Job ID
12986

Job Title
Administration ,Finance & Logistic Officer

To work for
PUI | Première Urgence Internationale

Country
Syria

City
Aleppo

Job Type
Full time

Responsibilities
1. Accountancy Management :

 Check, before recording any entry, that the invoices are compliant with PUI regulations and procedures.
 Manage the daily payments of Aleppo governorate:
- He/She is responsible of the Aleppo cashboxes.
- Ensure the payment of the daily expenses.
- Perform the payments to suppliers.
- Prepare a monthly report on expenses.
 Keep the cashbook of Aleppo Governorate:
- Ensure daily follow-up of the expenditures.
- Record transfers, advances, exchanges and bills in Aleppo cashbox.
 Ensure & Collect monthly bills and financial statements :
- Gather the bills in the box file by dividers according to the PUI standards & regulations.
- Check that each bill contains the accurate information and supporting documents.
- Translate requested information’s into English.
- Stamp bills and order them by program number and by date.
- Attribute to each bill a unique number.

 Monthly Closing:
- Register the monthly expences, transfers, exchanges, advances and bills on the accounting software SAGA are matching.
- Import and export the data and updates in coordination with the Finance Responsible( Mission Accountancy ).
- Prepare the SAGA excel sheet.
- Ensure that all bills of Aleppo Cashbox submitted to Damascus Office by the end of the month with its cash inventory signed by concerned staff.
 Cash forecast :
- Prepare the cash forecast according to cash needs for Aleppo governorate in coordination with Field Operations Manager regarding mission & project expenditures twice per month.
2. Logistic Tasks :

 Prepare and perform the logistic documents related to the purchases at the field level.
 Supply products and services according to purchasing request.
 Controlling quality and quantity of purchased items/services in coordination with Field Operations Manager.
 Collect quotations in coordination with Log department in Damascus Office.
 Conduct market assessment upon request.

3. Administration & HR Tasks :

 He/She is in charge of Hotel booking in Aleppo governorates.
 Supporting HR team in Damasucs Office in any task related to the staff in Aleppo governorate.
 Ensure & follow up administration procedures at the field level.

4. Damascus Office support :

 In coordination with Finance Responsible ( Mission Accountancy ), He/she will support the Finance Deparmtnet in Damascus Office in the monthly closing & financial tasks required.

5. Archiving :

 Scan the documentation of Aleppo Governorate Cashbook on monthly basis.
 Archiving Bills / vouchers of Aleppo Cashboxes according to mission financial procedures.


Qualifications
- Language skills: Good Level of English language
- Computer Skills: Intermediate level in using MS Office (including Word, Excel, Outlook, PowerPoint),
- Technical skills: Accounting procedures in INGO


Specific Vacancy Requirements
- Good knowledge of institutional donor (US donors,ECHO, UN agencies, etc.) procedures and financial guidelines.
- Knowledge of humanitarian actors
- Good management and pedagogical skills
- Excellent communication and diplomacy skills


Salary and Benefits
As per Premiere Urgence Internationale (PUI) Syria Mission Salary scale
Medical Insurance / Social Security


About us
Premiere Urgence Internationale (PUI) is a French non-governmental, not profit organization working in the field of international aid. PUI has been present in Syria since 2008, our mission was to provide humanitarian aids to the Iraqi refugees. In 2013, PUI signed an MOU with the Syrian Arab Red Crescent that allowed our organization to broaden its intervention in Syria to include the crisis-affected population. PUI approaches different needs with different programs such as: Education and vocational training programs, NFI distributions, rehabilitation of Collective Shelters and water trucking supply.

Required employees number
1

Posted On
Jul 17, 2017

Expiry Date
Aug 16, 2017

Requirements

Details

CV Language
English




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