Job ID
22944
Job Title
Logistic Assistant
To work for
MEDAIR
Country
Syria
City
Aleppo
Field of Work
Procurement/Logistics/Delivery
Job Type
Full time
Military service
Finished or Exempted (For male)
Minimum Education Level
Bachelor/ License Degree
Responsibilities
Logistics :
• Carry out day-to-day logistical functions of the programme including, but not limited to: supporting logistical activities such as procurement, supply chain, stock management, warehousing, transport, facilities, communication and IT(e.g. mobile phones, laptops, printers, scanners, etc.), maintenance and asset tracking.
• Liaising with the area manager to provide effective logistical support to the projects and the field teams
• Ensure all activities are carried out in line with Medair guidelines and procedures and according to any donor requirements
• Carry out frequent and thorough checks on the quality of equipment and supplies, ensuring that items are maintained in a good condition and that Medair is receiving ‘value for money’ on items purchased.
• Work with relevant team members and field management, within the context of the local environment, to ensure the security of the Medair base(s) and of all Medair property and equipment.
• Vehicle Control: Responsibility for driving, with ultimate care and security. Driving will include but is not limited to, Medair employees to meetings and field sites etc. and transporting project or base related supplies to required locations
• Security: General awareness of security procedures and guidelines in place; abide by them and report any security-related incidents or risks/threats to the main Security Focal Point (SFP)
Administration
• Ensure a clear and transparent paper trail is in place for all logistical transactions, that records are kept in an orderly and timely fashion and that the filing (archive) system is in line with Medair and donor requirements
• Contribute, as required by Area Manager and Damascus team, to the accurate and timely reporting of activities e.g. through weekly and monthly reports
• Follow-up with other departments for any missing documents.
Communication
• Maintain a transparent, honest and supportive communication structure with colleagues to ensure they are kept informed of applicable logistical activities and requirements
• Develop and maintain positive relationships with suppliers, other NGOs and any other stakeholders, representing Medair and ensuring good co-operation and partnerships
• Ensure colleagues are informed of the required logistical procedures, and be available to answer any logistical related questions and to provide coaching and guidance as necessary.
• Carry out day-to-day logistical functions of the programme including, but not limited to: supporting logistical activities such as procurement, supply chain, stock management, warehousing, transport, facilities, communication and IT(e.g. mobile phones, laptops, printers, scanners, etc.), maintenance and asset tracking.
• Liaising with the area manager to provide effective logistical support to the projects and the field teams
• Ensure all activities are carried out in line with Medair guidelines and procedures and according to any donor requirements
• Carry out frequent and thorough checks on the quality of equipment and supplies, ensuring that items are maintained in a good condition and that Medair is receiving ‘value for money’ on items purchased.
• Work with relevant team members and field management, within the context of the local environment, to ensure the security of the Medair base(s) and of all Medair property and equipment.
• Vehicle Control: Responsibility for driving, with ultimate care and security. Driving will include but is not limited to, Medair employees to meetings and field sites etc. and transporting project or base related supplies to required locations
• Security: General awareness of security procedures and guidelines in place; abide by them and report any security-related incidents or risks/threats to the main Security Focal Point (SFP)
Administration
• Ensure a clear and transparent paper trail is in place for all logistical transactions, that records are kept in an orderly and timely fashion and that the filing (archive) system is in line with Medair and donor requirements
• Contribute, as required by Area Manager and Damascus team, to the accurate and timely reporting of activities e.g. through weekly and monthly reports
• Follow-up with other departments for any missing documents.
Communication
• Maintain a transparent, honest and supportive communication structure with colleagues to ensure they are kept informed of applicable logistical activities and requirements
• Develop and maintain positive relationships with suppliers, other NGOs and any other stakeholders, representing Medair and ensuring good co-operation and partnerships
• Ensure colleagues are informed of the required logistical procedures, and be available to answer any logistical related questions and to provide coaching and guidance as necessary.
Qualifications
1- Essential:
• Intermediate Certificate in relevant subject or equivalent professional /technical qualification
Valid Driver licence with clean record
Contextual awareness of locations
• 4 years Work experience in logistics.
• Good Arabic and English (spoken and written).
