Job ID
15560
Job Title
Finance Assistant
To work for
PUI | Première Urgence Internationale
Country
Syria
City
Damascus
Field of Work
Finances/Accountancy
Job Type
Full time
Responsibilities
- Check, before recording any entry that the invoices are compliant with PUI regulations and procedures
Manage the daily payments of the mission:
- Is responsible of the Damascus cashboxes.
- Is responsible of the Damascus bank boxes
- Ensure the payment of the daily expenses.
- Prepare a monthly report on expenses upon request
- Keep the cashbook of Damascus Office:
- Ensure daily follow-up of the expenditures.
- Record transfers, advances, exchanges and bills in Damascus cashboxes and safe accounts, and for the bank account.
Collect and gather the monthly bills:
- Gather the bills in the box file by dividers according to the PU standards.
- Check that each bill contains the accurate information and support documents.
- Translate requested information into English.
- Stamp bills; order them by program number and by date.
- Attribute to each bill a unique number.
Monthly Closing:
- Enter the monthly transfers, exchanges, advances and bills on the accounting software SAGA.
- Import and export the data and updates in coordination with the Finance Officer.
- Prepare the SAGA excel sheet.
Gather the monthly administrative documents:
- Follow up of contractors payments and associated reporting
Administrative Tasks:
- Prepare all the letters or transfer documents requested by Finance Officer.
Archive:
- To file, scan and archive all accounting-related documents (invoices, advances, contracts…)
- Prepare invoices for audit upon request and to on a monthly basis to HQ
Projects:
- To prepare the payment for V.T and Q.E project.
- To help the finance Officer in Contract payments follow up table.
Reports
- Prepare any kind of report requested by Finance Admin Co or Finance Officer.
Others:
- Any other work related the Accountancy and asked by the Finance Admin Co or Finance Officer.
Manage the daily payments of the mission:
- Is responsible of the Damascus cashboxes.
- Is responsible of the Damascus bank boxes
- Ensure the payment of the daily expenses.
- Prepare a monthly report on expenses upon request
- Keep the cashbook of Damascus Office:
- Ensure daily follow-up of the expenditures.
- Record transfers, advances, exchanges and bills in Damascus cashboxes and safe accounts, and for the bank account.
Collect and gather the monthly bills:
- Gather the bills in the box file by dividers according to the PU standards.
- Check that each bill contains the accurate information and support documents.
- Translate requested information into English.
- Stamp bills; order them by program number and by date.
- Attribute to each bill a unique number.
Monthly Closing:
- Enter the monthly transfers, exchanges, advances and bills on the accounting software SAGA.
- Import and export the data and updates in coordination with the Finance Officer.
- Prepare the SAGA excel sheet.
Gather the monthly administrative documents:
- Follow up of contractors payments and associated reporting
Administrative Tasks:
- Prepare all the letters or transfer documents requested by Finance Officer.
Archive:
- To file, scan and archive all accounting-related documents (invoices, advances, contracts…)
- Prepare invoices for audit upon request and to on a monthly basis to HQ
Projects:
- To prepare the payment for V.T and Q.E project.
- To help the finance Officer in Contract payments follow up table.
Reports
- Prepare any kind of report requested by Finance Admin Co or Finance Officer.
Others:
- Any other work related the Accountancy and asked by the Finance Admin Co or Finance Officer.
Qualifications
- University degree in accountancy or another related discipline
- Fluency in English (speaking/reading/writing and translation)
- Good knowledge of institutional donor (ECHO, UN agencies, etc.) Procedures and financial guidelines.
- Experience in accountancy.
- Proficient user of MS Office (including Word, Outlook, PowerPoint), Advanced in Excel; Proficient user of Accounting Software
- Numerical
- Reporting
- Fluency in English (speaking/reading/writing and translation)
- Good knowledge of institutional donor (ECHO, UN agencies, etc.) Procedures and financial guidelines.
- Experience in accountancy.
- Proficient user of MS Office (including Word, Outlook, PowerPoint), Advanced in Excel; Proficient user of Accounting Software
- Numerical
- Reporting
Specific Vacancy Requirements
- Honest and trustworthy
- Reliable, rigorous and well organized
- Able and willing to learn to extend his/her scope of work
- Able to manage priorities, take initiatives and work without constant supervision
- Able to travel to the governorates when needed
- Motivated and dedicated to his/her job
- Management skills
- Good team worker
- Good communication skills
- Hard Worker
- Reliable, rigorous and well organized
- Able and willing to learn to extend his/her scope of work
- Able to manage priorities, take initiatives and work without constant supervision
- Able to travel to the governorates when needed
- Motivated and dedicated to his/her job
- Management skills
- Good team worker
- Good communication skills
- Hard Worker
Salary and Benefits
As per Premiere Urgence Internationale (PUI) Syria Mission Salary scale
Medical Insurance
Medical Insurance
About us
Premiere Urgence Internationale (PUI) is a French non-governmental, not profit organization working in the field of international aid. PU has been present in Syria since 2008, our mission was to provide humanitarian aids to the Iraqi refugees. In 2013, PUI signed an MOU with the Syrian Arab Red Crescent that allowed our organization to broaden its intervention in Syria to include the crisis-affected population. PUI approaches different needs with different programs such as: Education and Livelihood programs,rehabilitation of Collective Shelters and water trucking supply.
Required employees number
1
Posted On
Apr 27, 2018
Expiry Date
May 26, 2018
CV Language
English