Job ID
21998
Job Title
HR Officer
To work for
Oxfam Syria
Country
Syria
City
Aleppo
Job Type
Full time
Military service
Finished or Exempted (For male)
Minimum Education Level
Bachelor/ License Degree
Responsibilities
• Support in identifying personnel needs within Oxfam’s operation including Consultants and Volunteers
• Screen CVs select potential candidates and provide long list of candidates to respective hiring manager in a timely manner, in coordination with HR Recruitment Officer.
• Support hiring manager in developing technical assessments, interview questions and ratings
• Administer all the interviewing process, from scheduling, technical testing, arranging for panel committee, as well as sitting on the committee itself
• Ensure all necessary supporting recruitment forms are distributed and completed in line with recruitment policy
• Update candidates at all times on the interview process and ensure that rejection e-mails are sent accordingly
• Ensure all new staff are given a proper induction and that the induction pack is available, maintained and updated, and support on the development of Induction programmes
• Assist in the management of the HR and Admin Folders in the ‘O’ Drive, by conducting regular review of the drive to ensure that all information and forms are up to date and shared information are accurate and stored in a proper manner, e.g. contracts, leave balance report, sickness and medical reports
• Follow up the Hub team (Staff, site engineers and volunteers) monthly attendance sheets for the Area Manager approval and send them to the Finance Department in the Head Office.
• Hold HR inductions for all new comers and ensure that their integration into their new roles are smooth
• Support and prepare contracts when volunteers, site engineers and focal points are needed, and ensure all required documents are available and updated within related files.
• Prepare relevant reports as required
• Monitor and support the implementation of related HR and Administrative policies and procedures and report any anomalies
• Support the team on interpretation of the Oxfam Staff handbook and Oxfam HR and Administrative policies and practices and support in any necessary review process
• Coordinate the collection of absence, leave statistic, sickness reports, new/end of contract statistics and information in order to ensure that staff files are up to date.
• Track and monitor expiry dates of contracts and report to Aleppo Area Manager and HR manager for follow up actions with the respective line managers
• Assist with medical reconciliation
• Ensure that all HR documentation kept in personal files (paper and electronic) is maintained and archived in a consistent manner in line with minimum standards and data protection regulations. Follow up and inform relevant stakeholders on missing information and/or incomplete staff files.
• Support programme needs as arising with photocopying, faxing, and translation.
• Maintain contact lists for both external and internal contacts (Staff, INGO, Government contacts) and circulate to Syria Staff and Oxford teams as required.
• Supervise, manage and organize cleaners and ensure that pantries are fully stocked at all times.
• Ensure appropriate administration and conference facilities, and efficient organization of meetings, training and workshops in Syria when required.
• Provide records of meetings and follow up plan of action.
• Support all hotel and accommodation arrangements for Oxfam staff and visitors.
• Support on travel arrangements for travelling staff and visitors.
• Carry out store management for office stationery by making requisitions; set up procedure for identifying needs for stationery & store/distribute stationery according departmental procedures.
• Provide effective and efficient administrative support to all members of staff (Sim cards, ID, Business Cards)
• Ensure implementation of Oxfam’s Gender, Diversity and Equal Opportunities Policies; contribute to the development and sustenance of an organizational environment, which is gender sensitive and ethnic sensitive.
• Support in the drawing up of letters in coordination with Senior Admin Officer - HO.
• Support in any other HR and administrative work needed within the HR and Administration Departments.
• Screen CVs select potential candidates and provide long list of candidates to respective hiring manager in a timely manner, in coordination with HR Recruitment Officer.
• Support hiring manager in developing technical assessments, interview questions and ratings
• Administer all the interviewing process, from scheduling, technical testing, arranging for panel committee, as well as sitting on the committee itself
• Ensure all necessary supporting recruitment forms are distributed and completed in line with recruitment policy
• Update candidates at all times on the interview process and ensure that rejection e-mails are sent accordingly
• Ensure all new staff are given a proper induction and that the induction pack is available, maintained and updated, and support on the development of Induction programmes
• Assist in the management of the HR and Admin Folders in the ‘O’ Drive, by conducting regular review of the drive to ensure that all information and forms are up to date and shared information are accurate and stored in a proper manner, e.g. contracts, leave balance report, sickness and medical reports
• Follow up the Hub team (Staff, site engineers and volunteers) monthly attendance sheets for the Area Manager approval and send them to the Finance Department in the Head Office.
• Hold HR inductions for all new comers and ensure that their integration into their new roles are smooth
• Support and prepare contracts when volunteers, site engineers and focal points are needed, and ensure all required documents are available and updated within related files.
• Prepare relevant reports as required
• Monitor and support the implementation of related HR and Administrative policies and procedures and report any anomalies
• Support the team on interpretation of the Oxfam Staff handbook and Oxfam HR and Administrative policies and practices and support in any necessary review process
• Coordinate the collection of absence, leave statistic, sickness reports, new/end of contract statistics and information in order to ensure that staff files are up to date.
• Track and monitor expiry dates of contracts and report to Aleppo Area Manager and HR manager for follow up actions with the respective line managers
• Assist with medical reconciliation
• Ensure that all HR documentation kept in personal files (paper and electronic) is maintained and archived in a consistent manner in line with minimum standards and data protection regulations. Follow up and inform relevant stakeholders on missing information and/or incomplete staff files.
• Support programme needs as arising with photocopying, faxing, and translation.
• Maintain contact lists for both external and internal contacts (Staff, INGO, Government contacts) and circulate to Syria Staff and Oxford teams as required.
