Job ID
22991
Job Title
Project Admin / Finance assistant
To work for
Confidential
Country
Syria
City
Damascus
Field of Work
Finances/Accountancy - Administrative - R&D | Projects
Job Type
Project Based
Military service
Finished or Exempted (For male)
Minimum Education Level
Bachelor/ License Degree
Responsibilities
Background:
The project aims to empower students with hearing disabilities at the University of Damascus, the Faculty of Arts / Department of Libraries and the Faculty of Education / Department of Special Education, to be able to follow their university educational achievement effectively and on an equal basis with their peers without disabilities, in addition to enhancing the inclusion of persons with hearing disabilities within university life.
The project will target the students at the first year of the above mentioned two departments (16 students with hearing disabilities including 10 females).
To achieve these goals, the project will implement the following activities:
1. Real time sign language translation services during all lectures: beside providing an accessible learning opportunity this way will encourage PWDs to physically attend campus and lectures and actively participate in university life, which is thought to enhance their mental health, self-esteem and confident.
2. Video recording of the sign language translated lectures and distribution of digital files to the beneficiaries to be their digital library for home study and also works as study materials for prospective students.
3. Organizing seminars and study groups to enhance the understanding of the lectures and lighting on some areas that are difficult to capture through sign language. These seminars will be attended by peer students without hearing disabilities who will be encouraged to volunteer to support. Engagement of volunteers will be incentivized by free subscription in ICDL and English courses.
4. Raising the competence and skills of persons with hearing disabilities, especially in the field of computers skills and Arabic language through specialized courses provided for free.
5. Raise the awareness of persons without disabilities in the field of sign language to enhance integration and mobilize them in project activities through free-of charge sign language courses.
6. Raise the awareness around disability inclusion in general and hearing disabilities in particular within university campus through dissemination of awareness raising materials (Leaflets, Brochures, Wallpapers, guidelines) that help the integration of persons with hearing disabilities in the different aspects of university campus life (administration and registry, library, cafeteria, students union, clubs, etc.…)
Functions / Key Results Expected:
The admin will support PWDs projects in its duration with focusing on the above project.
Under the overall direction of the Economic Development and Livelihood team leader and Disability Inclusion Unit project manager, and the supervision of the assigned project manager, the Project Admin / Finance assistant will be responsible to ensure the successful achievement of all project activities by performing the following tasks
- Review workplan, developed by project team, of all activities and develop a comprehensive and detailed list of tasks with clear timeframe.
- Assist in market survey and collection of offers for all procurement process related to project’s activities
- Organize offers and micro-purchases and follow-up on finalizing procurement process on time and arrange for delivery of goods and services according to activities agenda.
- Collect and keep full track record of invoices and receipts and submit to project assistant.
- Ensure logistical arrangement readiness for all training events at all workshop’s venues including seating, training materials, list of attendees, visibility and clear training agenda.
- Manage day-to-day tasks of training events according to training agenda
- Coordinate between projects team and supervisor to handle emerging issues during training and come-out with alternative suggestions for solution, while reporting to supervisor and UNDP about major issues.
- Keep track record of event activities including attendance, complains, problem encountered, results and achievements Monitor all project activities, expenditures and progress towards achieving the project output;
- Develop monitoring and impact indicator for the project success;
- Monitor and evaluate overall progress on achievement of results
- Provide feedback to the Project Manager on project activities;
- Suggest strategies to the Project Management for improving the efficiency and effectiveness of the project by identifying bottlenecks in completing project activities and developing plans to minimize or eliminate such bottlenecks;
- Assist the supervisor in preparing other relevant reports;
- Provide translation and interpreting services
- Support in communication and public relation
- Perform other duties as required;
The project aims to empower students with hearing disabilities at the University of Damascus, the Faculty of Arts / Department of Libraries and the Faculty of Education / Department of Special Education, to be able to follow their university educational achievement effectively and on an equal basis with their peers without disabilities, in addition to enhancing the inclusion of persons with hearing disabilities within university life.
The project will target the students at the first year of the above mentioned two departments (16 students with hearing disabilities including 10 females).
To achieve these goals, the project will implement the following activities:
1. Real time sign language translation services during all lectures: beside providing an accessible learning opportunity this way will encourage PWDs to physically attend campus and lectures and actively participate in university life, which is thought to enhance their mental health, self-esteem and confident.
