Job ID
22581
Job Title
Logistics Assistant
To work for
MEDAIR
Country
Syria
City
Damascus
Job Type
Full time
Military service
Finished or Exempted (For male)
Minimum Education Level
Intermediate Institute
Responsibilities
1- Logistics:
• Support logistical activities such as procurement, supply chain, stock management, warehousing, transport, facilities, communication (e.g. mobile phones, laptops, printers, scanners, etc.)
• Participate in local market surveys conducted by logistics teams
• Liaise and coordinate with Medair suppliers such as transport companies, car rental agencies, insurance providers, and others, to collect the required information and to ensure proper and smooth work operations and timely payments.
• Participate in uploading and downloading Medair shipments for projects’ activities
• Assist with filing systems for logistics team, and with photocopying, scanning, and archiving of documents, in accordance with Box regulations, Medair policies, and donor requirements, including follow up with other departments and with logistics team in other bases to collect the required information and reports or any missing documents.
• Carry out frequent and thorough checks on the quality of equipment and supplies, ensuring that items are received and maintained in a good condition and that Medair is receiving ‘value for money’ on items purchased.
• Vehicle Control: monitoring MEDAIR fleet affairs, including but not limited to: monitoring vehicles consumption, maintenance plan provided by car Rental Company, renewing car rental contacts.
• Security: General awareness of security procedures and guidelines in place; abide by them and report any security-related incidents or risks/threats to the main Security Focal Point (SFP).
• Any other related duties as assigned by the line manager
2- Administration:
• Ensure a clear and transparent paper trail is in place for all logistical transactions, that records are kept in an orderly and timely fashion and that the filing (archive) system is in line with Medair and donor requirements
• Contribute, as required by Logs manager, to the accurate and timely reporting of activities e.g. through weekly and monthly reports
• Follow-up with other departments for any missing documents.
3- Communication:
• Maintain a transparent, honest and supportive communication structure with colleagues to ensure they are kept informed of applicable logistical activities and requirements
• Develop and maintain positive relationships with suppliers, other NGOs and any other stakeholders, representing Medair and ensuring good co-operation and partnerships.
• Ensure colleagues are informed of the required logistical procedures, and be available to answer any logistical related questions and to provide coaching and guidance as necessary
• Support logistical activities such as procurement, supply chain, stock management, warehousing, transport, facilities, communication (e.g. mobile phones, laptops, printers, scanners, etc.)
• Participate in local market surveys conducted by logistics teams
• Liaise and coordinate with Medair suppliers such as transport companies, car rental agencies, insurance providers, and others, to collect the required information and to ensure proper and smooth work operations and timely payments.
• Participate in uploading and downloading Medair shipments for projects’ activities
• Assist with filing systems for logistics team, and with photocopying, scanning, and archiving of documents, in accordance with Box regulations, Medair policies, and donor requirements, including follow up with other departments and with logistics team in other bases to collect the required information and reports or any missing documents.
• Carry out frequent and thorough checks on the quality of equipment and supplies, ensuring that items are received and maintained in a good condition and that Medair is receiving ‘value for money’ on items purchased.
• Vehicle Control: monitoring MEDAIR fleet affairs, including but not limited to: monitoring vehicles consumption, maintenance plan provided by car Rental Company, renewing car rental contacts.
• Security: General awareness of security procedures and guidelines in place; abide by them and report any security-related incidents or risks/threats to the main Security Focal Point (SFP).
• Any other related duties as assigned by the line manager
2- Administration:
• Ensure a clear and transparent paper trail is in place for all logistical transactions, that records are kept in an orderly and timely fashion and that the filing (archive) system is in line with Medair and donor requirements
• Contribute, as required by Logs manager, to the accurate and timely reporting of activities e.g. through weekly and monthly reports
• Follow-up with other departments for any missing documents.
3- Communication:
• Maintain a transparent, honest and supportive communication structure with colleagues to ensure they are kept informed of applicable logistical activities and requirements
• Develop and maintain positive relationships with suppliers, other NGOs and any other stakeholders, representing Medair and ensuring good co-operation and partnerships.
• Ensure colleagues are informed of the required logistical procedures, and be available to answer any logistical related questions and to provide coaching and guidance as necessary
Qualifications
1. Essential:
• Completion of tertiary education in logistics, supply chain, management, administration.
