Job ID

Job Title
HR Officer

To work for
PUI | Première Urgence Internationale



Field of Work
HR/QM - Humanitarian/Disasters

Job Type
Full time

1- Personnel Function:
- Enter & update the data in the HR system.
- Check and report any bug in the system and follow up for maintenance.
- Prepare and follow up PUI resignation/end of contracts documents (clearance form, certificate of employment…)
2- Payroll & related payments
- Double check that the employee data are updated before processing the payroll
- Reflect salary changes in the payroll: seniority increase, change of position
- Collect the needed data from Finance
- On a monthly basis, prepare the payroll internal and external documents
- Ensuring payroll amounts are in the bank, upon allocation updates by communicating the payroll amounts to Finance
- Ensure that all salary related payments have been collected (for special Cases of Cheque payments)
- Coordinate with the bank concerning all salary domiciliation matters
- Print the salary sheets when requested and answer questions of Staff
- Prepare the End of Service payments
3- Social Security and Income Taxes issues
- Responsible of the Registration & Separation of Staff
- Withdrawal of the monthly payment for the Social Security ensuring sending all required documents and information to the finance department.
- Ensure the reconciliation of organogramthe social security payment.
- Prepare the needed documents to reflect any changes in the salary and register it.
- Prepare the annual list for the Social Security
- Prepare any needed documents related to the social security
- Prepare the needed documents for the income taxes Payments.
- Ensure the payment of the income taxes to the ministry of finance and collect the supporting documents.
- Double check that the employee’s data are updated before processing the payroll
- Reflect salary changes in the payroll: seniority increase, change of position
- Collect the needed data from Finance
- On a monthly basis, prepare the payroll internal and external documents
- Ensuring the reconciliation of the income taxes payment.
4- Attendance
- Receive, check & process the leave requests
- Communicate and follow up with the staff concerning all matters related to their leaves
- Reflect the impact of attendance in the payroll
5- Medical Insurance ( In coordination with Admin Officer)
- Follow up with Logistic department to renew the Medical insurance contract.
- Study the quotations and choose the most appropriate offer.
- Follow up with selected company to sign the contract after obtaining the necessary approvals & with finance department.
- Provide finance department with the details of Medical insurance.
6- Budgetting
- Update the allocation table for local staff on monthly basis
- Update the forecast of the FFU
- Prepare the staffing cost list for new proposals.
- Check the allocation of the salaries in coordination with the head of Finance
7- Audit
- Prepare the HR documents needed for the external audit check
- Prepare the HR documents needed for the HQ monthly check
8- HR Policies
- Create policies to each part of HR functions according to PUI regulations & obtaining the necessary approvals.
- Making sure that these policies applied in good manner.

- Bachelor/ License Degree in Human Resources or Law or any other related discipline (A Master Degree is a plus)
- A minimum of three years of relevant management experience.
- Advanced Level of English and Arabic languages
- Proficient of Ms. Office package and & Proficient user of HR Software.
- Knowledge of international organizations procedures
- Knowledge in the Syrian Labor Law.

Specific Vacancy Requirements
- Communication skills
- Management Skills
- Report writing skills
- Able to manage stress and pressure
- Able to manage priorities
- Ability to analyze and suggest improvement
- Accurate/Attention to Details
- Autonomy

Salary and Benefits
As per Premiere Urgence Internationale (PUI)) Syria Mission Salary scale.

About us
The current operational strategy for Premiere Urgence Internationale (PUI) in Syria is to alleviate the human suffering of the Syrian people in Syria by delivering sound, needs-based humanitarian assistance, while promoting a life-sustaining response. PUI’s positioning on, shelter, education, livelihoods, and WaSH sectors remain a priority.

Based on ten years of experience conducting humanitarian operations in Syria, supporting Iraqi refugees and lately Syrians affected by the crisis, PUI has played an important role in responding to the needs of the population within nine governorates (Aleppo, Damascus, Rural Damascus, Homs, Hama, Tartous, Lattakia & Dera’a ) and through the following interventions:
- Rehabilitation of collective and private shelters,
- Rehabilitation of infrastructure
- Emergency and Early Recovery WASH interventions
- Education support for conflict-affected populations (remedial classes, school rehabilitations, free exam preparations, summer class activities, community based initatives and psychosocial support),
- Enhancement of the Population of Syria self-reliance through livelihoods (vocational training course, provision of a professional tool kit ((PTK)),

Required employees number

Posted On
Aug 07, 2019

Expiry Date
Sep 06, 2019



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