Job ID
45424
Job Title
Project Manager
To work for
COOPI Cooperazione Internazionale
Country
Syria
City
Damascus
Field of Work
Humanitarian/Disasters
Job Type
Full time
Minimum Education Level
Bachelor/ License Degree
Responsibilities
1-Planning
• Complete the following documents
- Draft detailed activities workplan
- Draft the project procurement plan
- Draft the project expenditures in the PREPPY (activity lines)
- Draft recruitment plan
• Draft/Prepare any preliminary agreement required or inform sub-national authorities
• Attend the grant opening meeting
• Draft the MEAL plan for the project according to Log Frames
• Consolidate and review draft ToRs/BoQ for activities implementation (background, methodology, objectives, results, activities, BoQ, Monitoring and post monitoring table linked to result framework, cash, materials, transport)
• Attend weekly meetings led by the Program Manager/Team Lead.
• Review past weekly activities with the team
• Approve next weekly plans including movement plan of activities with the team
• Update Project Agile board
2-Implementation
• For managerial issues on project under direct supervision, (logistic, HR, transport, procurement, administration, etc.):
- Propose and implement solutions with the team
- Solve it directly
- Link with the Team Lead, logistics and administration and propose solutions.
• For technical issues:
- link with sectoral coordinators to seek solutions
• Manage the activity implementation directly according to the weekly plans
• Organize monitoring field visits for all projects in the same base
• Implement the technical solutions agreed with Sectoral Coordinators (Protection, Education, Livelihood, Agriculture
• Review the work of the contractors and IP, follow up and ensure consistency and accountability.
• Link with the Sectoral Coordinators as necessary to approve completion reports for works.
• Support the MEAL Coordinator and PM in the elaboration, preparation and collection of M&E data.
• Lead in the field implementation of project M&E data collection: baseline, midterm monitoring, post-monitoring survey, end-line surveys and all data collection required for activities implementation.
• Report on results and objectives as required
3-Reporting
• Update project preppy, review them ensuring highest accuracy and submit them to the sectoral coordinators for review
• Compile the first draft of all external reports required by the donor and government institutions (interim, final, ad hoc, etc) using data from M&E, weekly updates, and technical reports (e.g. post distribution monitoring, completion reports, etc.)
• Share all required information on all technical activities to the reporting officer.
• Liaise with the Sectoral Coordinators to support in any missing information related to project reporting..
Participate in grant closing meetings for every closed grant.
4-External Coordination
• Delegated function to attend external sub-national cluster meetings and sectoral working groups when required and delegated by the HoM, Team Lead and sectoral coordinators
• Provide inputs to the HoM and sectoral coordinators in the definition of the country strategy
5-Project development
• Execute and manage all required needs assessments (Standard, Rapid, Ad Hoc) and exploratory missions with direct supervision of the field staff/enumerators
• Contribute in drafting new project proposals
• Share project ideas and concepts as deemed useful
• Propose written innovative actions in the area of intervention
• Review and support the collection of project ideas from the area of intervention, liaise with the sectoral coordinators and MEAL
• Complete the following documents
- Draft detailed activities workplan
- Draft the project procurement plan
- Draft the project expenditures in the PREPPY (activity lines)
- Draft recruitment plan
• Draft/Prepare any preliminary agreement required or inform sub-national authorities
• Attend the grant opening meeting
• Draft the MEAL plan for the project according to Log Frames
• Consolidate and review draft ToRs/BoQ for activities implementation (background, methodology, objectives, results, activities, BoQ, Monitoring and post monitoring table linked to result framework, cash, materials, transport)
• Attend weekly meetings led by the Program Manager/Team Lead.
• Review past weekly activities with the team
• Approve next weekly plans including movement plan of activities with the team
• Update Project Agile board
2-Implementation
• For managerial issues on project under direct supervision, (logistic, HR, transport, procurement, administration, etc.):
- Propose and implement solutions with the team
- Solve it directly
- Link with the Team Lead, logistics and administration and propose solutions.
• For technical issues:
- link with sectoral coordinators to seek solutions
• Manage the activity implementation directly according to the weekly plans
• Organize monitoring field visits for all projects in the same base
• Implement the technical solutions agreed with Sectoral Coordinators (Protection, Education, Livelihood, Agriculture
• Review the work of the contractors and IP, follow up and ensure consistency and accountability.
• Link with the Sectoral Coordinators as necessary to approve completion reports for works.
• Support the MEAL Coordinator and PM in the elaboration, preparation and collection of M&E data.
• Lead in the field implementation of project M&E data collection: baseline, midterm monitoring, post-monitoring survey, end-line surveys and all data collection required for activities implementation.
• Report on results and objectives as required
3-Reporting
• Update project preppy, review them ensuring highest accuracy and submit them to the sectoral coordinators for review
• Compile the first draft of all external reports required by the donor and government institutions (interim, final, ad hoc, etc) using data from M&E, weekly updates, and technical reports (e.g. post distribution monitoring, completion reports, etc.)
• Share all required information on all technical activities to the reporting officer.
• Liaise with the Sectoral Coordinators to support in any missing information related to project reporting..
Participate in grant closing meetings for every closed grant.
