21704
Procurement Assistant
Confidential
Syria
Hassakeh
Procurement/Logistics/Delivery
Project Based
Finished or Exempted (For male)
Intermediate Institute
The Procurement Assistant will be recruited, through a third-party contract, to support the implementation of UNDP activities on Social Cohesion and Local Development in the field.
- Ensure that logistical and procurement functions are carried out within the specified time frame.
- Organizing the logistics and purchasing plan on a daily / weekly / monthly basis in coordination with the project manager.
- Ensure that the delivered material meets the required specifications.
- Evaluate the logistics and procurement needs of the project and supervise the validity of its implementation.
- Adhere to the specific purchasing guidelines (Rules and regulations) set by UNDP
- Keep the purchasing files and be ready for financial auditing.
- Ensure that all contracts delivered to suppliers comply with the procedures of UNDP.
- Ensure that the procurement files are complete, valid and include the relevant signatures before being forwarded to the Finance Section for paying.
- Maintain electronic and paper copies of all logistics and purchasing contracts (supply, delivery invoices).
- Prepare invitations for tenders to attend meetings with project management when necessary.
- Organizing and supervision of all project logistics.
- Follow-up all administrative matters for the office building of invoices and supplies.
- Ensure that logistical and procurement functions are carried out within the specified time frame.
- Organizing the logistics and purchasing plan on a daily / weekly / monthly basis in coordination with the project manager.
- Ensure that the delivered material meets the required specifications.
- Evaluate the logistics and procurement needs of the project and supervise the validity of its implementation.
- Adhere to the specific purchasing guidelines (Rules and regulations) set by UNDP
- Keep the purchasing files and be ready for financial auditing.
- Ensure that all contracts delivered to suppliers comply with the procedures of UNDP.
- Ensure that the procurement files are complete, valid and include the relevant signatures before being forwarded to the Finance Section for paying.
- Maintain electronic and paper copies of all logistics and purchasing contracts (supply, delivery invoices).
- Prepare invitations for tenders to attend meetings with project management when necessary.
- Organizing and supervision of all project logistics.
- Follow-up all administrative matters for the office building of invoices and supplies.
- At least two years of similar work experience
- It is preferred to have experience working in non-governmental organizations
- Ability to work independently with a minimum level of supervision and the ability to work under pressure
- Must be able to maintain the highest confidentiality for work-related information and data
- It is preferred to have experience working in non-governmental organizations
- Ability to work independently with a minimum level of supervision and the ability to work under pressure
- Must be able to maintain the highest confidentiality for work-related information and data
- Administrative institute (management or commercial) at minimum.
- Able to communicate very well in Arabic and writing.
- Able to communicate very well in Arabic and writing.
Negotiable
Consultancy Company
1
Jan 09, 2020
Feb 08, 2020
Required
English