2. Video recording of the sign language translated lectures and distribution of digital files to the beneficiaries to be their digital library for home study and also works as study materials for prospective students.
3. Organizing seminars and study groups to enhance the understanding of the lectures and lighting on some areas that are difficult to capture through sign language. These seminars will be attended by peer students without hearing disabilities who will be encouraged to volunteer to support. Engagement of volunteers will be incentivized by free subscription in ICDL and English courses.
4. Raising the competence and skills of persons with hearing disabilities, especially in the field of computers skills and Arabic language through specialized courses provided for free.
5. Raise the awareness of persons without disabilities in the field of sign language to enhance integration and mobilize them in project activities through free-of charge sign language courses.
6. Raise the awareness around disability inclusion in general and hearing disabilities in particular within university campus through dissemination of awareness raising materials (Leaflets, Brochures, Wallpapers, guidelines) that help the integration of persons with hearing disabilities in the different aspects of university campus life (administration and registry, library, cafeteria, students union, clubs, etc.…)
Functions / Key Results Expected:
The admin will support PWDs projects in its duration with focusing on the above project.
Under the overall direction of the Economic Development and Livelihood team leader and Disability Inclusion Unit project manager, and the supervision of the assigned project manager, the Project Admin / Finance assistant will be responsible to ensure the successful achievement of all project activities by performing the following tasks
- Review workplan, developed by project team, of all activities and develop a comprehensive and detailed list of tasks with clear timeframe.
- Assist in market survey and collection of offers for all procurement process related to project’s activities
- Organize offers and micro-purchases and follow-up on finalizing procurement process on time and arrange for delivery of goods and services according to activities agenda.
- Collect and keep full track record of invoices and receipts and submit to project assistant.
- Ensure logistical arrangement readiness for all training events at all workshop’s venues including seating, training materials, list of attendees, visibility and clear training agenda.
- Manage day-to-day tasks of training events according to training agenda
- Coordinate between projects team and supervisor to handle emerging issues during training and come-out with alternative suggestions for solution, while reporting to supervisor and UNDP about major issues.
- Keep track record of event activities including attendance, complains, problem encountered, results and achievements Monitor all project activities, expenditures and progress towards achieving the project output;
- Develop monitoring and impact indicator for the project success;
- Monitor and evaluate overall progress on achievement of results
- Provide feedback to the Project Manager on project activities;
- Suggest strategies to the Project Management for improving the efficiency and effectiveness of the project by identifying bottlenecks in completing project activities and developing plans to minimize or eliminate such bottlenecks;
- Assist the supervisor in preparing other relevant reports;
- Provide translation and interpreting services
- Support in communication and public relation
- Perform other duties as required;
Qualifications
Competencies
- Organize and accurately complete multiple tasks by establishing priorities while taking into consideration special assignments, frequent interruptions, deadlines, available resources and
multiple reporting relationships;
- Establishes, builds and maintains effective working relationships with staff and clients to facilitate the provision of support Knowledge Management and Learning;
- Excellent communication skills (written and oral): Sensitivity to and responsiveness to all partners, respectful and helpful relations with donors and project staff;
- Self-Management;
- Focuses on result for the client;
- Consistently approaches work with energy and a positive, constructive attitude;
- Demonstrates openness to change and ability to manage complexities;
- Responds positively to critical feedback and differing points of view.
- Organize and accurately complete multiple tasks by establishing priorities while taking into consideration special assignments, frequent interruptions, deadlines, available resources and
multiple reporting relationships;
- Establishes, builds and maintains effective working relationships with staff and clients to facilitate the provision of support Knowledge Management and Learning;
- Excellent communication skills (written and oral): Sensitivity to and responsiveness to all partners, respectful and helpful relations with donors and project staff;
- Self-Management;
- Focuses on result for the client;
- Consistently approaches work with energy and a positive, constructive attitude;
- Demonstrates openness to change and ability to manage complexities;
- Responds positively to critical feedback and differing points of view.
Specific Vacancy Requirements
Education:
Bachelor’s degree
Experience:
2 years of experience in managing relevant projects
Language Requirements:
- Experience in the usage of computers and office software packages,
- Fluent in Arabic and very good writing, reading and speaking skills in English
- Knowledge of Italian and / or Spanish Language is a strong asset
Salary and Benefits
Negotiable
About us
Consultancy Company
Required employees number
1
Posted On
Jun 02, 2020
Expiry Date
Jun 17, 2020
Photo
Required
CV Language
English