Job ID
47394
Job Title
Project and Reporting Officer
To work for
ZOA - International
Country
Syria
City
Damascus
Field of Work
Humanitarian/Disasters
Job Type
Project Based
Minimum Education Level
Bachelor/ License Degree
Responsibilities
1. Project Implementation Support:
-Support day‑to‑day implementation of project activities in accordance with the approved work plan and timelines.
-Coordinate closely with field teams and support departments to ensure activities progress smoothly and efficiently.
-Follow up on procurement, logistics, and administrative needs related to project implementation and ensure timely completion of requests.
-Participate in project planning meetings, field missions, and coordination forums as required.
2. Monitoring, Data Collection & Information Management
-Collect, verify, and consolidate project data from field teams using standardized tools.
-Maintain up‑to‑date databases, trackers, and beneficiary lists while ensuring accuracy, completeness, and confidentiality.
-Support the development and implementation of monitoring tools, including activity follow‑up sheets, attendance lists, distribution reports, and feedback forms.
-Conduct field visits (as required) to monitor activity progress and verify data quality.
-Identify gaps, risks, and challenges based on field observations and report them to the security focal point.
3. Reporting and Documentation
-Prepare timely, high‑quality internal and external reports, including:
• monthly, quarterly, and annual progress reports
• donor reports and annexes
• activity summaries and meeting minutes
-Ensure all reports follow organizational and donor templates, standards, and submission deadlines.
-Document lessons learned, success stories, human‑interest stories, and good practices for internal and external use.
-Maintain a well-organized digital archive of project documents, reports, attendance sheets, photos, and supporting documents.
4. Compliance, Quality Assurance & Accountability
-Ensure that project implementation and reporting comply with donor requirements, organizational policies, and project agreements.
-Support field teams to adhere to safeguarding, PSEA, accountability, and Do No Harm principles.
-Ensure supporting documents are complete and properly filed for audit and verification purposes.
-Track project indicators and progress against the logframe, providing updates to the line manager as needed.
6. Support to Program Development
-Contribute to the development of concept notes, project proposals, and donor reports by providing data, context updates, and field insights.
-Assist in drafting project implementation plans, risk matrices, concept notes, and other program development tools.
7. Other Duties
-Support emergency response tasks when required based on organizational priorities.
-Perform any other relevant duties assigned by the line manager to ensure effective project implementation.
-Support day‑to‑day implementation of project activities in accordance with the approved work plan and timelines.
-Coordinate closely with field teams and support departments to ensure activities progress smoothly and efficiently.
-Follow up on procurement, logistics, and administrative needs related to project implementation and ensure timely completion of requests.
-Participate in project planning meetings, field missions, and coordination forums as required.
2. Monitoring, Data Collection & Information Management
-Collect, verify, and consolidate project data from field teams using standardized tools.
-Maintain up‑to‑date databases, trackers, and beneficiary lists while ensuring accuracy, completeness, and confidentiality.
-Support the development and implementation of monitoring tools, including activity follow‑up sheets, attendance lists, distribution reports, and feedback forms.
-Conduct field visits (as required) to monitor activity progress and verify data quality.
-Identify gaps, risks, and challenges based on field observations and report them to the security focal point.
3. Reporting and Documentation
-Prepare timely, high‑quality internal and external reports, including:
• monthly, quarterly, and annual progress reports
• donor reports and annexes
• activity summaries and meeting minutes
-Ensure all reports follow organizational and donor templates, standards, and submission deadlines.
-Document lessons learned, success stories, human‑interest stories, and good practices for internal and external use.
-Maintain a well-organized digital archive of project documents, reports, attendance sheets, photos, and supporting documents.
4. Compliance, Quality Assurance & Accountability
-Ensure that project implementation and reporting comply with donor requirements, organizational policies, and project agreements.
-Support field teams to adhere to safeguarding, PSEA, accountability, and Do No Harm principles.
-Ensure supporting documents are complete and properly filed for audit and verification purposes.
-Track project indicators and progress against the logframe, providing updates to the line manager as needed.
6. Support to Program Development
-Contribute to the development of concept notes, project proposals, and donor reports by providing data, context updates, and field insights.
-Assist in drafting project implementation plans, risk matrices, concept notes, and other program development tools.
7. Other Duties
-Support emergency response tasks when required based on organizational priorities.
-Perform any other relevant duties assigned by the line manager to ensure effective project implementation.
Specific Vacancy Requirements
Only selected candidates will be contacted and invited to participate in the process of recruitment. Documents that do not match the profile above will not be considered. Internal candidates will have priority, in case of similar results.
Please note that ZOA have may not choose to appoint this position on completion of interviews if a suitable candidate is not found and / or if needs change and the position is no longer necessary.
Duration of Position: 6 months contract. This is a project based position, contracted candidates might get an extension to their contracts based on the available funds and the need for this position in future projects. This project ends by October 2026.
- The duration of the announcement is one month, and it will be closed when we reach 180 applications as total pool received.
Please note that ZOA have may not choose to appoint this position on completion of interviews if a suitable candidate is not found and / or if needs change and the position is no longer necessary.
Duration of Position: 6 months contract. This is a project based position, contracted candidates might get an extension to their contracts based on the available funds and the need for this position in future projects. This project ends by October 2026.
- The duration of the announcement is one month, and it will be closed when we reach 180 applications as total pool received.
About us
ZOA is an international NGO, which offers RELIEF to people who are affected by conflict or natural disasters. ZOA wants to contribute to a new perspective of HOPE in which people work together for a promising future in dignity and mutual trust. Together with the affected communities, we work on the RECOVERY until they can provide to take care of their livelihoods. The work of ZOA is coordinated from the Netherlands. From there ZOA operates in seventeen countries in Africa, Middle East Region and Asia. ZOA works approximately with 900 employees worldwide.
ZOA has provided emergency relief to Syrians in Syria and neighbouring countries since 2014. After registration with the Ministry of Foreign Affairs (MOFA) in 2018, the organization established an office in Damascus in 2019. Since then, ZOA has been working with crisis affected communities across Livelihoods, WASH, Education and Shelter sectors. ZOA implements directly, as well as through local partners. ZOA seeks to reach the most vulnerable groups- women, children, elderly, female headed households, persons with disabilities and internally displaced persons.
ZOA has provided emergency relief to Syrians in Syria and neighbouring countries since 2014. After registration with the Ministry of Foreign Affairs (MOFA) in 2018, the organization established an office in Damascus in 2019. Since then, ZOA has been working with crisis affected communities across Livelihoods, WASH, Education and Shelter sectors. ZOA implements directly, as well as through local partners. ZOA seeks to reach the most vulnerable groups- women, children, elderly, female headed households, persons with disabilities and internally displaced persons.
Required employees number
1
Posted On
Mar 16, 2026
Expiry Date
Apr 15, 2026
Photo
Required
CV Language
English