Job ID
19859
Job Title
Executive Secretary - Female
To work for
Confidential
Country
Syria
City
Damascus
Field of Work
Secretariat
Job Type
Full time
Minimum Education Level
Bachelor/ License Degree
Responsibilities
• Assists the CEO with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports “Petty Cash”; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings.
• Communicates with the general staff on the CEO’s behalf and coordinates logistics with high-level follow-up. Coordinates meetings and strategic activities with The Management Team.
• Read and analyze incoming memos, submissions, and reports. Open, sort, and distribute incoming correspondence, including emails. File and retrieve corporate documents, records, and reports.
• Prepare responses to correspondence containing routine inquiries, and perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
• Conduct research, compile data, and prepare papers for consideration and presentation by Senior Management, attend meetings in order to record minutes, compile, transcribe, and distribute minutes of meetings. Coordinate and direct office services, such as records and budget preparation, personnel, and housekeeping.
• Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, and/or presentation software.
• Communicates with the general staff on the CEO’s behalf and coordinates logistics with high-level follow-up. Coordinates meetings and strategic activities with The Management Team.
• Read and analyze incoming memos, submissions, and reports. Open, sort, and distribute incoming correspondence, including emails. File and retrieve corporate documents, records, and reports.
• Prepare responses to correspondence containing routine inquiries, and perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
• Conduct research, compile data, and prepare papers for consideration and presentation by Senior Management, attend meetings in order to record minutes, compile, transcribe, and distribute minutes of meetings. Coordinate and direct office services, such as records and budget preparation, personnel, and housekeeping.
• Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, and/or presentation software.
Qualifications
• Bachelor’s degree in specialized field, with strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Five to ten years providing support for upper-level management in a related organization.
Skills & Abilities:
• Strong interpersonal and communications skills.
• Proficiency in Windows, including MS Word, EXCEL, PowerPoint
and MS Data Base “Access” is an added value.
• Ability to conduct research and present data in a succinct and
well-written, manner.
• Excellent Command of English Language, writing, editing,
grammatical, organizational, and research skills.
• Ability to work independently and with professional
discretion.
• Excellent management, time-management, and problem-solving
skills.
• Five to ten years providing support for upper-level management in a related organization.
Skills & Abilities:
• Strong interpersonal and communications skills.
• Proficiency in Windows, including MS Word, EXCEL, PowerPoint
and MS Data Base “Access” is an added value.
• Ability to conduct research and present data in a succinct and
well-written, manner.
• Excellent Command of English Language, writing, editing,
grammatical, organizational, and research skills.
• Ability to work independently and with professional
discretion.
• Excellent management, time-management, and problem-solving
skills.
Specific Vacancy Requirements
Reporting directly to the CEO, provides executive, administrative, and development support to the CEO. She serves as the primary point of contact for internal and external matters pertaining to the CEO’s Office. Serves as a liaison to the CEO and Senior Management teams.
The incumbent must provide high-level, confidential administrative support, her duties include clerical, administrative scheduling travel, arranging meetings, handling information requests, preparing reports and correspondences. CEO’s have very busy schedules and heavy workloads. As such, it is the responsibility of the executive secretary to manage his schedule and workload and ensure he is adequately prepared for meetings in a head of time. Prepare the meeting agenda and provide needed background information to the CEO. Ensure the CEO is briefed on her daily schedule.
The incumbent must provide high-level, confidential administrative support, her duties include clerical, administrative scheduling travel, arranging meetings, handling information requests, preparing reports and correspondences. CEO’s have very busy schedules and heavy workloads. As such, it is the responsibility of the executive secretary to manage his schedule and workload and ensure he is adequately prepared for meetings in a head of time. Prepare the meeting agenda and provide needed background information to the CEO. Ensure the CEO is briefed on her daily schedule.
Salary and Benefits
Lucrative Remuneration Package is offered to the successful candidate that commensurate with the required qualifications and job experience.
About us
Garments Trading and manufacturing/Agents of "Brother Sewing Machines".
Attention Applicants;
Short listed candidates will be only contacted for personal & technical job interview. Good luck with your endeavors.
Attention Applicants;
Short listed candidates will be only contacted for personal & technical job interview. Good luck with your endeavors.
Required employees number
1
Posted On
Jul 23, 2019
Expiry Date
Aug 22, 2019
Photo
Required
CV Language
English