Job ID
17022
Job Title
Procurement Assistant
To work for
Oxfam Syria
Country
Syria
City
Damascus
Field of Work
Procurement/Logistics/Delivery
Job Type
Full time
Military service
Finished or Exempted (For male)
Minimum Education Level
Bachelor/ License Degree
Responsibilities
Provide procurement support to the Humanitarian Programme in Syria
Implement and monitor procurement systems, in accordance with OXFAM policies and procedures.
Assist in identifying and to develop good working relations and contacts with appropriate suppliers in Damascus
Open and maintain necessary logistics and supply files.
Maintain appropriated records to ensure that procurement process, decision, and contractual agreement are accurately documented for accountability and audit purpose. Follow-up on all pending purchases and related issues.
Provide purchased materials to the responsible receiving office and do all actions for completing the process.
Liaise with warehouse staff to ensure all products arrive in good condition.
Prepare and submit weekly procurements reports as requested.
Prepare monthly reports on all logistics/procurement activities, update records of and maintain contacts with suppliers and local repair/maintenance, and to conduct price comparisons among them, in order to get the best deals.
Work closely with the manager/supervisor to manage the lease contracts of Oxfam premises including negotiating with landlords, rental agreements up to date and ensuring rental payments are made on time. Also keeping in touch with maintenance operators to expedite house and property maintenance.
Act as a backup for the Logistic Assistant when required.
Perform any other duties as appropriate.
Administration:
• Ensure that the proper administrative procedures and standards for order follow-up, ordering, stock keeping and dispatch are followed.
• Keep a proper record of expenditures, receipts (related to procurements only), requisitions, purchase order forms, waybills, and all other documents.
Implement and monitor procurement systems, in accordance with OXFAM policies and procedures.
Assist in identifying and to develop good working relations and contacts with appropriate suppliers in Damascus
Open and maintain necessary logistics and supply files.
Maintain appropriated records to ensure that procurement process, decision, and contractual agreement are accurately documented for accountability and audit purpose. Follow-up on all pending purchases and related issues.
Provide purchased materials to the responsible receiving office and do all actions for completing the process.
Liaise with warehouse staff to ensure all products arrive in good condition.
Prepare and submit weekly procurements reports as requested.
Prepare monthly reports on all logistics/procurement activities, update records of and maintain contacts with suppliers and local repair/maintenance, and to conduct price comparisons among them, in order to get the best deals.
Work closely with the manager/supervisor to manage the lease contracts of Oxfam premises including negotiating with landlords, rental agreements up to date and ensuring rental payments are made on time. Also keeping in touch with maintenance operators to expedite house and property maintenance.
Act as a backup for the Logistic Assistant when required.
Perform any other duties as appropriate.
Administration:
• Ensure that the proper administrative procedures and standards for order follow-up, ordering, stock keeping and dispatch are followed.
• Keep a proper record of expenditures, receipts (related to procurements only), requisitions, purchase order forms, waybills, and all other documents.
Qualifications
Qualification and Experience:
• University Degree in Business Administration or equivalent.
• Minimum 2 years of experience in a similar function in addition to knowledge in purchasing, warehousing, administration.
Skills and competencies:
• Good competency in Microsoft Office applications
• Diplomacy, tact and negotiating skills.
• Team-working skills.
• Flexibility under pressure and in response to changing needs.
• Attention to detail and excellent numeracy.
• Good communication skills
• Ability to keep clear and concise records.
• Very good comment in both spoken and written Arabic and English.
Desirable
• Financial management ability.
• University Degree in Business Administration or equivalent.
• Minimum 2 years of experience in a similar function in addition to knowledge in purchasing, warehousing, administration.
Skills and competencies:
• Good competency in Microsoft Office applications
• Diplomacy, tact and negotiating skills.
• Team-working skills.
• Flexibility under pressure and in response to changing needs.
• Attention to detail and excellent numeracy.
• Good communication skills
• Ability to keep clear and concise records.
• Very good comment in both spoken and written Arabic and English.
Desirable
• Financial management ability.
Specific Vacancy Requirements
"We are committed to ensuring diversity and gender equality within our organization."
Oxfam is committed to safeguarding and promoting the welfare of children, young people and adults and expects all staff and volunteers to share this commitment. We will do everything possible to ensure that only those that are suitable to work within our values are recruited to work for us.
Oxfam is committed to safeguarding and promoting the welfare of children, young people and adults and expects all staff and volunteers to share this commitment. We will do everything possible to ensure that only those that are suitable to work within our values are recruited to work for us.
Salary and Benefits
As per Oxfam Salary Scale
About us
Oxfam is an international confederation of 17 organizations networked together in more than 90 countries, as part of a global movement for change, to build a future free from the injustice of poverty.
In Syria :
While Oxfam has been present in the region since 1970, it began operating in Syria through its Damascus based presence in July 2013. Since then, Oxfam has been responding to both the urgent WASH needs for vulnerable people, and has been working on the rehabilitation of water systems in order to provide durable, more sustainable solutions to the affected populations. Interventions implemented under Oxfam's WASH Programme include: Provision of Acute Emergency Life-Saving WASH Services, Rehabilitation of Water Systems, Hygiene Promotion and Water Conservation, Capacity Building and Training, and Improved Emergency WASH Coordination. To date, Oxfam has been worked in 10 governorates, seeking out to over 2.5 million beneficiaries.
In Syria :
While Oxfam has been present in the region since 1970, it began operating in Syria through its Damascus based presence in July 2013. Since then, Oxfam has been responding to both the urgent WASH needs for vulnerable people, and has been working on the rehabilitation of water systems in order to provide durable, more sustainable solutions to the affected populations. Interventions implemented under Oxfam's WASH Programme include: Provision of Acute Emergency Life-Saving WASH Services, Rehabilitation of Water Systems, Hygiene Promotion and Water Conservation, Capacity Building and Training, and Improved Emergency WASH Coordination. To date, Oxfam has been worked in 10 governorates, seeking out to over 2.5 million beneficiaries.
Required employees number
1
Posted On
Oct 22, 2018
Expiry Date
Nov 21, 2018
Photo
Required
CV Language
English