Job ID
47657
Job Title
Senior Logistics Officer - Idleb Syria
To work for
GOAL
Country
Syria
City
Edleb
Field of Work
Procurement/Logistics/Delivery
Job Type
Full time
Minimum Education Level
Bachelor/ License Degree
Responsibilities
Job purpose:
The Senior Logistics Senior Officer is responsible for supporting the effective management of logistics, asset management, stock control, and premises maintenance in compliance with organizational policies, donor requirements, and operational standards. The role ensures the seamless execution of logistics functions, including maintaining accurate records, coordinating with internal and external stakeholders, and contributing to the overall efficiency of the logistics team.
Procurement and Stock Management:
Support the Logistics Manager by preparing float paperwork, ensuring accuracy and timeliness, and assisting in reviewing and submitting float accountability sheets.
Liaise with external Logistics Teams, Border Inspection Teams, and Procurement Teams (Idlib and Turkey) to coordinate the receipt of goods at the Idlib Office, preparing Goods Receiving Notes (GRNs) for all goods received.
Monitor the status of procurement requests, communicate with relevant stakeholders to expedite approvals, and ensure documentation aligns with organizational requirements.
Set up and maintain stock cards for all inventory stored in Idlib Offices and monitor consumption levels of stationery and office supplies, raising OQRFs to replenish stock when necessary to prevent disruptions.
Report inventory levels to the FLM as required (daily, weekly, monthly) and participate in monthly stock takes to ensure accuracy.
Asset Management:
Oversee record-keeping for assets issued to GOAL personnel and ensure all procedures comply with the GOAL Logistics Manual and donor requirements.
Assist in maintaining the Fixed Assets Register (FAR) by accurately tracking the location and condition of assets.
Label new assets appropriately and track Asset Transfer Certificates for assigned or returned assets, maintaining both electronic and hard-copy records.
Ensure staff complete Loss and Damage reports for any assets lost or damaged, and coordinate repairs or disposal as necessary.
Assist in arranging monthly and biannual asset checks, report discrepancies to the Logistics Administrator, and update the FAR in collaboration with Asset staff.
Order Management:
Process procurement orders, monitor stock levels, and ensure orders are documented in alignment with GOAL requirements.
Communicate with relevant staff to expedite the approval process for procurement requests and inform budget holders or requestors of any delays or challenges.
Premises and Compound Management:
Conduct regular inspections of GOAL premises to ensure maintenance and repairs are carried out promptly.
Maintain and monitor the Contract Management Sheet (CMS), preparing requests for lease renewals as required.
Manage utilities and monitor the condition of premises, raising repair and maintenance requests when necessary.
Supervise cleaners to ensure offices remain clean and organized, addressing any issues promptly.
Liaise with the Access Team and Logistics Manager to address security concerns related to premises and ensure timely reporting of relevant security information.
Team Coordination and Reporting:
Oversee Logistics Assistants and cleaners, assigning tasks and monitoring their performance to ensure roles and procedures are adhered to.
Provide ongoing training to junior logistics staff in relevant roles, policies, and procedures.
Participate in team meetings to discuss ongoing activities, challenges, and potential improvements.
Provide daily updates to the FLM on procurement, asset management, and premises-related activities.
Competencies and Objectives:
Ensure adherence to GOAL policies and procedures in all logistics functions.
Contribute to capacity building by mentoring junior logistics staff.
Actively seek opportunities to streamline logistics processes for improved efficiency.
Other Duties:
Fulfill GOAL Syria reporting requirements.
Support the logistics team in activities requiring manual handling or lifting as necessary.
Perform other tasks and responsibilities as directed by the FLM.
The Senior Logistics Senior Officer is responsible for supporting the effective management of logistics, asset management, stock control, and premises maintenance in compliance with organizational policies, donor requirements, and operational standards. The role ensures the seamless execution of logistics functions, including maintaining accurate records, coordinating with internal and external stakeholders, and contributing to the overall efficiency of the logistics team.
