Job ID

Job Title
Admin and Finance project assistant

To work for



Field of Work
Secretariat - Administrative

Job Type
Project Based

Military service
Finished or Exempted (For male)

Minimum Education Level
Intermediate Institute

1. Manage and coordinate project activities, from substantive, administrative and financial points of view, applying strategic planning and systematic coordination of project activities.
2. Manage day-to-day project implementation and overall coordination with Area manager, and area associate.
3. Ensure supervision of the Project personnel and ensure effective communication.
4. Provide direction and leadership in advocating project objectives and in ensuring that all interested parties are well informed about the project activities and goals.
5. Identify any support and advice required for the management, planning and control of the Project.
6. Ensure timely preparation and compilation of the Project Annual/Quarterly Work Plans and Progress/Final substantial and financial reports and its submission to UNDP CO as appropriate.
7. Prepare monthly reports for the CO on key project activities, issues and required action points. Prepare the project semi annual progress reports (progress against planned activities, update on risks and issues, expenditures), annual review report and final review reports, and submit them to UNDP CO as appropriate.
8. Plan, organize and participate in the transparent tender bidding or request for proposal processes for the selection of implementing partners for sub-projects and ensure the preparation of clear tender bidding evaluation reports.
9. Ensure the quality of outputs and results with optimal monitoring mechanisms; establish effective coordination, monitoring, information sharing and reporting systems.
10. Assist in development of the gender mainstreaming strategy and ensure the mainstreaming of gender into all project activities.
11. Participate in transparent and competitive selection, recruitment, supervision and mentoring of respective project staff. Ensure efficient HR management, conduct regular
performance appraisal exercises for Project staff.
12. Ensure proper professional relationships with relevant partners, community leaders, and relevant developing programmes/projects.
13. Establish and maintain relationships and act as the key focal point with UNDP CO to ensure that all programming, financial and administrative matters related to the Project are transparently, expediently and effectively managed, in line with established UNDP Rules and Regulations.
14. Verify and channel all requests for Project, administrative, logistical and other support and report all incidents related to security and issues of general concern to Area office.
15. Manage the transfer of Project deliverables, documents, files, equipment and materials as per the standards UNDP procedures.
16. Ensure establishment and maintenance of proper electronic and paper filing systems.
17. Perform other duties that may be required by UNDP Programme Officer and Area Management.

- Education: Completion of Intermediate level (preferred Bachelor’s Degree) in Business Management, Accounting or relevant fields.
- Work prioritization and ability to multitask
- Ability to maintain a high level of accuracy, confidentiality concerning financial and employee files
- Excellent interpersonal skills

Specific Vacancy Requirements
- 5 years of relevant work experience
- Managerial experience in the field of development cooperation including in grant management
- Knowledge of the issues in the relevant area

Salary and Benefits

About us
Consultancy Company

Required employees number

Posted On
Nov 26, 2019

Expiry Date
Dec 26, 2019


CV Language

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