Job ID
20455
Job Title
Logistics and Administration Assistant
To work for
UNMAS
Country
Syria
City
Damascus
Field of Work
Procurement/Logistics/Delivery
Job Type
Full time
Military service
Finished or Exempted (For male)
Minimum Education Level
Bachelor/ License Degree
Responsibilities
------Application period23-Sep-2019 to 06-Oct-2019------.
Under the supervision of the Procurement Officer, the Logistics and Administration Assistant's functional responsibilities include, but are not limited to the following:
Provide logistics support in organizing high level meetings, conferences, workshops and retreats,
Coordinate and process travel request as required and update the programme database accordingly;
Process requests for visas and liaise with travel agent and/or national mission to ensure timely processing of visas
Gather information for procurement process below $5,000 in line with procurement rules and guidelines.
Review/process purchase requisitions for parts and supplies; review vendor bid responses for tools, equipment, parts and services.
Provide guidelines, instructions, and support to Drivers in accordance with the established procedures.
Provide transportation services including client service, driver log, regular service maintenance, insurance and monitoring of consumption.
Ensure prompt reporting and investigation of vehicle accidents, damage, loss of theft of items, update and maintenance of vehicle history report.
Identify/coordinate training needs for driver employees.
Track fleet usage and maintain accurate inventory of equipment.
Ensure the maintenance records for fleet are accurate and up-to-date.
Follow the rules and regulations of driving UNOPS/UNMAS vehicles at all times.
Ensure the safety and security of vehicle, staff and cargo, ensuring that road discipline and traffic rules are observed.
Support with protocol matters and coordination with local authorities on support matters
Assist on routine administrative and process problems, referring complex issues to supervisor with recommendations for course of action;
Draft minutes and prepare standard report as required
Receive shipments, customs clearance arrangements, preparation of documents for shipments (received/sent), arrangements for shipments.
Prepare all necessary documentation, implementation of follow-up actions, drafting correspondence related to shipments/customs clearance;
Perform any other duties as required.
Under the supervision of the Procurement Officer, the Logistics and Administration Assistant's functional responsibilities include, but are not limited to the following:
Provide logistics support in organizing high level meetings, conferences, workshops and retreats,
Coordinate and process travel request as required and update the programme database accordingly;
Process requests for visas and liaise with travel agent and/or national mission to ensure timely processing of visas
Gather information for procurement process below $5,000 in line with procurement rules and guidelines.
Review/process purchase requisitions for parts and supplies; review vendor bid responses for tools, equipment, parts and services.
Provide guidelines, instructions, and support to Drivers in accordance with the established procedures.
Provide transportation services including client service, driver log, regular service maintenance, insurance and monitoring of consumption.
Ensure prompt reporting and investigation of vehicle accidents, damage, loss of theft of items, update and maintenance of vehicle history report.
Identify/coordinate training needs for driver employees.
Track fleet usage and maintain accurate inventory of equipment.
Ensure the maintenance records for fleet are accurate and up-to-date.
Follow the rules and regulations of driving UNOPS/UNMAS vehicles at all times.
Ensure the safety and security of vehicle, staff and cargo, ensuring that road discipline and traffic rules are observed.
Support with protocol matters and coordination with local authorities on support matters
Assist on routine administrative and process problems, referring complex issues to supervisor with recommendations for course of action;
Draft minutes and prepare standard report as required
Receive shipments, customs clearance arrangements, preparation of documents for shipments (received/sent), arrangements for shipments.
Prepare all necessary documentation, implementation of follow-up actions, drafting correspondence related to shipments/customs clearance;
Perform any other duties as required.
Qualifications
Education and Relevant Years of Experience:
High School Diploma with four years relevant experience; or
First-level University degree (Bachelors or equivalent) in Business Administration, Project Management, Natural Sciences, Social Sciences, Economics, Logistics or related fields with one year of relevant experience; or
Diploma in management, Logistic management, transport or related fields with two years of relevant experience.
Work Experience
Relevant experience is defined as experience in Administration and Finance, or Procurement, or Human Resources, or Logistics.
Good computer skills, including MS Word and Excel is required;
Experience in travel management is required;
Experience of ERP systems is desired.
Languages
Fluency in English (writing, speaking and reading) is required;
Fluency in Arabic (writing, speaking and reading) is required;
Knowledge of another UN official language is desired.
Certification
Valid Driving License is required.
High School Diploma with four years relevant experience; or
First-level University degree (Bachelors or equivalent) in Business Administration, Project Management, Natural Sciences, Social Sciences, Economics, Logistics or related fields with one year of relevant experience; or
Diploma in management, Logistic management, transport or related fields with two years of relevant experience.
Work Experience
Relevant experience is defined as experience in Administration and Finance, or Procurement, or Human Resources, or Logistics.
Good computer skills, including MS Word and Excel is required;
Experience in travel management is required;
Experience of ERP systems is desired.
Languages
Fluency in English (writing, speaking and reading) is required;
Fluency in Arabic (writing, speaking and reading) is required;
Knowledge of another UN official language is desired.
Certification
Valid Driving License is required.
Specific Vacancy Requirements
* Please note that Application close date is 06 October 2019
Applications received after the closing date will not be considered.
Applications received after the closing date will not be considered.
Salary and Benefits
Contract type: Local Individual Contrator Agreement
Contract level: LICA-4 (ICS-4)
Contract duration: Open-ended, subject to organizational requirements, availability of funds and satisfactory performanc
Contract level: LICA-4 (ICS-4)
Contract duration: Open-ended, subject to organizational requirements, availability of funds and satisfactory performanc
About us
The United Nations Mine Action Service (UNMAS)
Required employees number
1
Posted On
Sep 24, 2019
Expiry Date
Oct 24, 2019
CV Language
English