Job ID
20367
Job Title
HR Administrator
To work for
Oxfam Syria
Country
Syria
City
Damascus
Job Type
Full time
Military service
Finished or Exempted (For male)
Minimum Education Level
Bachelor/ License Degree
Responsibilities
• Support in uploading vacancies on local networks.
• Provide recruitment support, screening CVs and finalise the shortlist.
• Coordinate with the hiring managers the recruitment processes (schedule technical assessments/ interviews).
• Responsible for the essential part of reference checks in coordination with Oxfam HR Accredited Referee and OGB References team.
• Act as a liaison with candidates, and generally provide an overall best-in-class candidate experience.
• Ensure notifying the unqualified and waiting applicants with the technical assessment/ interview results.
• Ensure that all necessary and related documents for every competition and recruitment is properly gathered and put in relevant file (requisition, job profile, short list, CVs, written tests, interviews, regret letters, recruitment summary).
• Ensure that all HR documentation kept in personal files (paper and electronic) is maintained and archived in a consistent manner in line with minimum standards and data protection regulations. Follow up and inform relevant stakeholders on missing information and/or incomplete staff files.
• Support in preparing Circulation E-mails and coordinate with Safety Department to provide new comers (Proof of Life / Access card) and Administration department (ID, Oxfam Contact list)
• Conduct regular quality control checks to ensure data accuracy.
• Support in any other administrative work needed within the Human Resources department.
• Ensure implementation of Oxfam’s Gender, Diversity and Equal Opportunities Policies; contribute to the development and sustenance of an organizational environment, which is gender sensitive and ethnic sensitive.
• Perform other duties, as required
• Provide recruitment support, screening CVs and finalise the shortlist.
• Coordinate with the hiring managers the recruitment processes (schedule technical assessments/ interviews).
• Responsible for the essential part of reference checks in coordination with Oxfam HR Accredited Referee and OGB References team.
• Act as a liaison with candidates, and generally provide an overall best-in-class candidate experience.
• Ensure notifying the unqualified and waiting applicants with the technical assessment/ interview results.
• Ensure that all necessary and related documents for every competition and recruitment is properly gathered and put in relevant file (requisition, job profile, short list, CVs, written tests, interviews, regret letters, recruitment summary).
• Ensure that all HR documentation kept in personal files (paper and electronic) is maintained and archived in a consistent manner in line with minimum standards and data protection regulations. Follow up and inform relevant stakeholders on missing information and/or incomplete staff files.
• Support in preparing Circulation E-mails and coordinate with Safety Department to provide new comers (Proof of Life / Access card) and Administration department (ID, Oxfam Contact list)
• Conduct regular quality control checks to ensure data accuracy.
• Support in any other administrative work needed within the Human Resources department.
• Ensure implementation of Oxfam’s Gender, Diversity and Equal Opportunities Policies; contribute to the development and sustenance of an organizational environment, which is gender sensitive and ethnic sensitive.
• Perform other duties, as required
Qualifications
• Relevant administration, business or secretarial qualifications or equal experience
• Demonstrated ability to work as a team player as well as the ability to work independently
• Ability to plan workloads and demonstrate accountability for outputs
• Ability to coordinate with wide range of stakeholders
• Detail oriented and good record keeper
• Experience of dealing with people at different levels of organisation
• Ability to work effectively in a team and service oriented
• Has initiative, patience, tact and able to work with minimum supervision
• Process orientated and results focused
• Strong organisational and time management skills
• Ability to handle confidential information appropriately
• Demonstrates adaptability and flexibility in all aspects of working
• Good written and spoken English and Arabic is essential
• Process orientated and results focused
• Competency in Microsoft Office applications
• Compatibility with Oxfam’s values essential, combined with sound commitment to humanitarian and development issues and Oxfam’s ethos
• Demonstrated ability to work as a team player as well as the ability to work independently
• Ability to plan workloads and demonstrate accountability for outputs
• Ability to coordinate with wide range of stakeholders
• Detail oriented and good record keeper
• Experience of dealing with people at different levels of organisation
• Ability to work effectively in a team and service oriented
• Has initiative, patience, tact and able to work with minimum supervision
• Process orientated and results focused
• Strong organisational and time management skills
• Ability to handle confidential information appropriately
• Demonstrates adaptability and flexibility in all aspects of working
• Good written and spoken English and Arabic is essential
• Process orientated and results focused
• Competency in Microsoft Office applications
• Compatibility with Oxfam’s values essential, combined with sound commitment to humanitarian and development issues and Oxfam’s ethos
Specific Vacancy Requirements
Oxfam is committed to safeguarding and promoting the welfare of children, young people and adults and expects all staff and volunteers to share this commitment through our code of conduct. We will do everything possible to ensure that only those that are suitable to work within our values are recruited to work for us.
We are committed to ensuring diversity and gender equality within our organization and encourage applicants from diverse backgrounds to apply specially female candidates.
We are committed to ensuring diversity and gender equality within our organization and encourage applicants from diverse backgrounds to apply specially female candidates.
Salary and Benefits
As per Oxfam pay scale
About us
Oxfam is an international confederation of 17 organizations networked together in more than 90 countries, as part of a global movement for change, to build a future free from the injustice of poverty.
In Syria :
While Oxfam has been present in the region since 1970, it began operating in Syria through its Damascus based presence in July 2013. Since then, Oxfam has been responding to both the urgent WASH needs for vulnerable people, and has been working on the rehabilitation of water systems in order to provide durable, more sustainable solutions to the affected populations. Interventions implemented under Oxfam's WASH Programme include: Provision of Acute Emergency Life-Saving WASH Services, Rehabilitation of Water Systems, Hygiene Promotion and Water Conservation, Capacity Building and Training, and Improved Emergency WASH Coordination. To date, Oxfam has been worked in 10 governorates, seeking out to over 2.5 million beneficiaries.
In Syria :
While Oxfam has been present in the region since 1970, it began operating in Syria through its Damascus based presence in July 2013. Since then, Oxfam has been responding to both the urgent WASH needs for vulnerable people, and has been working on the rehabilitation of water systems in order to provide durable, more sustainable solutions to the affected populations. Interventions implemented under Oxfam's WASH Programme include: Provision of Acute Emergency Life-Saving WASH Services, Rehabilitation of Water Systems, Hygiene Promotion and Water Conservation, Capacity Building and Training, and Improved Emergency WASH Coordination. To date, Oxfam has been worked in 10 governorates, seeking out to over 2.5 million beneficiaries.
Required employees number
1
Posted On
Sep 13, 2019
Expiry Date
Oct 10, 2019
Photo
Required
CV Language
English