• Computer literate with good working knowledge of Microsoft Excel, Word and Outlook.
2- Desirable:
• University degree in logistics, supply chain, management or administration,Basic mechanic training/knowledge.
• Previous NGO experience.
• Experience of stock management systems
• Intermediate Certificate in relevant subject or equivalent professional /technical qualification
Valid Driver licence with clean record
Contextual awareness of locations
• 4 years Work experience in logistics.
• Good Arabic and English (spoken and written).
• Computer literate with good working knowledge of Microsoft Excel, Word and Outlook.
2- Desirable:
• University degree in logistics, supply chain, management or administration,Basic mechanic training/knowledge.
• Previous NGO experience.
• Experience of stock management systems
Specific Vacancy Requirements
All applicants should send a cover letter and an updated CV no longer than four pages, both in the same language as the vacancy note. Your CV should also include contact details of three professional referees.
Cover letter should briefly summarizes how do you fit the Logistics / Supply Chain / Driving , and the functional expertise you bring to the role.
Professional references will be checked before offering this position to the successful candidate.
The successful candidate must be legally allowed to Work in Syria, need to be holder of fully valid passport for travel to Lebanon/Jordan for training.
This is a position based in Aleppo with periodic field visits (subject to staff safety procedures and movement approvals). Project locations currently include Rural Aleppo Damascus, Hama Homs,Der Ez-Zor, Governorates Raqaa, Idlep (subject to staff safety procedures and movement approvals).
Working week is usually 5 days per week, Sunday to Thursday 8:30 - 16:30.
This position requires flexibility at times. Travel might be required to Lebanon/Jordan/Switzerland for training or meetings.
Planned start date: ASAP
Medair may close the announcement before expiry date if suitable number of candidates are reached.
Application will close once suitable candidate is identified
Cover letter should briefly summarizes how do you fit the Logistics / Supply Chain / Driving , and the functional expertise you bring to the role.
Professional references will be checked before offering this position to the successful candidate.
The successful candidate must be legally allowed to Work in Syria, need to be holder of fully valid passport for travel to Lebanon/Jordan for training.
This is a position based in Aleppo with periodic field visits (subject to staff safety procedures and movement approvals). Project locations currently include Rural Aleppo Damascus, Hama Homs,Der Ez-Zor, Governorates Raqaa, Idlep (subject to staff safety procedures and movement approvals).
Working week is usually 5 days per week, Sunday to Thursday 8:30 - 16:30.
This position requires flexibility at times. Travel might be required to Lebanon/Jordan/Switzerland for training or meetings.
Planned start date: ASAP
Medair may close the announcement before expiry date if suitable number of candidates are reached.
Application will close once suitable candidate is identified
Salary and Benefits
We offer an interesting job with Medair and competitive remuneration. We will offer the successful applicant a six months contract on current projects inclusive of 3 months' probation period, renewable dependent on both performance and funding for subsequent projects. .
You must be available to start work As Soon As Possible. Candidate should be willing and able to work in Aleppo, Rural Aleppo, Daamascus, Homs,Der Ez-Zor and Hama and undertake field visits to other governorates (subject to movement approval).
You must be available to start work As Soon As Possible. Candidate should be willing and able to work in Aleppo, Rural Aleppo, Daamascus, Homs,Der Ez-Zor and Hama and undertake field visits to other governorates (subject to movement approval).
About us
Medair is a humanitarian, non-governmental, non-profit organization with headquarters in Switzerland, founded in 1989 and currently working in 14 countries throughout the world.
We bring relief and recovery to people who are suffering in remote and devastated communities around the world. Medair helps communities to survive crisis, recover with dignity, and develop skills to build a better future in core areas Health and Nutrition, WASH (Water, Sanitation, Hygiene), Shelter/Infrastructure.
We bring relief and recovery to people who are suffering in remote and devastated communities around the world. Medair helps communities to survive crisis, recover with dignity, and develop skills to build a better future in core areas Health and Nutrition, WASH (Water, Sanitation, Hygiene), Shelter/Infrastructure.
Required employees number
1
Posted On
May 14, 2020
Expiry Date
Jun 13, 2020
Photo
Required
CV Language
English