Job ID
52192
Job Title
Procurement Officer
To work for
Ghawth for Healthcare and Legal Protection
Country
Syria
City
Damascus
Field of Work
Procurement/Logistics/Delivery
Job Type
Part Time
Minimum Education Level
Bachelor/ License Degree
Responsibilities
A. Annual Procurement Planning
- Use the Annual Procurement Plan (APP), once adopted by the Project/Program Manager and shared with the Executive Director, to plan and anticipate incoming requisitions.
B. Procurement Requisition Processing
- Receive Procurement Requisitions (PRs), verify they are properly completed and approved by the signing authority, and log them before sourcing begins.
- Enter requisitions into the Procurement Process Report worksheet and track their progress through the procurement cycle.
C. Vendor Sourcing, Pre-Qualification and Selection
- Source goods and services and request quotations in line with the thresholds and requirements of the Procurement Approval Matrix.
- Maintain a list of pre-qualified vendors for each type of goods/services, based on letters of introduction and past performance.
- For recurring procurement of the same goods/services, apply to an approved standing vendor or contract for up to one year without requiring separate quotations each time.
D. Purchase Order Issuance and Contracting
- Draft Purchase Orders or contracts stating detailed specifications, quantities, unit prices, delivery deadlines and locations, payment schedule, and standard terms of delivery, payment, and dispute resolution.
- Include the mandatory Anti-Terrorism/vendor-certification clause in every Purchase Order and contract.
- Route Purchase Orders for signature at the appropriate approval level before procurement proceeds.
E. Delivery Certification
- Check goods and services received against the contract, waybill, invoice, or delivery note.
- Where goods are delivered directly to a field location, or specialist technical certification is required, authorize another staff member to receive and check the delivery.
- Record and escalate any discrepancy between documents and the physical check for resolution.
F. Public Tenders and Vendor Screening
- Support the Procurement Committee in announcing, receiving, opening, and evaluating public tenders for procurement of 50,001 USD and above.
- Send the annual list of qualified suppliers to Finance for screening against sanctions lists and treat any restricted supplier as blacklisted until cleared.
G. Internal Controls and Compliance
- Uphold segregation of duties between ordering, confirming receipt, accepting goods into store, and authorizing payment.
- Procure only within approved budget lines, referencing the relevant budget line on each requisition, except emergency procurement approved by the Executive Director.
- Sign the Conflict-of-Interest Declaration confirming no purchases will be made from a company in which the Procurement Officer holds personal interest.
- Use the Annual Procurement Plan (APP), once adopted by the Project/Program Manager and shared with the Executive Director, to plan and anticipate incoming requisitions.
B. Procurement Requisition Processing
- Receive Procurement Requisitions (PRs), verify they are properly completed and approved by the signing authority, and log them before sourcing begins.
- Enter requisitions into the Procurement Process Report worksheet and track their progress through the procurement cycle.
C. Vendor Sourcing, Pre-Qualification and Selection
- Source goods and services and request quotations in line with the thresholds and requirements of the Procurement Approval Matrix.
- Maintain a list of pre-qualified vendors for each type of goods/services, based on letters of introduction and past performance.
- For recurring procurement of the same goods/services, apply to an approved standing vendor or contract for up to one year without requiring separate quotations each time.
D. Purchase Order Issuance and Contracting
- Draft Purchase Orders or contracts stating detailed specifications, quantities, unit prices, delivery deadlines and locations, payment schedule, and standard terms of delivery, payment, and dispute resolution.
- Include the mandatory Anti-Terrorism/vendor-certification clause in every Purchase Order and contract.
- Route Purchase Orders for signature at the appropriate approval level before procurement proceeds.
E. Delivery Certification
- Check goods and services received against the contract, waybill, invoice, or delivery note.
- Where goods are delivered directly to a field location, or specialist technical certification is required, authorize another staff member to receive and check the delivery.
- Record and escalate any discrepancy between documents and the physical check for resolution.
F. Public Tenders and Vendor Screening
- Support the Procurement Committee in announcing, receiving, opening, and evaluating public tenders for procurement of 50,001 USD and above.
- Send the annual list of qualified suppliers to Finance for screening against sanctions lists and treat any restricted supplier as blacklisted until cleared.
G. Internal Controls and Compliance
- Uphold segregation of duties between ordering, confirming receipt, accepting goods into store, and authorizing payment.
- Procure only within approved budget lines, referencing the relevant budget line on each requisition, except emergency procurement approved by the Executive Director.
- Sign the Conflict-of-Interest Declaration confirming no purchases will be made from a company in which the Procurement Officer holds personal interest.
About us
Ghawth delivers integrated humanitarian assistance—spanning primary and secondary healthcare as well as legal aid services—to all individuals affected by conflict, displacement, and disaster across the Syrian Arab Republic. We stand by the most vulnerable, regardless of location, circumstance, or the severity of conditions, upholding the right of every person to safety, health, and justice.
Our Core Pillars
Healthcare Services
Ghawth delivers primary and secondary healthcare to conflict-affected and displaced populations, including:
Emergency and primary healthcare in underserved areas
Reproductive, maternal, and child health services
Mental health and psychosocial support (MHPSS)
Non-communicable disease management and chronic care
Pharmaceutical supply chain management and access to essential medicines
Health system strengthening and community health education
Legal Aid & Justice Services
Recognizing that legal vulnerability compounds humanitarian need, Ghawth integrates professional legal expertise to provide:
Legal counseling and civil documentation support (civil registration, personal status documents)
Legal aid for displaced persons, refugees, and returnees navigating property and housing rights
Protection-based legal referrals for survivors of gender-based violence and human rights violations
Advocacy for policy and legislative reform to uphold humanitarian and human rights standards
Capacity-building for Syrian legal professionals operating in humanitarian contexts
Coordination with national and international legal bodies and judicial institutions
Our Core Pillars
Healthcare Services
Ghawth delivers primary and secondary healthcare to conflict-affected and displaced populations, including:
Emergency and primary healthcare in underserved areas
Reproductive, maternal, and child health services
Mental health and psychosocial support (MHPSS)
Non-communicable disease management and chronic care
Pharmaceutical supply chain management and access to essential medicines
Health system strengthening and community health education
Legal Aid & Justice Services
Recognizing that legal vulnerability compounds humanitarian need, Ghawth integrates professional legal expertise to provide:
Legal counseling and civil documentation support (civil registration, personal status documents)
Legal aid for displaced persons, refugees, and returnees navigating property and housing rights
Protection-based legal referrals for survivors of gender-based violence and human rights violations
Advocacy for policy and legislative reform to uphold humanitarian and human rights standards
Capacity-building for Syrian legal professionals operating in humanitarian contexts
Coordination with national and international legal bodies and judicial institutions
Required employees number
1
Posted On
Nov 10, 2026
Expiry Date
Dec 10, 2026
Photo
Required
CV Language
English