Job ID
21096
Job Title
Finance assistant
To work for
Confidential
Country
Syria
City
Damascus
Field of Work
Finances/Accountancy
Job Type
Project Based
Military service
Finished or Exempted (For male)
Minimum Education Level
Bachelor/ License Degree
Responsibilities
Under the overall direction of the Economic Development and Livelihood team leader and Disability Inclusion Unit project manager, the admin / finance assistant will be dedicated to this project delivery
and quality.
He / She main responsibility is to ensure the successful achievement of all project activities by performing the following tasks:
- Review workplan, developed by project team, of all activities and develop a comprehensive and detailed list of tasks with clear timeframe.
- Assist in market survey and collection of offers for all procurement process related to project’s activities
- Organize offers and micro-purchases and follow-up on finalizing procurement process on time and arrange for delivery of goods and services according to activities agenda.
- Collect and keep full track record of invoices and receipts and submit to project assistant.
- Ensure logistical arrangement readiness for all training events at all workshop’s venues including seating, training materials, list of attendees, visibility and clear training agenda.
- Manage day-to-day tasks of training events according to training agenda
- Coordinate between projects team and supervisor to handle emerging issues during training and come-out with alternative suggestions for solution, while reporting to supervisor and UNDP about major issues.
- Keep track record of event activities including attendance, complains, problem encountered, results and achievements Monitor all project activities, expenditures and progress towards achieving the project output;
- Develop monitoring and impact indicator for the project success;
- Monitor and evaluate overall progress on achievement of results
- Provide feedback to the Project Manager on project activities;
- Suggest strategies to the Project Management for improving the efficiency and effectiveness of the project by identifying bottlenecks in completing project activities and developing plans to minimize or eliminate such bottlenecks;
- Assist the supervisor in preparing other relevant reports;
- Perform other duties as required;
and quality.
He / She main responsibility is to ensure the successful achievement of all project activities by performing the following tasks:
- Review workplan, developed by project team, of all activities and develop a comprehensive and detailed list of tasks with clear timeframe.
- Assist in market survey and collection of offers for all procurement process related to project’s activities
- Organize offers and micro-purchases and follow-up on finalizing procurement process on time and arrange for delivery of goods and services according to activities agenda.
- Collect and keep full track record of invoices and receipts and submit to project assistant.
- Ensure logistical arrangement readiness for all training events at all workshop’s venues including seating, training materials, list of attendees, visibility and clear training agenda.
- Manage day-to-day tasks of training events according to training agenda
- Coordinate between projects team and supervisor to handle emerging issues during training and come-out with alternative suggestions for solution, while reporting to supervisor and UNDP about major issues.
- Keep track record of event activities including attendance, complains, problem encountered, results and achievements Monitor all project activities, expenditures and progress towards achieving the project output;
- Develop monitoring and impact indicator for the project success;
- Monitor and evaluate overall progress on achievement of results
- Provide feedback to the Project Manager on project activities;
- Suggest strategies to the Project Management for improving the efficiency and effectiveness of the project by identifying bottlenecks in completing project activities and developing plans to minimize or eliminate such bottlenecks;
- Assist the supervisor in preparing other relevant reports;
- Perform other duties as required;
Qualifications
- 2 years of experience in managing relevant projects
- Experience in the usage of computers and office software packages,
- Fluent in Arabic and very good writing, reading and speaking skills in English
- Knowledge of Italian and / or Spanish Language is a strong asset
- Experience in the usage of computers and office software packages,
- Fluent in Arabic and very good writing, reading and speaking skills in English
- Knowledge of Italian and / or Spanish Language is a strong asset
Specific Vacancy Requirements
-Organize and accurately complete multiple tasks by establishing priorities while taking into consideration special assignments, frequent interruptions, deadlines, available resources and multiple reporting relationships;
- Establishes, builds and maintains effective working relationships with staff and clients to facilitate the provision of support Knowledge Management and Learning;
- Excellent communication skills (written and oral): Sensitivity to and responsiveness to all partners, respectful and helpful relations with donors and project staff;
- Self-Management;
- Focuses on result for the client;
- Consistently approaches work with energy and a positive, constructive attitude;
- Demonstrates openness to change and ability to manage complexities;
- Responds positively to critical feedback and differing points of view.
- Establishes, builds and maintains effective working relationships with staff and clients to facilitate the provision of support Knowledge Management and Learning;
- Excellent communication skills (written and oral): Sensitivity to and responsiveness to all partners, respectful and helpful relations with donors and project staff;
- Self-Management;
- Focuses on result for the client;
- Consistently approaches work with energy and a positive, constructive attitude;
- Demonstrates openness to change and ability to manage complexities;
- Responds positively to critical feedback and differing points of view.
Salary and Benefits
Negotiable
About us
Consultancy Company
Required employees number
2
Posted On
Nov 17, 2019
Expiry Date
Dec 17, 2019
Photo
Required
CV Language
English