Procurement and Stock Management:
Support the Logistics Manager by preparing float paperwork, ensuring accuracy and timeliness, and assisting in reviewing and submitting float accountability sheets.
Liaise with external Logistics Teams, Border Inspection Teams, and Procurement Teams (Idlib and Turkey) to coordinate the receipt of goods at the Idlib Office, preparing Goods Receiving Notes (GRNs) for all goods received.
Monitor the status of procurement requests, communicate with relevant stakeholders to expedite approvals, and ensure documentation aligns with organizational requirements.
Set up and maintain stock cards for all inventory stored in Idlib Offices and monitor consumption levels of stationery and office supplies, raising OQRFs to replenish stock when necessary to prevent disruptions.
Report inventory levels to the FLM as required (daily, weekly, monthly) and participate in monthly stock takes to ensure accuracy.
Asset Management:
Oversee record-keeping for assets issued to GOAL personnel and ensure all procedures comply with the GOAL Logistics Manual and donor requirements.
Assist in maintaining the Fixed Assets Register (FAR) by accurately tracking the location and condition of assets.
Label new assets appropriately and track Asset Transfer Certificates for assigned or returned assets, maintaining both electronic and hard-copy records.
Ensure staff complete Loss and Damage reports for any assets lost or damaged, and coordinate repairs or disposal as necessary.
Assist in arranging monthly and biannual asset checks, report discrepancies to the Logistics Administrator, and update the FAR in collaboration with Asset staff.
Order Management:
Process procurement orders, monitor stock levels, and ensure orders are documented in alignment with GOAL requirements.
Communicate with relevant staff to expedite the approval process for procurement requests and inform budget holders or requestors of any delays or challenges.
Premises and Compound Management:
Conduct regular inspections of GOAL premises to ensure maintenance and repairs are carried out promptly.
Maintain and monitor the Contract Management Sheet (CMS), preparing requests for lease renewals as required.
Manage utilities and monitor the condition of premises, raising repair and maintenance requests when necessary.
Supervise cleaners to ensure offices remain clean and organized, addressing any issues promptly.
Liaise with the Access Team and Logistics Manager to address security concerns related to premises and ensure timely reporting of relevant security information.
Team Coordination and Reporting:
Oversee Logistics Assistants and cleaners, assigning tasks and monitoring their performance to ensure roles and procedures are adhered to.
Provide ongoing training to junior logistics staff in relevant roles, policies, and procedures.
Participate in team meetings to discuss ongoing activities, challenges, and potential improvements.
Provide daily updates to the FLM on procurement, asset management, and premises-related activities.
Competencies and Objectives:
Ensure adherence to GOAL policies and procedures in all logistics functions.
Contribute to capacity building by mentoring junior logistics staff.
Actively seek opportunities to streamline logistics processes for improved efficiency.
Other Duties:
Fulfill GOAL Syria reporting requirements.
Support the logistics team in activities requiring manual handling or lifting as necessary.
Perform other tasks and responsibilities as directed by the FLM.
Qualifications
Essential Requirements:
BA degree in logistics or any related field.
At least 3 years’ previous experience in assets management, logistics or procurement as officer position and
Desired Requirements:
Training or certification in logistics, supply chain management, or related area “preferrable”.
Proficiency in Microsoft Office applications, particularly Excel, Word, and Outlook. (to be assessed in the interview)
Able to communicate in English reading speaking and writing (to be assessed in the interview)
BA degree in logistics or any related field.
At least 3 years’ previous experience in assets management, logistics or procurement as officer position and
Desired Requirements:
Training or certification in logistics, supply chain management, or related area “preferrable”.
Proficiency in Microsoft Office applications, particularly Excel, Word, and Outlook. (to be assessed in the interview)
Able to communicate in English reading speaking and writing (to be assessed in the interview)
Salary and Benefits
based on GOAL Salary scale
Required employees number
1
Posted On
Apr 06, 2026
Expiry Date
May 06, 2026
CV Language
English