Responsibilities
Position Objective:
Ensure accurate, organized, and secure management of all project documents throughout the project lifecycle. Maintain document control systems, workflows, and standards to support project execution and compliance. Facilitate timely distribution, tracking, and retrieval of documents for engineering, permitting, construction, HSE, QA, and management teams. Enhance document visibility and accessibility through structured filing, indexing, and digital systems. Support project governance by ensuring version control, audit readiness, and adherence to client documentation requirements.
Job Description & Responsibilities:
Manage, organize, and control all project documents, including drawings, permits, reports, BOQs, method statements, HSE files, QA/QC records, and correspondence.
Maintain document control systems, registers, logs, and filing structures (digital and physical).
Ensure proper version control, document numbering, and metadata accuracy for all submissions and revisions.
Receive, review, and verify documents from contractors, consultants, and internal teams before processing.
Upload, track, and maintain documents in ERP systems, client portals, and internal databases.
Distribute documents to relevant stakeholders and ensure timely acknowledgment and action.
Track document workflows, including submissions, approvals, comments, and re‑submissions.
Ensure compliance with client documentation standards, templates, and naming conventions.
Support permitting, engineering, HSE, QA, and construction teams by providing required documents promptly.
Maintain confidentiality and secure access control for sensitive project documents.
Prepare weekly and monthly document control status reports for management and client stakeholders.
Conduct periodic audits of document repositories to ensure accuracy, completeness, and compliance.
Coordinate with contractors to ensure the timely submission of required documentation.
Archive documents systematically for easy retrieval during audits, handovers, and project closeout.
Support project closeout by preparing final documentation packages, as‑built records, and handover files.
Identify gaps, discrepancies, or missing documents and follow up with responsible parties.
Contribute to continuous improvement by enhancing document control processes, workflows, and automation.
Qualifications
Qualifications & Experience:
Bachelor’s degree or diploma in Business Administration, Engineering, Information Management, or a related field.
3–6 years of experience in document control within telecom, construction, or infrastructure projects.
Strong knowledge of document control procedures, workflows, and standards. Experience with ERP systems, client portals, and document management platforms.
Proficiency in MS Office, Excel trackers, and digital filing systems.
Close attention to detail, accuracy, and organizational skills.
Strong communication skills and ability to coordinate with multiple stakeholders.
Ability to manage large volumes of documents and work under tight deadlines.
Experience in OSP/ISP telecom documentation is an advantage
Should be fluent in Arabic and English.