Responsibilities
KEY RESPONSIBILITIES:
Driving:
- Always ensure the safety of colleagues and visitors.
- To ensure that vehicles are in good working order and properly maintained at all times.
- To drive at a safe and legal speed as per safety guidelines.
• To immediately notify manager of any accident in which the vehicle is involved.
- To immediately report any technical failure, damage or need for maintenance to the manager, and note details in the vehicle logbook.
- To follow Safety and Security protocols of the country.
General:
- To ensure correct loading and unloading of the vehicle.
- To keep the vehicle clean and road-worthy, re-fuel and ensure that the tank never falls below half tank capacity.
This includes daily and weekly checks.
- To complete the vehicle logbook, and ensure tools and spare parts, first aid kit and spare tire(s) are in kept in the vehicle and are in good condition.
- To make sure all necessary vehicle documents (e.g. insurance, registration documents, etc.) are present in the vehicle and up to date.
- To keep track of the scheduled service time of the vehicle, to make sure that servicing is performed in time.
- To assist in small local purchases and general logistic activities, when needed.
- To log daily consumption of fuel, and any other readings, travel reports of staff.
- To perform any other tasks as assigned by line manager.
Qualifications
ESSENTIAL
• Self-Awareness
• Mutual accountability
• Relationship building
In addition:
- Secondary school certificate or equivalent (basic literacy and numeracy are essential for documentation and communication tasks).
- A valid Syrian driver’s license appropriate for the vehicles used (Public Transportation License e.g., light vehicles, 4x4s, Van …etc.).
- Minimum of 1-2 years of experience in a similar role, preferably within NGOs, INGOs, or corporate professional organizations.
- Experience working with international NGOs or humanitarian organizations is preferred.
- Ability to safely operate vehicles, including 4x4s, in diverse and challenging terrains.
- Strong knowledge of local roads, traffic regulations, and navigation systems.
- Strong organizational skills to manage and track physical assets, maintain inventory logs, and conduct regular audits.
- Attention to detail to ensure accurate records of assets and compliance with organizational procedures.
- Maintaining proper documentation of vehicle logs, fuel consumption records, and asset records.
- Ability to prepare basic reports related to asset use and vehicle performance.
- Familiarity with roads, routes, and traffic regulations within Syria, including areas of operation.
- Awareness of vehicle-related safety measures and practices in high-risk or conflict zones.
- Basic knowledge of vehicle mechanics for routine maintenance and identifying minor repairs.
- Ability to perform daily vehicle checks (e.g., oil, fuel, tire pressure, and lights etc).
- Proficiency in Arabic and basic knowledge of English is mandatory.
- Physically fit to undertake long drives and work extended hours when required.
- Flexibility and willingness to travel across various locations within Syria and work in challenging and unpredictable environments up to 75% or more monthly basis or when required.
- Proven experience driving in difficult or remote areas, including both urban and rural environments, and in conflict-affected regions.
- Experience with vehicle fleet management, including assisting in basic vehicle maintenance, inspection, and pre-trip checks.
Desirable
- Ability to understand and follow simple instructions in English, including labels and safety guidelines.
- Awareness of basic first aid practices in case of emergencies during cleaning tasks.
- Understanding of sustainable waste disposal and recycling practices to support Oxfam’s environmental goals.