Job ID
45757
Job Title
Archivist
To work for
Solidarites International
Country
Syria
City
Damascus
Field of Work
Administrative - Data entry/Archiving
Job Type
Full time
Minimum Education Level
Baccalaureate
Responsibilities
Goal / Purpose:
Under the management of the Conformity and Risk Manager, the Archivist is responsible of SI Syria mission archives room set up and organization. S/he ensures the respect of the archiving procedures of Solidarités International including global guidelines issued by HQ and those specific to the mission.
List of main tasks:
Archiving:
- Ensure that the Coordination Office archives are maintained in a clean, safe, and accessible environment, taking into account the level of sensitivity of documents.
- Follow up with all bases in Syria to guarantee the timely shipment of archives to the Coordination Office.
- Lead the review of archives received, and communicate with bases to address missing information or incomplete files.
- Maintain and update archiving trackers, including the online tracker, to ensure continuous follow-up and full traceability of documents.
- Verify that all archive binders comply with Solidarités International’s archiving SOPs.
- Scan and back up documents that are not yet digitized or secured.
- Coordinate with bases to ensure the timely and complete shipment of archives to HQ.
- Ensure that all documents sent by bases are scanned before shipment, and conduct spot checks to confirm the completeness of scanned archives across different transaction types.
- Perform additional spot checks in other areas assigned by the Conformity Manager.
- Guarantee overall compliance with SI archiving SOPs.
The above list is non-exhaustive, nor limitative. The Archivist could be assigned other responsibilities and tasks within the framework of his/her job on demand of the Conformity and Risk Management Manager.
Under the management of the Conformity and Risk Manager, the Archivist is responsible of SI Syria mission archives room set up and organization. S/he ensures the respect of the archiving procedures of Solidarités International including global guidelines issued by HQ and those specific to the mission.
List of main tasks:
Archiving:
- Ensure that the Coordination Office archives are maintained in a clean, safe, and accessible environment, taking into account the level of sensitivity of documents.
- Follow up with all bases in Syria to guarantee the timely shipment of archives to the Coordination Office.
- Lead the review of archives received, and communicate with bases to address missing information or incomplete files.
- Maintain and update archiving trackers, including the online tracker, to ensure continuous follow-up and full traceability of documents.
- Verify that all archive binders comply with Solidarités International’s archiving SOPs.
- Scan and back up documents that are not yet digitized or secured.
- Coordinate with bases to ensure the timely and complete shipment of archives to HQ.
- Ensure that all documents sent by bases are scanned before shipment, and conduct spot checks to confirm the completeness of scanned archives across different transaction types.
- Perform additional spot checks in other areas assigned by the Conformity Manager.
- Guarantee overall compliance with SI archiving SOPs.
The above list is non-exhaustive, nor limitative. The Archivist could be assigned other responsibilities and tasks within the framework of his/her job on demand of the Conformity and Risk Management Manager.
Qualifications
Looking for a motivated and curious Archivist with a degree in business administration, or a relevant field, 0-2 years of experience (in archiving or the humanitarian sector support functions) - One who is eager to take the opportunity of his/her exposure to archives to learn and grow in the sector, a colleague willing to go the extra mile for the success of the mission.
Language: Good english language skills necessary; Arabic Language proficiency is important. Excellent communication skills are required to communicate about archives to employees at all levels.
Note: working with the archives entails moving boxes in the archives rooms (office setting); unpacking boxes weighing 10 - 15 KG, and packing archives into metallic boxes.
Female candidates are encouraged to apply.
Language: Good english language skills necessary; Arabic Language proficiency is important. Excellent communication skills are required to communicate about archives to employees at all levels.
Note: working with the archives entails moving boxes in the archives rooms (office setting); unpacking boxes weighing 10 - 15 KG, and packing archives into metallic boxes.
Female candidates are encouraged to apply.
Salary and Benefits
SI will offer a monthly salary of 780 USD, along with a comprehensive benefits package
Required employees number
1
Posted On
Dec 03, 2025
Expiry Date
Jan 02, 2026
CV Language
English