Job ID
20075

Job Title
MEAL Officer

To work for
Oxfam Syria

Country
Syria

City
Aleppo

Field of Work
Analysis/Statistic - Humanitarian/Disasters

Job Type
Full time

Military service
Finished or Exempted (For male)

Minimum Education Level
Bachelor/ License Degree

Responsibilities
Job Responsibility # 1: Provide support in designing, strengthening and management of MEAL system # Time 25%.

• Support in designing, improvement and operationalisation of the MEAL system in Hub Offices including working to build synergies and aligned MEAL activities and processes with Country Program.
• Support in setting up an MEAL System incorporating MEAL standards and guidelines including Oxfam Program Quality Standards.
• Promote the awareness and understanding of the shared responsibility of MEAL function among all staff members through communication, training, learning and development activities organization-wid.
• Develop baseline and end-line assessment tools and methodologies for each program/project, including data collection instruments (e.g. survey questionnaires, focus group discussions, and key-informant interviews), analysis plans and analytical reports.
• Support partners in designing of monitoring systems, and that data collection and analysis from field visits are coordinated and standardised across programmes to feed into to programme performance monitoring, with special attention to humanitarian response.
• Manage programme and field data and oversee the collection processes for MEAL and assist the PMEAL manager and programme staff/project managers to backstop field operations.
• Design and manage the databases with support of Information Management Assistant to ensures the availability of all required information based on program/project performance indicators.
• Manage the online databases at CO that ensures the availability of all required information based on program/project performance indicators; web-based monitoring will prefer if possible.
• Provide support to the PMEAL and Area Manager and programme teams in project/programme design and proposal development, in line with Oxfam’s programme quality standards – particularly on results frameworks and indicators.
• Independently develop MEAL plans and review/update on a regular basis, in close coordination with programme teams and Oxfam’s partners.
• Work with the programme teams in implementing MEAL frameworks, processes, and tools, ensuring quality and consistency with Oxfam standards.

Job Responsibility # 2: Planning, Monitoirng and Reporting of all program/projects. # Time 25%.

• Support the implementation of Monitoring and Evaluation Plans in partnership with program/project teams by regularly tracking progress on all targets and indicators, communicating progress, promoting learning, and advising corrective measures where necessary.
• Leads on analytical processes, including vulnerability analysis, post-distribution monitoring, M&E reporting.
• Drawing on monitoring and analysis of key program performance and management indicators, provided professional input to management reports, including relevant sections of the annual and donor’s reports.
• Assess progress toward achieving objectives, ensure program compliance and effective implementation according to work plans, M&E plans, and proposals providing recommendations for improvement.
• Maintain projects reporting, MEAL tools, tracking and reporting forms, monitoring reports, proposals, donor reports, evaluations and other project information.
• Plan and develop processes for qualitative and quantitative data collection (gender disaggregated), developing tailored monitoring plan, operating database systems and outcome and impact measurement.
• Support in designing MEAL tools for the programme and projects in-line with the CAMSA. The program/project MEAL system is expected to cover; quality, quantity and timeliness of all project activities and involve all stakeholders (including communities) in the monitoring process.
• Analyse program/project data to produce information as required by the project (output tracking, outcomes and impact, quality assurance, monitoring, budget monitoring etc.)
• Visit field locations to ensure quality and compliance with MEAL system.
• Act as the point of contact for project related information to coordinate responses to requests and disseminating information to program staff and partners.
• Act as a field focal point for the team on Oxfam’s beneficiary counting methodology and internal reporting processes.

Job Responsibility # 3: Management of Beneficiary Feedback and Accountability System # Time 15%.

• Support in operationalisation and strengthening up FCRM system incorporating MELSA standards and guidelines including CHS principles.
• To manage Feedback and Complaint Mechanism which facilitate beneficiaries/communities to register complaints and share feedback.
• Ensure that accountability indicators and standards are integrated into plans and operations of the project team.
• Provide support and training for other staff, at all levels of the organization, to improve their understanding of the concept of accountability, and how to apply it in their day-to-day work.
• Support Area Managers, Project Coordinators and Partner team to roll out participatory methods throughout the project cycle, to ensure that beneficiaries’ participation is meaningful.
• Encourage staff and management to engage in downward accountability, putting the most vulnerable children and adults in the communities where we work at the center of what we do.
• Provide technical support for program unit to include an accountability mechanism in every proposal.
• Produce clear and quality reports that demonstrate accountability and learning.

Job Responsibility # 4: Support and Capacity Building of Oxfam and partners staff on MEAL mechanism # Time 15%.
• Promote awareness and understanding of quality standards among program staff (including SPHERE standards, Core Humanitarian Standards [CHS] and Oxfam PQ Standards).
• Support and train Oxfam & Partner staff on MEAL tools/databases.
• Conduct CHS, FCRM session for Oxfam & partners staff.
• Plan, Support and facilitate learning sessions at field level.
• Provide support and training for Oxfam and Partner staff, at all levels to improve their understanding of the concept of CHS, MEAL and accountability.
• Provide technical support for program unit to include an accountability mechanism at field level
• Undertake periodic monitoring and technical support visits to partner working areas to assess progress against agreed MEAL system and recommend corrective actions as appropriate.
• Work closely with partner MEAL staff or focal points and provide support as appropriate.
• Provide training to partners on accountability and support them in setting up own mechanisms.

