited academic institution with five years of relevant professional experience
EXPERIENCE
• Experience in supporting results-based programme implementation, reporting, and technical documentation, preferably in the international development or humanitarian sector.
• Experience in donor relations and grant management for specific donors of IOM’s interest.
• High school diploma with seven years of relevant professional experience; or,
• Bachelor’s degree in International Relations, International Development, Political or Social Sciences, Migration Studies, Law, or a related field from an accredited academic institution with five years of relevant professional experience
EXPERIENCE
• Experience in supporting results-based programme implementation, reporting, and technical documentation, preferably in the international development or humanitarian sector.
• Experience in donor relations and grant management for specific donors of IOM’s interest.
Specific Vacancy Requirements
• Ability to work effectively across IOM departments.
• Good communication and writing skills.
• Good time management and organizational skills.
• Ability to prepare clear and concise reports.
• Good level of computer literacy, including database applications.
• Knowledge of financial rules and regulations.
• Good communication and writing skills.
• Good time management and organizational skills.
• Ability to prepare clear and concise reports.
• Good level of computer literacy, including database applications.
• Knowledge of financial rules and regulations.
About us
IOM:
Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
Required employees number
1
Posted On
Oct 21, 2025
Expiry Date
Nov 05, 2025
CV Language
English