Job ID
21655
Job Title
Project Assistant
To work for
Confidential
Country
Syria
City
Damascus
Field of Work
Administrative - R&D | Projects
Job Type
Project Based
Military service
Finished or Exempted (For male)
Minimum Education Level
Bachelor/ License Degree
Responsibilities
Under the overall direction of the NGOs Engagement & Capacity Development Analyst, and the direct supervision of the project coordinator, the admin assistant will be dedicated to this project delivery and quality.
He / She main responsibility is to ensure the successful achievement of all project activities by performing the following tasks:
1- Collect, analyze and present of information for identification of areas for support and project formulation/ implementation.
2- Pro-actively contribute to day-to-day project implementation and ensure conformity to expected results and project work-plans;
3- Provide support to the group of experts in the implementation of their tasks for the achievement of project results (communication, contracts, agenda, visas, hotel reservations, etc.);
4- Maintain records on all project personnel and their respective status (contracts, TORs, time and attendance, deliverables – if appropriate, etc.) in accordance with accepted policies and procedures;
5- Make pertinent logistical arrangements for the prompt and effective implementation of the project’s activities;
6- Assume overall responsibility for administrative matters of a more general nature, such as registry and maintenance of project files and records;
7- Arrange external and internal meetings (including the meetings of the Project Board, Technical level, as well as other relevant meetings etc.).
8- Prepare requests for advance of funds and/or direct payments;
9- Monitor budget expenditures and maintain a proper record of approved project budgets and their revisions;
10- Undertake other financial and administrative tasks on an ad hoc basis.
11- In accordance with the Work Plan arranged for procurement of equipment, supplies and services; Assist in market survey and collection of offers for all procurement process related to project’s activities, organize offers and micro-purchases and follow-up on finalizing procurement process on time and arrange for delivery of goods and services according to activities agenda.
12- and ensure that contractual processes follow the stipulated UNDP procedures;
13- Collect and keep full track record of invoices and receipts.
14- Ensure logistical arrangement readiness for all training events at all workshop’s venues including seating, training materials, list of attendees, visibility and clear training agenda.
15- Perform other duties as required;
He / She main responsibility is to ensure the successful achievement of all project activities by performing the following tasks:
1- Collect, analyze and present of information for identification of areas for support and project formulation/ implementation.
2- Pro-actively contribute to day-to-day project implementation and ensure conformity to expected results and project work-plans;
3- Provide support to the group of experts in the implementation of their tasks for the achievement of project results (communication, contracts, agenda, visas, hotel reservations, etc.);
4- Maintain records on all project personnel and their respective status (contracts, TORs, time and attendance, deliverables – if appropriate, etc.) in accordance with accepted policies and procedures;
5- Make pertinent logistical arrangements for the prompt and effective implementation of the project’s activities;
6- Assume overall responsibility for administrative matters of a more general nature, such as registry and maintenance of project files and records;
7- Arrange external and internal meetings (including the meetings of the Project Board, Technical level, as well as other relevant meetings etc.).
8- Prepare requests for advance of funds and/or direct payments;
9- Monitor budget expenditures and maintain a proper record of approved project budgets and their revisions;
10- Undertake other financial and administrative tasks on an ad hoc basis.
11- In accordance with the Work Plan arranged for procurement of equipment, supplies and services; Assist in market survey and collection of offers for all procurement process related to project’s activities, organize offers and micro-purchases and follow-up on finalizing procurement process on time and arrange for delivery of goods and services according to activities agenda.
12- and ensure that contractual processes follow the stipulated UNDP procedures;
13- Collect and keep full track record of invoices and receipts.
14- Ensure logistical arrangement readiness for all training events at all workshop’s venues including seating, training materials, list of attendees, visibility and clear training agenda.
15- Perform other duties as required;
Qualifications
· Bachelor’s degree is required
· At least 2 years of relevant experience in administrative tasks
· At least 2 years of relevant experience in administrative tasks
Specific Vacancy Requirements
Job Knowledge and Expertise:
· Strong analytical skills;
· Advanced writing skills,
· Progressive knowledge of Training Programe strategic planning at local and higher levels and the related methodologies;
· Strong facilitation and coordination skills;
· Substantive knowledge Sustainable development and local communities; Initiative and sound judgment.
· Strong analytical skills;
· Advanced writing skills,
· Progressive knowledge of Training Programe strategic planning at local and higher levels and the related methodologies;
· Strong facilitation and coordination skills;
· Substantive knowledge Sustainable development and local communities; Initiative and sound judgment.
Salary and Benefits
Negotiable
About us
Consultancy Company
Required employees number
1
Posted On
Jan 04, 2020
Expiry Date
Feb 02, 2020
Photo
Required
CV Language
English