Job ID
38931
Job Title
Logistics & Procurement Officer
To work for
ZOA - International
Country
Syria
City
Damascus
Field of Work
Procurement/Logistics/Delivery
Job Type
Full time
Military service
Finished or Exempted (For male)
Minimum Education Level
Bachelor/ License Degree
Responsibilities
The Logistics & Procurement Officer will be a full-time employee of ZOA Syria Response. Under the direct supervision of Finance & Logistics Manager, he / she is responsible for coordinating, consolidating, and ensuring smooth implementation of and adherence to logistic and procurement procedures, fleet management, warehouse activities and provides logistical support to ZOA Programme.
Strategic Procurement:
•Collaborate with internal stakeholders to identify procurement needs and define material specifications.
•Develop and implement sourcing strategies, including identifying local suppliers, requesting competitive quotes, and negotiating favorable prices and delivery terms.
•Conduct thorough quality checks on received equipment and supplies to ensure adherence to specifications and value for money.
Procurement Process Management:
•Oversee the procurement process from requisition to receipt, ensuring compliance with ZOA's procedures and national policies.
•Prepare and manage all necessary documentation, including RFQs, QAMs, POFs/Contracts/Framework Agreements, DNs/Waybills, and GRNs.
•Participate in tender preparations, including invitations, advertisements, and amendments.
•Partner with Budget Holders and Finance to facilitate timely payments for rendered goods and services.
•Maintain an effective filing system for procurement documentation to facilitate tracking and audits.
Logistics Management:
•Develop and implement logistical plans, incorporating contingency planning for emergency preparedness within the program department.
•Generate monthly logistics reports (assets, inventory, requisition tracking, vehicle reports) to support donor reporting and ensure compliance with donor requirements.
•Oversee vehicle fleet management, coordinating movements, repairs, and maintenance.
Communication and Collaboration:
•Maintain regular communication with relevant departments to provide updates on procurement status.
•Collaborate with the Admin department to manage facilities, ensuring functionality of utilities, first-aid kits, and fire extinguishers.
•Liaise with vendors and maintain an up-to-date vendor database.
•Supervise drivers and report any issues to the appropriate parties.
Strategic Procurement:
•Collaborate with internal stakeholders to identify procurement needs and define material specifications.
•Develop and implement sourcing strategies, including identifying local suppliers, requesting competitive quotes, and negotiating favorable prices and delivery terms.
•Conduct thorough quality checks on received equipment and supplies to ensure adherence to specifications and value for money.
Procurement Process Management:
•Oversee the procurement process from requisition to receipt, ensuring compliance with ZOA's procedures and national policies.
•Prepare and manage all necessary documentation, including RFQs, QAMs, POFs/Contracts/Framework Agreements, DNs/Waybills, and GRNs.
•Participate in tender preparations, including invitations, advertisements, and amendments.
•Partner with Budget Holders and Finance to facilitate timely payments for rendered goods and services.
•Maintain an effective filing system for procurement documentation to facilitate tracking and audits.
Logistics Management:
•Develop and implement logistical plans, incorporating contingency planning for emergency preparedness within the program department.
•Generate monthly logistics reports (assets, inventory, requisition tracking, vehicle reports) to support donor reporting and ensure compliance with donor requirements.
•Oversee vehicle fleet management, coordinating movements, repairs, and maintenance.
Communication and Collaboration:
•Maintain regular communication with relevant departments to provide updates on procurement status.
•Collaborate with the Admin department to manage facilities, ensuring functionality of utilities, first-aid kits, and fire extinguishers.
•Liaise with vendors and maintain an up-to-date vendor database.
•Supervise drivers and report any issues to the appropriate parties.
Qualifications
• Bachelor degree in Business Administration, or any other relevant financial domain.
• Minimum working experience of 3-4 years in Procurement, or at least 2 years’ experience in a similar role.
• Excellent spoken and written command of English.
• Computer literate with good working knowledge of Microsoft Excel, Word and Outlook.
• Experience working with and capacity building local partners is a plus.
•Working with an ERP system is a plus.
Skills:
•Initiative and independent.
•Organized and structured.
•Communicative, open and decisive.
•Result-oriented in a team approach.
•Attention to detail.
•Strong communication and negotiation skills
Attitude:
•Flexibility and adaptability;
•Service and participatory attitude;
•Interpersonal and cross-cultural sensitivity;
•Able to work under pressure and meet deadlines;
• Minimum working experience of 3-4 years in Procurement, or at least 2 years’ experience in a similar role.
• Excellent spoken and written command of English.
• Computer literate with good working knowledge of Microsoft Excel, Word and Outlook.
• Experience working with and capacity building local partners is a plus.
•Working with an ERP system is a plus.
Skills:
•Initiative and independent.
•Organized and structured.
•Communicative, open and decisive.
•Result-oriented in a team approach.
•Attention to detail.
•Strong communication and negotiation skills
Attitude:
•Flexibility and adaptability;
•Service and participatory attitude;
•Interpersonal and cross-cultural sensitivity;
•Able to work under pressure and meet deadlines;
Specific Vacancy Requirements
Regular travel to the field can be required.
Only selected candidates will be contacted and invited to
participate in the process of recruitment. Documents that do not match the profile above will not be considered
Please note that ZOA have may not choose to appoint this position on completion of interviews if a suitable candidate is not found and / or if needs change and the position is no longer necessary.
Duration of Position: 6 months renewable subject to performance and funding, (first three months are probation period).
Closing Date: April 15,2024
Only selected candidates will be contacted and invited to
participate in the process of recruitment. Documents that do not match the profile above will not be considered
Please note that ZOA have may not choose to appoint this position on completion of interviews if a suitable candidate is not found and / or if needs change and the position is no longer necessary.
Duration of Position: 6 months renewable subject to performance and funding, (first three months are probation period).
Closing Date: April 15,2024
Salary and Benefits
As per ZOA's salary scale
About us
ZOA is an international NGO, which offers RELIEF to people who are affected by conflict or natural disasters. ZOA wants to contribute to a new perspective of HOPE in which people work together for a promising future in dignity and mutual trust. Together with the affected communities, we work on the RECOVERY until they can provide to take care of their livelihoods. The work of ZOA is coordinated from the Netherlands. From there ZOA operates in seventeen countries in Africa, Middle East Region and Asia. ZOA works approximately with 900 employees worldwide.
ZOA has provided emergency relief to Syrians in Syria and neighbouring countries since 2014. After ZOA’s registration with the Ministry of Foreign Affairs (MOFA) in 2018, the organization established an office in Damascus in 2019. Since then, ZOA has been working with crisis affected communities across Livelihoods, WASH, Education and Shelter sectors. ZOA implements directly, as well as through local partners. ZOA seeks to reach the most vulnerable groups- women, children, elderly, female headed households, persons with disablities and internally displaced persons.
ZOA has provided emergency relief to Syrians in Syria and neighbouring countries since 2014. After ZOA’s registration with the Ministry of Foreign Affairs (MOFA) in 2018, the organization established an office in Damascus in 2019. Since then, ZOA has been working with crisis affected communities across Livelihoods, WASH, Education and Shelter sectors. ZOA implements directly, as well as through local partners. ZOA seeks to reach the most vulnerable groups- women, children, elderly, female headed households, persons with disablities and internally displaced persons.
Required employees number
1
Posted On
Apr 03, 2024
Expiry Date
Apr 18, 2024
CV Language
English