Job ID
20821
Job Title
Area Assistant
To work for
UNDP | United Nations Devleopment Programme
Country
Syria
City
Homs
Field of Work
Humanitarian/Disasters
Job Type
Full time
Military service
Not Specified
Minimum Education Level
Baccalaureate
Responsibilities
Supports implementation of operational strategies focusing on the following:
Support full compliance of administrative activities with UNDP rules, regulations, policies and strategies;
Provision of inputs to the CO administrative business processes mapping and implementation of the internal standard operating procedures (SOPs);
Provision of inputs to the preparation and implementation of administrative team results-oriented work plans;
Monitors and keeps records of the attendance of staff and annual leave, prepares relevant monthly and yearly attendance reports;
Maintain staff records and ensures the supporting documents are provided;
Assistance in the preparation of budget, provision of information for audit;
Arranges appointments, assists in making travel authorization and security clearances, and follow up for other arrangements related to trips, as accommodation, drivers… etc.;
Perform the functions of security focal point as required/assigned;
Perform the duties of Leave Monitor.
Ensures provision of procurement, travel and office management support focusing on the following:
Prepares and assists in the preparation of relevant procurement processes for goods and services, prepares TORs, and bidding document in accordance with UNDP’s rules and regulations, including RFP, RFQ, and contract management procurement within the agreed upon thresholds;
Maintains assets and inventory records and submits regular reports to the country office focal points;
Supports projects’ implementation and office management, including missions of area staff or missions of national or international staff and experts;
Develops and maintains area office filing system (hard and soft);
Assists in the organization of workshops, training events and meetings;
Arrangements of travel and hotel reservations, preparation of travel authorizations, processing requests for identity cards and other documents;
Assistance in the preparation of budget, provision of information for audit.
Any other tasks assigned.
Ensures provision of timely project implementation support focusing on the following:
Assists in the preparation of reports and work plans;
As needed, provide training to UNDP's partners (NGOs, FBOs, CBOs … etc.) in preparing and submitting budgets and financial reports;
Prepare updated meeting minutes and reports on activities; assists in the preparation of the comprehensive periodic reports to the Area Manger on the implementation of the projects’ activities’ progress;
Supports mainstreaming gender of gender equality in project implementation;
Supports the establishment and maintenance of a monitoring plan on the progress and impact of activities.
Supports facilitation of knowledge building and knowledge sharing focusing on the following:
Provides necessary administrative support for effective knowledge management and sharing within the area office;
Participates in the training for the operations/projects staff on administration;
Sound contributions to knowledge networks and communities of practice.
Support full compliance of administrative activities with UNDP rules, regulations, policies and strategies;
Provision of inputs to the CO administrative business processes mapping and implementation of the internal standard operating procedures (SOPs);
Provision of inputs to the preparation and implementation of administrative team results-oriented work plans;
Monitors and keeps records of the attendance of staff and annual leave, prepares relevant monthly and yearly attendance reports;
Maintain staff records and ensures the supporting documents are provided;
Assistance in the preparation of budget, provision of information for audit;
Arranges appointments, assists in making travel authorization and security clearances, and follow up for other arrangements related to trips, as accommodation, drivers… etc.;
Perform the functions of security focal point as required/assigned;
Perform the duties of Leave Monitor.
Ensures provision of procurement, travel and office management support focusing on the following:
Prepares and assists in the preparation of relevant procurement processes for goods and services, prepares TORs, and bidding document in accordance with UNDP’s rules and regulations, including RFP, RFQ, and contract management procurement within the agreed upon thresholds;
Maintains assets and inventory records and submits regular reports to the country office focal points;
Supports projects’ implementation and office management, including missions of area staff or missions of national or international staff and experts;
Develops and maintains area office filing system (hard and soft);
Assists in the organization of workshops, training events and meetings;
Arrangements of travel and hotel reservations, preparation of travel authorizations, processing requests for identity cards and other documents;
Assistance in the preparation of budget, provision of information for audit.