• Supervise, manage and organize cleaners and ensure that pantries are fully stocked at all times.
• Ensure appropriate administration and conference facilities, and efficient organization of meetings, training and workshops in Syria when required.
• Provide records of meetings and follow up plan of action.
• Support all hotel and accommodation arrangements for Oxfam staff and visitors.
• Support on travel arrangements for travelling staff and visitors.
• Carry out store management for office stationery by making requisitions; set up procedure for identifying needs for stationery & store/distribute stationery according departmental procedures.
• Provide effective and efficient administrative support to all members of staff (Sim cards, ID, Business Cards)
• Ensure implementation of Oxfam’s Gender, Diversity and Equal Opportunities Policies; contribute to the development and sustenance of an organizational environment, which is gender sensitive and ethnic sensitive.
• Support in the drawing up of letters in coordination with Senior Admin Officer - HO.
• Support in any other HR and administrative work needed within the HR and Administration Departments.
Qualifications
Proven generalist HR experience, particularly leading on recruitment.
• A passion for recruiting and hiring great people is a must
• Proactively shares own know-how with other colleagues
• Ensures confidentiality and practices HR to the highest ethical standards
• Very good networking skills
• Maintains effective working relationships with colleagues
• Listens, questions and communicates in an influential and engaging way
• Delivers outputs on time and to the agreed standard
• Demonstrates a proven track record for customer service, and delivery in a timely manner
• Good interpersonal skills and demonstrable ability to work as a member of a diverse team.
• Ability to gather and analyse critical information for reporting and designing systems.
• Has initiative, patience, tact and able to work and make decisions with minimum supervision
• Overcomes challenges, despite hurdles, and resolves challenges consistent with Oxfam's values and ways of working.
• Detail oriented and good record keeper
• Excellent organisational skills including accuracy, consistency, attention to detail, Creative thinking
and able to prioritise accordingly
• Reinforces Oxfam values and desired behaviours through example
• Gender and cultural sensitivity and commitment and understanding of the values of Oxfam and the principles of equal opportunity.
• Skills in computer applications (MS office/HRMIS)
• Able to work under pressure
• Good written and spoken English and Arabic is essential
• A passion for recruiting and hiring great people is a must
• Proactively shares own know-how with other colleagues
• Ensures confidentiality and practices HR to the highest ethical standards
• Very good networking skills
• Maintains effective working relationships with colleagues
• Listens, questions and communicates in an influential and engaging way
• Delivers outputs on time and to the agreed standard
• Demonstrates a proven track record for customer service, and delivery in a timely manner
• Good interpersonal skills and demonstrable ability to work as a member of a diverse team.
• Ability to gather and analyse critical information for reporting and designing systems.
• Has initiative, patience, tact and able to work and make decisions with minimum supervision
• Overcomes challenges, despite hurdles, and resolves challenges consistent with Oxfam's values and ways of working.
• Detail oriented and good record keeper
• Excellent organisational skills including accuracy, consistency, attention to detail, Creative thinking
and able to prioritise accordingly
• Reinforces Oxfam values and desired behaviours through example
• Gender and cultural sensitivity and commitment and understanding of the values of Oxfam and the principles of equal opportunity.
• Skills in computer applications (MS office/HRMIS)
• Able to work under pressure
• Good written and spoken English and Arabic is essential
Specific Vacancy Requirements
Oxfam is committed to safeguarding and promoting the welfare of children, young people and adults and expects all staff and volunteers to share this commitment through our code of conduct. We will do everything possible to ensure that only those that are suitable to work within our values are recruited to work for us.
We are committed to ensuring diversity and gender equality within our organization and encourage applicants from diverse backgrounds to apply specially female candidates.
We are committed to ensuring diversity and gender equality within our organization and encourage applicants from diverse backgrounds to apply specially female candidates.
Salary and Benefits
As per Oxfam Pay Scale
About us
Oxfam is an international confederation of 17 organizations networked together in more than 90 countries, as part of a global movement for change, to build a future free from the injustice of poverty.
In Syria :
While Oxfam has been present in the region since 1970, it began operating in Syria through its Damascus based presence in July 2013. Since then, Oxfam has been responding to both the urgent WASH needs for vulnerable people, and has been working on the rehabilitation of water systems in order to provide durable, more sustainable solutions to the affected populations. Interventions implemented under Oxfam's WASH Programme include: Provision of Acute Emergency Life-Saving WASH Services, Rehabilitation of Water Systems, Hygiene Promotion and Water Conservation, Capacity Building and Training, and Improved Emergency WASH Coordination. To date, Oxfam has been worked in 10 governorates, seeking out to over 2.5 million beneficiaries.
In Syria :
While Oxfam has been present in the region since 1970, it began operating in Syria through its Damascus based presence in July 2013. Since then, Oxfam has been responding to both the urgent WASH needs for vulnerable people, and has been working on the rehabilitation of water systems in order to provide durable, more sustainable solutions to the affected populations. Interventions implemented under Oxfam's WASH Programme include: Provision of Acute Emergency Life-Saving WASH Services, Rehabilitation of Water Systems, Hygiene Promotion and Water Conservation, Capacity Building and Training, and Improved Emergency WASH Coordination. To date, Oxfam has been worked in 10 governorates, seeking out to over 2.5 million beneficiaries.
Required employees number
1
Posted On
Feb 03, 2020
Expiry Date
Feb 27, 2020
Photo
Required
CV Language
English