Job Responsibility # 5: Design, conduct and facilitate Evaluation, Review and Learning # Time 15%.
• Plan and coordinate project reviews, evaluations to be conducted internally or externally as required by project M&E plan.
• Conduct quality control tests on all incoming data and supervise data entry and data cleaning/editing processes.
• Coordinate and share learning related to MEAL practices and general best practices and lessons learnt across field offices and Partner team, and encourage sharing of monitoring results both between and within sectoral teams.
• Collect timely top-line output data from all programmes and Hub Offices to feed into Monthly report and monitoring system. Systemically check this data (for quality, consistency, issues related to use of data/conclusions etc), and follow-up/ provide feedback as necessary.
• Maintain a tracking spreadsheet for MEAL activities and events - baselines, assessments, reviews, PDMS’ evaluations etc.
• Analyse program/project data to produce information as required by the project (output tracking, outcomes and impact, quality assurance, time monitoring)
• Visit field areas to ensure quality and compliance with MEAL system.
• Conduct field monitoring and evaluation visit to target project areas to strengthen MEAL process
• Support the PMEAL Manager in the design and management of evaluations, including: the coordination of field-based data collection activities, review of evaluations reports, sharing of evaluation findings and recommendations with intended audiences.
• Collecting best practices, case studies which demonstrate qualitative and quantitative changes over the period.

Job Responsibility # 6: Coordination, Networking and Representation # Time 5%.
• Coordination with Area Managers regarding field operational needs.
• Represent Oxfam at Damascus or other Governorate level, when required.
• When requested, attend relevant sectoral coordination meetings to identify opportunities for integration of data collection activities, harmonization, secondary information sources etc.
• Any other task (s) assigned by Line manager.


Qualifications
Essential
• Highly organized, attention to detail and strong quantitative and qualitative analytical skills.
• Computer skill particularly Microsoft Word, Excel, Power Point, Mobenze and Survey CTO.
• Good oral and written communication and interpersonal skills.
• Firm belief in quality, integrity, teamwork, gender equality, participatory approach and sustainability.
• Proficiency in English and Arabic both verbal and written.
• Passion for improving effectiveness and impact of multi-sectoral programs and demonstrating tangible outcomes for poor and vulnerable women and men.
• Very good knowledge in Monitoring, Evaluation, Accountability and Learning.
• Strong experience of gathering, analysing and presenting quantitative and qualitative data.
• Ability to plan workload and demonstrate accountability for outputs with minimal direct supervision.
• Good organizational skills including accuracy, consistency, attention to detail, tenacity, and the ability to work under pressure.
• Proven ability to work effectively with others - including in multicultural team.
• Excellent organisational and coordination skills.
• Commitment to the aims and objectives of Oxfam and strong commitment to gender equality and social justice.
• Excellent communication and facilitation skills
• Ability to work under pressure, ability to prioritise and commitment to meet deadlines.
• Experience in and the ability to train and coach people.
• Potential and flexibility of attitude to learn.
• Ability to work with partners.
• Prepared to undertake regular travel within the country and within the region.
• Proven knowledge of computerised systems; high degree of computer literacy and word processing.
• Fluent in written and spoken English and Arabic.


Desirable
• Knowledge in the establishment of MEAL systems.
• Previous experience of working on programmes such as WASH, livelihood, and gender is preferable.
• Minimum 2-3 years’ direct experience in MEAL in Livelihood, Emergency Response and WASH sectors.
• Excellent project monitoring and quality control skills.
• Ability to create and develop databases – some knowledge of relevant statistical software would be highly desirable.
• Familiarity with the Core Humanitarian Standard is an advantage.


Specific Vacancy Requirements
Oxfam is committed to safeguarding and promoting the welfare of children, young people and adults and expects all staff and volunteers to share this commitment through our code of conduct. We will do everything possible to ensure that only those that are suitable to work within our values are recruited to work for us.

We are committed to ensuring diversity and gender equality within our organization and encourage applicants from diverse backgrounds to apply specially female candidates.

Salary and Benefits
As per Oxfam Salary Scale.

About us
Oxfam is an international confederation of 17 organizations networked together in more than 90 countries, as part of a global movement for change, to build a future free from the injustice of poverty.

In Syria :
While Oxfam has been present in the region since 1970, it began operating in Syria through its Damascus based presence in July 2013. Since then, Oxfam has been responding to both the urgent WASH needs for vulnerable people, and has been working on the rehabilitation of water systems in order to provide durable, more sustainable solutions to the affected populations. Interventions implemented under Oxfam's WASH Programme include: Provision of Acute Emergency Life-Saving WASH Services, Rehabilitation of Water Systems, Hygiene Promotion and Water Conservation, Capacity Building and Training, and Improved Emergency WASH Coordination. To date, Oxfam has been worked in 10 governorates, seeking out to over 2.5 million beneficiaries.

Required employees number
1

Posted On
Aug 08, 2019

Expiry Date
Aug 27, 2019

Photo
Required

CV Language
English




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