Any other tasks assigned.
Ensures provision of timely project implementation support focusing on the following:
Assists in the preparation of reports and work plans;
As needed, provide training to UNDP's partners (NGOs, FBOs, CBOs … etc.) in preparing and submitting budgets and financial reports;
Prepare updated meeting minutes and reports on activities; assists in the preparation of the comprehensive periodic reports to the Area Manger on the implementation of the projects’ activities’ progress;
Supports mainstreaming gender of gender equality in project implementation;
Supports the establishment and maintenance of a monitoring plan on the progress and impact of activities.
Supports facilitation of knowledge building and knowledge sharing focusing on the following:
Provides necessary administrative support for effective knowledge management and sharing within the area office;
Participates in the training for the operations/projects staff on administration;
Sound contributions to knowledge networks and communities of practice.
Qualifications
Education:
High School Diploma is required.
A first-level university degree in Finance, Business, Public Administration or relevant field is desirable but is not a requirement in combination with 2 years of qualifying experience may be accepted.
Experience:
(5) years relevant experience in Finance, Business, Public Administration or relevant field with relevant experience.
Experience in the usage of computers and office software packages.
UN knowledge or experience would be desirable;
Knowledge of spreadsheets, ERP system (Atlas), programme and administrative rules and regulations is an asset.
Language Requirements:
Proficiency in English and Arabic.
High School Diploma is required.
A first-level university degree in Finance, Business, Public Administration or relevant field is desirable but is not a requirement in combination with 2 years of qualifying experience may be accepted.
Experience:
(5) years relevant experience in Finance, Business, Public Administration or relevant field with relevant experience.
Experience in the usage of computers and office software packages.
UN knowledge or experience would be desirable;
Knowledge of spreadsheets, ERP system (Atlas), programme and administrative rules and regulations is an asset.
Language Requirements:
Proficiency in English and Arabic.
Specific Vacancy Requirements
All applications must be submitted via UNDP Job Portal ONLY;
This post is for Syrian Nationals ONLY;
The Deadline for submitting applications is:07 November 2019 (midnight New York, USA).
Vacancy Announcement No. 26738
This post is for Syrian Nationals ONLY;
The Deadline for submitting applications is:07 November 2019 (midnight New York, USA).
Vacancy Announcement No. 26738
Salary and Benefits
N/A
About us
UNDP has been active in Syria since 1975. UNDP works in about 170 countries and territories, helping to achieve the eradication of poverty and the reduction of inequalities and exclusion. UNDP offers global perspective and local insight to help empower lives and build resilient nations.
Since the onset of the crisis in Syria in 2011, UNDP has responded to the huge needs that emerged by implementing a unique resilience programme to support the Syrian people. UNDP goes beyond humanitarian assistance in the sense that it strengthens the resilience of the Syrian people by enhancing positive coping mechanisms, that enable them to rely on themselves and rebuild their livelihoods, rather than remain dependent on humanitarian assistance. Within the UN Humanitarian Response Plan (HRP), UNDP’s interventions are focused on the rehabilitation of basic and social infrastructures, providing livelihoods support, enhancing economic recovery and social inclusion, and strengthening social cohesion.
Since the onset of the crisis in Syria in 2011, UNDP has responded to the huge needs that emerged by implementing a unique resilience programme to support the Syrian people. UNDP goes beyond humanitarian assistance in the sense that it strengthens the resilience of the Syrian people by enhancing positive coping mechanisms, that enable them to rely on themselves and rebuild their livelihoods, rather than remain dependent on humanitarian assistance. Within the UN Humanitarian Response Plan (HRP), UNDP’s interventions are focused on the rehabilitation of basic and social infrastructures, providing livelihoods support, enhancing economic recovery and social inclusion, and strengthening social cohesion.
Required employees number
1
Posted On
Oct 28, 2019
Expiry Date
Nov 26, 2019
CV Language
English