4-External Coordination
• Delegated function to attend external sub-national cluster meetings and sectoral working groups when required and delegated by the HoM, Team Lead and sectoral coordinators
• Provide inputs to the HoM and sectoral coordinators in the definition of the country strategy
5-Project development
• Execute and manage all required needs assessments (Standard, Rapid, Ad Hoc) and exploratory missions with direct supervision of the field staff/enumerators
• Contribute in drafting new project proposals
• Share project ideas and concepts as deemed useful
• Propose written innovative actions in the area of intervention
• Review and support the collection of project ideas from the area of intervention, liaise with the sectoral coordinators and MEAL
Qualifications
1-Education
• Bachelor’s degree in a relevant field such as: Project Management-Social Sciences- Humanitarian Affairs - Education, or Protection.
• Master’s degree is often preferred, especially for senior roles.
2-Professional Experience
•3–5+ years of experience in project management within humanitarian or development settings.
•Proven experience managing multi-sectoral projects (e.g. Protection, Education).
•Experience working with international NGOs (preferred)
•Familiarity with donor-funded projects
3-Technical Skills
•Strong knowledge of the project cycle: planning, implementation, monitoring, and reporting.
•Familiarity with digital data collection platforms (e.g. Kobo Toolbox, Qgis) is a plus.
•Experience with:
-Drafting workplans, procurement plans, and recruitment plans
-MEAL frameworks and data collection tools
-Budget tracking and expenditure planning
-Writing donor and government reports
• Bachelor’s degree in a relevant field such as: Project Management-Social Sciences- Humanitarian Affairs - Education, or Protection.
• Master’s degree is often preferred, especially for senior roles.
2-Professional Experience
•3–5+ years of experience in project management within humanitarian or development settings.
•Proven experience managing multi-sectoral projects (e.g. Protection, Education).
•Experience working with international NGOs (preferred)
•Familiarity with donor-funded projects
3-Technical Skills
•Strong knowledge of the project cycle: planning, implementation, monitoring, and reporting.
•Familiarity with digital data collection platforms (e.g. Kobo Toolbox, Qgis) is a plus.
•Experience with:
-Drafting workplans, procurement plans, and recruitment plans
-MEAL frameworks and data collection tools
-Budget tracking and expenditure planning
-Writing donor and government reports
Specific Vacancy Requirements
safeguarding statement:
COOPI is firmly committed to safeguarding and protecting the welfare of children and vulnerable adults. We maintain a zero-tolerance policy toward any form of sexual exploitation, abuse, harassment, or neglect. All staff, consultants, and volunteers are expected to uphold and promote this commitment at all times. Employment with COOPI is subject to satisfactory reference checks, criminal background screening, and full adherence to COOPIs Code of Conduct, Child Safeguarding Policy, and Protection from Sexual Exploitation, Abuse, and Harassment (PSEA) Policy
Contract Type and Duration:
This is a full-time position under a 3-month renewable contract.
Behavioral Expectations and Core Values:
-Commitment to humanitarian principles
-Respectful and inclusive behavior
-Accountability and transparency in all actions
The last date for receiving the applications is November 20 , 2025. Due to the urgency of this role, we will be reviewing CVs and interviewing candidates in advance of the closing date. For this reason, interested candidates are asked to submit their applications as soon as possible.
Only shortlisted candidates will be contacted
COOPI is firmly committed to safeguarding and protecting the welfare of children and vulnerable adults. We maintain a zero-tolerance policy toward any form of sexual exploitation, abuse, harassment, or neglect. All staff, consultants, and volunteers are expected to uphold and promote this commitment at all times. Employment with COOPI is subject to satisfactory reference checks, criminal background screening, and full adherence to COOPIs Code of Conduct, Child Safeguarding Policy, and Protection from Sexual Exploitation, Abuse, and Harassment (PSEA) Policy
Contract Type and Duration:
This is a full-time position under a 3-month renewable contract.
Behavioral Expectations and Core Values:
-Commitment to humanitarian principles
-Respectful and inclusive behavior
-Accountability and transparency in all actions
The last date for receiving the applications is November 20 , 2025. Due to the urgency of this role, we will be reviewing CVs and interviewing candidates in advance of the closing date. For this reason, interested candidates are asked to submit their applications as soon as possible.
Only shortlisted candidates will be contacted
Salary and Benefits
The indicative monthly salary for this role is 1,096$
and Medical Insurance.
and Medical Insurance.
About us
We are an independent Italian NGO founded in Milan by Father Vincenzo Barbieri on April 15 1965.
For almost 60 years we have been dedicated to breaking the cycle of poverty and to supporting populations affected by wars, socio-economic crises or natural disasters in their path to recovery and sustainable development, by making use of the professionalism of local and international operators, and through our partnerships with public and private bodies and civil society organizations.
Today we are present in 33 countries in Africa, the Middle East, Latin America and the Caribbean, with 239 humanitarian projects reaching more than 7,000,000 people. Since 1965 COOPI – Cooperazione Internazionale has helped more than 125 million people, with more than 3,000 projects in 74 countries, employing about 5,400 expat aid workers and around 67,000 local professionals.
For almost 60 years we have been dedicated to breaking the cycle of poverty and to supporting populations affected by wars, socio-economic crises or natural disasters in their path to recovery and sustainable development, by making use of the professionalism of local and international operators, and through our partnerships with public and private bodies and civil society organizations.
Today we are present in 33 countries in Africa, the Middle East, Latin America and the Caribbean, with 239 humanitarian projects reaching more than 7,000,000 people. Since 1965 COOPI – Cooperazione Internazionale has helped more than 125 million people, with more than 3,000 projects in 74 countries, employing about 5,400 expat aid workers and around 67,000 local professionals.
Required employees number
1
Posted On
Nov 12, 2025
Expiry Date
Dec 12, 2025
Photo
Required
CV Language
English