• Valid Driver’s licence with clean record
• Contextual awareness of locations
• 5 years’ Work experience in logistics
• Good Arabic and English (spoken and written) At least grade 4 ALTC
• Computer literate with good working knowledge of Microsoft Excel, Word and Outlook
2. Desirable:
• University degree in logistics, supply chain, management, administration.
• Previous NGO experience.
• ICDL certificate or higher certificates are preferred.
• Completion of tertiary education in logistics, supply chain, management, administration.
• Valid Driver’s licence with clean record
• Contextual awareness of locations
• 5 years’ Work experience in logistics
• Good Arabic and English (spoken and written) At least grade 4 ALTC
• Computer literate with good working knowledge of Microsoft Excel, Word and Outlook
2. Desirable:
• University degree in logistics, supply chain, management, administration.
• Previous NGO experience.
• ICDL certificate or higher certificates are preferred.
Specific Vacancy Requirements
Interested? Then apply for this position
All applicants should send a cover letter and an updated CV no longer than four pages, both in the same language as the vacancy note. Your CV should also include contact details of three professional referees.
Cover letter should briefly summarizes how do you fit the Logistics / Supply Chain / Driving, and the functional expertise you bring to the role.
Professional references will be checked before offering this position to the successful candidate.
The successful candidate must be legally allowed to Work in Syria, need to be holder of fully valid passport for travel to Lebanon/Jordan for training.
This is a position based in Damascus/Country Office with periodic field visits (subject to staff safety procedures and movement approvals). Project locations currently include Rural Damascus, Homs,Der Ez-Zor, and Aleppo Governorates.
Working week is usually 5 days per week, Sunday to Thursday 8:30 - 16:30.
This position requires flexibility at times. Travel might be required to Lebanon/Jordan/Switzerland for training or meetings.
Planned start date: As Soon As Possible
Medair may close the announcement before expiry date if suitable number of candidates are reached.
Application will close once suitable candidate is identified.
All applicants should send a cover letter and an updated CV no longer than four pages, both in the same language as the vacancy note. Your CV should also include contact details of three professional referees.
Cover letter should briefly summarizes how do you fit the Logistics / Supply Chain / Driving, and the functional expertise you bring to the role.
Professional references will be checked before offering this position to the successful candidate.
The successful candidate must be legally allowed to Work in Syria, need to be holder of fully valid passport for travel to Lebanon/Jordan for training.
This is a position based in Damascus/Country Office with periodic field visits (subject to staff safety procedures and movement approvals). Project locations currently include Rural Damascus, Homs,Der Ez-Zor, and Aleppo Governorates.
Working week is usually 5 days per week, Sunday to Thursday 8:30 - 16:30.
This position requires flexibility at times. Travel might be required to Lebanon/Jordan/Switzerland for training or meetings.
Planned start date: As Soon As Possible
Medair may close the announcement before expiry date if suitable number of candidates are reached.
Application will close once suitable candidate is identified.
Salary and Benefits
We offer an interesting job with Medair and competitive remuneration. We will offer the successful applicant athree months contract on current projects inclusive of 3 months' probation period, renewable dependent on both performance and funding for subsequent projects. .
You must be available to start work As Soon As Possible. Candidate should be willing and able to work in Damascus, Rural Damascus, Homs, Der Ez-zor and Aleppo and undertake field visits to other governorates (subject to movement approval)
You must be available to start work As Soon As Possible. Candidate should be willing and able to work in Damascus, Rural Damascus, Homs, Der Ez-zor and Aleppo and undertake field visits to other governorates (subject to movement approval)
About us
Medair is a humanitarian, non-governmental, non-profit organization with headquarters in Switzerland, founded in 1989 and currently working in 14 countries throughout the world.
We bring relief and recovery to people who are suffering in remote and devastated communities around the world. Medair helps communities to survive crisis, recover with dignity, and develop skills to build a better future in core areas Health and Nutrition, WASH (Water, Sanitation, Hygiene), Shelter/Infrastructure.
We bring relief and recovery to people who are suffering in remote and devastated communities around the world. Medair helps communities to survive crisis, recover with dignity, and develop skills to build a better future in core areas Health and Nutrition, WASH (Water, Sanitation, Hygiene), Shelter/Infrastructure.
Required employees number
1
Posted On
Mar 23, 2020
Expiry Date
Apr 21, 2020
Photo
Required
CV Language
English