Logistic and Procurement Specialist

Syria

Procurement/Logistics/Delivery

Finished or Exempted (For male)

The Procurement Officer is responsible for directing the full procurement process including but not limited to market assessments, transportation of goods, storage of procured goods, overview on completion of services provided, as well as archiving all relevant procurement files documents.

1- Suppliers
• He / She supports with the enlargement of the current COOPI’s pool of suppliers through structured market analysis process;
• He / She supports with the regular evaluation of the COOPI’s current pool of suppliers, in order to maintain a relevant list of available providers of goods, services and works;
• He / She works with the various COOPI programs to develop new suppliers that could potentially become part of the current pool of vendors for COOPI.
• He / She is expect to maintain the suppliers list up -to-date at all times for the use of the Logistics team.

2- Procurement of goods/ services
• He / She procures – based on predefined thresholds - various goods and services in accordance to detailed specifications, expected delivery times, available budget and duly approved purchase orders;
• He / She seeks products that offer good value for money, negotiates the best prices, clarifies requests where necessary, and completes purchase orders requests;
• He / She ensures the quality of the items procured, prior signature of the PO, based on detailed specifications and samples provided by the suppliers;
• He / She secures that all relevant logistics documents have been properly approved, prior confirmation of the order to selected suppliers;
• He / She ensures that purchase files are in full compliance with COOPI’s procurement’s procedures;
• He / She ensures local procurement activities to be in compliance with COOPI procedures and guidelines, as well as national regulations;
• He / She is responsible to plan, support and organize local procurement activities following COOPI procurement procedures and best practices, to enable high quality of products / services, efficient and cost-effective procurement processes;
• He / She is in charge of facilitating Tender Committee meetings based on COOPI’s predetermined thresholds, prepare Minutes of Meeting, complete detailled CBA, prepare PO and contract, and submite the complete file to his / her line manager for approval and validation;
• He / She carries his / her duties in compliance with accountability policies ensuring that all procured goods and contracted services are in agreement with COOPI procurement regulations and defined within COOPI’s quality standards criteria (i.e. Fit for purpose and inspection compliant);
• He / She provides technical advice in relation to procurement matters to other COOPI departments and to his / her peers;
• He / She provides support, on-job training and formal training to the procurement assistants, to improve the quality of the procurement services within COOPI Syria mission.

3- Transportation
• He / She organizes proper means of transportation of various goods procured from origin to he required final destination;
• He / She ensures all relevant documentation has been approved by all relevant governmental authorities, prior movement of goods from and to COOPI warehouses in Damascus and the field.

4- Archiving
• He / She is expect to ensure all relevant procurement documents for his / her procurement files are being archived as per COOPI guidelines for full audit trail;
• He / She ensures that COOPI archiving procedures (Hard / soft copies) are being followed by the procurement assistants;

5- Internal reporting
• He / She supports the procurement manager in preparing cash-forecasts related to ongoing purchase orders, on a weekly basis;
• He / She supports the procurement manager in preparing procurement plans for various projects/programs, on a monthly basis.
• When required, He / She supports the Procurement manager and the Logistics coordinator in preparing accurate financial and narrative reporting related to procurement activities

Self-supporting in computers (Windows, Excel, Word, PowerPoint, etc.)
Excellent interpersonal and communication skills
Strong organizational abilities
Ability to set priorities and manage time effectively
Ability to work independently as well as a team member
Ability to multitask
Excellent report writing (financial and narrative) skills

We are an independent Italian NGO founded in Milan by Father Vincenzo Barbieri on April 15 1965.

For 50 years we have been dedicated to breaking the cycle of poverty and to supporting populations affected by wars, socio-economic crises or natural disasters in their path to recovery and sustainable development, by making use of the professionalism of local and international operators, and through our partnerships with public and private bodies and civil society organizations.

Today we are present in 24 countries in Africa, the Middle East, Latin America and the Caribbean, with 150 humanitarian projects reaching almost 2,400,000 people. Since 2006 we have been providing food, education, health and protection to thousands of children in 8 countries through our child sponsorship programs.

Since 1965 we have helped 100 million people, through 1,600 projects in 63 countries, employing 4,500 expatriate and 55,000 local operators.

Oct 23, 2018

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