Job ID
16338

Job Title
GRANTS AND KNOWLEDGE MANAGER

To work for
PUI | Première Urgence Internationale

Country
Syria

City
Damascus

Field of Work
Analysis/Statistic - Translation/Editorial Writing - Humanitarian/Disasters

Job Type
Full time

Responsibilities
Under the direct supervision of the Deputy head of mission for Programs, and supervising the Grant Officer, the Grant and knowledge Manager will be responsible for:
1. Grant management, including concept note and full proposal development
2. Reporting for all internal and external purposes
3. Data management and analysis to inform evidence based programming, including capitilization of good practices.

Specific objectives and linked activities:

1. Responsible for reporting concept note andproposal writing processes for all internal and external purposes,
- In coordination with other teams (HQ, Finance, Program Implementation teams, Field Coordinators) to ensure that grant concept notes, proposals and reports are timely, high-quality, and responsive to donors’ requirements.
- Develop and use program reporting templates that facilitate the acquisition and aggregation of information in programs and assist the program implementation team in timely and accurate reporting to donors.
- Support the mission in the information compilation and capitalization regarding the humanitarian context and reflect it in internal and external reporting.
- Keep senior management informed of any projected inabilities to meet contractual obligations, report submission, and significant budget variances. Also, be able to proactively mitigate risks through proposing remedial solutions, such as informing donors or raising timely modification requests or no cost extensions.

2. Communication Strategy: to contribute to the promotion of PUI programs among Syrian crisis-affected communities and advocating about the humanitarian consequences of the Syrian crisis (in close coordination with HoM).
- In accordance with the institutional PUI communication policy, and in link with the Communication department in HQ:
- Ensure that the information is available to share communication material about PUI programs/activities in Syria.
- Supervise the set up and maintenance of a database of professional photos and videos related to PUI activities and/or beneficiaries.
- Prepare success stories for publications on social media

3. Facilitate the analysis of data in liaison with relevant program staff in order to inform evidence based concept notes and proposals
- Work alongside program teams to obtain data and analyse
- Use data to contribute to programming decisions that are then reflected in concept notes and proposals


Focus on the immediate priorities:

1. Maintain current grants and relevant reporting structures in place
2. Development of future concept notes and proposals with existing and new donors
3. Integration of key data analysis to inform new grant development

Team management

1. The Grant and knowledge Officer reports directly to the Deputy Head of Mission for programs.
2. S/he works in close collaboration with (not exhaustive): Desk Program Officer (HQ/Paris), the head of mission, the Administration/Finance & HR Coordinator and the Logistics Coordinator, IM&DE Officer.


Qualifications
- BA/S or equivalent in social science, program management, international development or other humanities based degree.
- At least 2 years of experience in projects development/implementation, grants writing (concept note and proposal), and the analysis and inclusion of data and M&E for these.
- Experience with US, EU and UN donors for reporting and proposal requirements
- Previous experience of concept note and proposal development, notably by collecting and compiling necessary inputs (inclusive of data) from program staff and partners
- Experience with qualitative and quantitative data collection and analysis methodologies
- Ensure compliance with donor guidelines in all donor reporting
- Ability to produce written communication pieces of success stories and best practice
- Excellent command in writing and editing documents in English
- Excellent command in writing and editing documents in Arabic
- Good command in French and Spanish spoken and written
- Strong computer skills essential
- Strong capabilitiy in microsoft office, word and excel in particular
- Knowledge of donor reporting systems and databases (GMS; ART; ActivityInfo or similar etc)


Specific Vacancy Requirements
- Proven capacity for analyzing and synthetizing comprehensive information and technical data;
- Ability to write and edit reports under deadline pressure;
- Proficiency with Database and in pack office
- Good communications skills;
- Ability to manage conflicting priorities in personal workload;
- Proven management ability and inter-personal skills – team player;
- Problem solving and leadership skills;
- Ability to interact effectively with international and national staff, at HQ, coordination and field level;
- Ability to support programmatic objectives with timely and meaningful information;
- Proven ability to multi-task, meet deadlines and process information in support of changing program activities;
- Understanding of m&E and data management (information management)
- Willingness and ability to ensure compliance with PUI’s and donor policies and procedures.
- Ability to deal with difficult work situations;
- Field visits to implemented activities to inform reporting
The priority will be given to the candidates who will submit their CVs in the first 15 days.



Salary and Benefits
As per Premiere Urgence Internationale (PUI)) Syria Mission Salary scale
Medical Insurance

About us
The current operational strategy for Premiere Urgence Internationale (PUI) in Syria is to alleviate the human suffering of the Syrian people in Syria by delivering sound, needs-based humanitarian assistance, while promoting a life-sustaining response. PUI’s positioning on, shelter, education, livelihoods, and WaSH sectors remain a priority.

Based on ten years of experience conducting humanitarian operations in Syria, supporting Iraqi refugees and lately Syrians affected by the crisis, PUI has played an important role in responding to the needs of the population within nine governorates (Aleppo, Damascus, Rural Damascus, Homs, Hama, Tartous, Lattakia & Dera’a ) and through the following interventions:
- Rehabilitation of collective and private shelters,
- Rehabilitation of infrastructure
- Emergency and Early Recovery WASH interventions
- Education support for conflict-affected populations (remedial classes, school rehabilitations, free exam preparations, summer class activities, community based initatives and psychosocial support),
- Enhancement of the Population of Syria self-reliance through livelihoods (vocational training course, provision of a professional tool kit ((PTK)),



Required employees number
1

Posted On
Aug 07, 2018

Expiry Date
Sep 05, 2018

Requirements

Details

CV Language
English




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