HR Officer

Syria

HR/QM

Finished or Exempted (For male)

1- Recruitment and placement

1) Initiating employment:
 Receiving recruitment requests.
 Conducting job analysis for new positions.
 Advertising vacancies on the company website, newspapers, or magazines.

2) Selecting candidates:
 Screening the CVs and selecting the most suitable for the vacancy.
 Testing, interviewing, and evaluating candidates.
 Coordinating with the relevant department manager to set a second interview to select the appropriate candidate.

3) Recruiting Job candidates:
 Collecting the required documents for the new recruits.
 Filling the recruitment sheet.
 Preparing the contract and coordinating the signature before the starting date of the new recruit.
 Creating a personal file (PF) for the new recruit.
 Ensuring that he/she has the required tools to start the job (Desk, PC, stationary, punching code, phone extension, mail access..etc)
 Coordinating the following:
o Payroll notification to Accounting.
o Social security enrollment.
o Formalities with the bank for the salary transfer.
o Medical Insurance.

4) Orientation for the new recruit:
 Introducing job descriptions to the new employees.
 Setting up orientation program with coordination of the other company departments.
 Presenting the HR section of the orientation.
 Following up on submission of performance appraisal upon completion of probation period.
 Following up on the new recruit’s on-the-job training at his/her department.

2- Training and development

 Investigating training needs of employees in coordination with head of the department.
 Planning, supervising, and coordinating the training and development methods through coordinating in-house and external training.
 Communicating with LOMA for the registration of employees at exams through the lomanet portal (course purchase, payment, recharge, setting exams for students, and proctoring the exam)
 Setting career paths for employees and ensuring that they are receiving the necessary training and education.
 Suggesting promotion for exceptional employees and preparing the related promotion letter.

3- Performance Appraisal

 Ensuring that the performance appraisal is prepared fairly and objectively for all employees at the end of each year.
 Following up on timely submission of performance appraisal before end of probation period.


4- Employees compensation and recognition programs

 Determining salaries of new employees based on the salary scale of the company.
 Following up on employees’ loans and advances.
 Following up on cellular allowances.
 Following up on overtime payments.
 Reviewing end of year increments based on performance, experience and promotions.
 Suggesting end of year bonuses.
 Following up on employees gifts (wedding, birth, etc…)
 Maintaining and monitoring recognition program (employee of the month, employee of the year) through voting system in coordination with the heads of departments.


5- Leaving employees:

 Receiving a written notice two months before leaving and coordinating for resignation signature.
 Conducting exit interview.
 Preparing clearance sheet.
 Retrieving items on custody.
 Deactivating employee from the system.
 Sending request to IT to deactivate all accesses (e-mails, applications, etc…)
 Preparing letter for reminder of confidentiality.
 Making sure of receiving copy of the disenrollment of social security from the accounting department.
 Preparing attestation/ recommendation letter.

6- Personnel Records

 Maintaining employees’ personal files (PF) and ensuring that all documents are well filed.
 Updating and maintaining database records on HR System of applicants and of employees by entering:
1. The vacation leaves and sick leave
2. Promotion
3. Increment
4. Bonus
5. Warning and notice
6. Title
7. Grade and level
8. Training/ Education
9. Performance appraisal.

7- In charge of generating MIS reporting of the department:

 Recruited & Leaving employees
 Sick Leave Report
 Vacation Balance report
 End of year Bonus
 HR Business Plan
 Training and development
 Performance appraisal report
 Training implemented
 Professional Education
 Attendance Spot-check


8- Misc:
 Custodian of the Outlook Address book, ensuring it’s updated and properly maintained.
 Update database of existing Job descriptions, Organization charts.
 Prepare transfer sheets, promotion sheets, increment sheets, and warning letters etc…
 Employees support (Loan request, vacations, attestations, etc…)
 Support the HR manager on special projects and assignments.

• Opportunity to build a professional career with a progressive and dynamic firm.
• Life & Medical insurance.

2

Aug 28, 2019