45684

Der Al Zour

Full time

KEY RESPONSIBILITIES (Technical, Leadership, People and Resource management)
Induction:
-Support HR Officer in scheduling induction for new joiners.
-Monitor and ensure that induction meetings are done timely and induction checklist is updated, signed and filed in personal file.
-Ensure file management is properly done, personal files and HR files are maintained and secured.
-Manage and maintain staff leave, R&R, time sheets and attendance schedules.
-Share joiner leavers list with security on regular basis.
Recruitment, Contract Management:
-Support recruitment for vacancies, including but not limited to, ensuring prompt long listing and short-listing; screening CV’s; preparing written tests, scheduling interviews; contacting candidates, and writing regrets when needed.
-Ensure that all necessary and related documents for every recruitment is properly gathered and put in relevant file (requisition, job profile, short list, CVs, written tests, regret letters, recruitment summary).
-Ensure that all employment contract templates are updated, in line with the local labour law and Oxfam’s policy.
-Coordinate and facilitate all on boarding processes and have signed completed schedule filed for reference. This include ensure new staff undertake all mandatory courses. Welcome new and transferred employees ensuring that they have the tools and knowledge needed to perform their job properly and get engaged within the Organization, Assuring the proper arrangements of new staff equipment’s (ID, laptop, phone …Where applicable).
-Responsible for the essential part of reference checks in coordination with Oxfam HR Accredited Referee and OGB Reference Team.
-Support in the management and administration of volunteers’ contracts.
Medical:
-Support in ensuring that employee medical records are up to date and that arrangements are facilitated if necessary for any medical treatment that is required.
-Manage relations with medical service providers, monitors medical expenses and ensures medical staff records are handled and kept in a confidential manner.
Archiving & Filling:
-Update the personal files for all staff on weekly basis
-Update GOLD completely, timely and accurately in absence of HR Officer.
-Ensure GOLD reports are provided whenever needed.

FSPs &SEs:
-Make sure all personal files for every FSP and SE are fully updated and properly maintained.
-Track and follow up on contract status for all FSPs and SEs.
-Monitor and ensure timely submission of timesheets for all FSPs and SEs.

Absence Management:
-Ensure that absence (including annual leave and sick leave) is proactively managed.
-Provide leaves record report to Managers on monthly basis.
-Conduct regular quality control checks to ensure data accuracy.
-Coordinate absence data across hubs.
Performance Management:
-Provide support to HR Officer to collect objectives and performance reviews.
-Support in creating awareness and understanding among current and new staff on the code of conduct and safeguarding

1

Dec 15, 2025

English