Job ID
23430
Job Title
Logistics Coordinator
To work for
ZOA - International
Country
Syria
City
Damascus
Field of Work
Warehousing/Supply - Procurement/Logistics/Delivery
Job Type
Full time
Military service
Finished or Exempted (For male)
Minimum Education Level
Bachelor/ License Degree
Responsibilities
Purpose of the Position:
The Logistics Coordinator will be a full-time employee of ZOA Syria. Under the direct supervision of the Manager of Operations, The Logistics Coordinator is responsible for planning, organizing, supervising the implementation, and reporting of all logistics activities for the Programme. The Logistics Coordinator will lead and ensure proper planning is conducted, proper coordination across field teams and with programs and compliance are met according to Donor/ZOA procedures for the Country Programme, in coordination with the MoO.
Main Activities:
• Implementation of policies and procedures as per ZOA Procurement Manual.
• Ensure prompt and complete record of all procurement activities, before submitting to the Manager of Operations.
• Preparation and assistance in drafting of tenders documents, contracts, framework agreements and the evaluation of offers.
• Supporting the analysis and evaluation of tenders, participation in tender committees.
• Ensure that ZOA’s database is kept for suppliers and prices for frequently procured goods and services.
• Ensure that local market surveys are regularly carried out, to ensure a full knowledge of the availability and price of local items.
• Ensure that requested goods and services are procured in a timely manner.
• Oversee rental (including liaison and negotiation with landlords) and general maintenance of ZOA facilities and ensure logistical requirements are met in an accurate, timely and cost-efficient manner.
• Ensure that fixed assets registers are updated and verified quarterly.
• Ensure that all procedures and documents pertaining to asset management Implementation of policies and procedures are fully compliant with organizational procedures.
• Ensure effective fleet management is in place in all locations, in accordance with ZOA procedures.
• Ensure monthly transport reports are submitted on fuel usage, mileage, repairs & maintenance for each vehicle to the Manager of Operations.
• Ensure that the health and the safety equipment is in working order (First Aid Kits, Fire Extinguisher, etc…) in each vehicle.
• In coordination with Programme Team, ensure all GIKs if any, are properly tracked and reported on—share with MoO and the PGM(s).
• Support in the preparation and the submission of timely, accurate and clear donor reports and other reporting requirements.
• Play an active role in preparing for internal and external audits; ensure recommendations related to logistics and supply chain operations are followed and take all necessary measures to address audit findings.
• Training and mentoring logistics team staff, contributing to wider team development.
• Highlighting potential issues in procurement or tendering to the MoO and identifying appropriate solutions.
• Maintain accurate filing systems, with documented and supported records of action for audit purposes, and submit weekly and monthly logistics reports to the Manager of Operations and the other SMT members if needed, pursuant with ZOA policies and procedures.
• Other duties as required in support of project deliverables.
The Logistics Coordinator will be a full-time employee of ZOA Syria. Under the direct supervision of the Manager of Operations, The Logistics Coordinator is responsible for planning, organizing, supervising the implementation, and reporting of all logistics activities for the Programme. The Logistics Coordinator will lead and ensure proper planning is conducted, proper coordination across field teams and with programs and compliance are met according to Donor/ZOA procedures for the Country Programme, in coordination with the MoO.
Main Activities:
• Implementation of policies and procedures as per ZOA Procurement Manual.
• Ensure prompt and complete record of all procurement activities, before submitting to the Manager of Operations.
• Preparation and assistance in drafting of tenders documents, contracts, framework agreements and the evaluation of offers.
• Supporting the analysis and evaluation of tenders, participation in tender committees.
• Ensure that ZOA’s database is kept for suppliers and prices for frequently procured goods and services.
• Ensure that local market surveys are regularly carried out, to ensure a full knowledge of the availability and price of local items.
• Ensure that requested goods and services are procured in a timely manner.
• Oversee rental (including liaison and negotiation with landlords) and general maintenance of ZOA facilities and ensure logistical requirements are met in an accurate, timely and cost-efficient manner.
• Ensure that fixed assets registers are updated and verified quarterly.
• Ensure that all procedures and documents pertaining to asset management Implementation of policies and procedures are fully compliant with organizational procedures.
• Ensure effective fleet management is in place in all locations, in accordance with ZOA procedures.
• Ensure monthly transport reports are submitted on fuel usage, mileage, repairs & maintenance for each vehicle to the Manager of Operations.
• Ensure that the health and the safety equipment is in working order (First Aid Kits, Fire Extinguisher, etc…) in each vehicle.
• In coordination with Programme Team, ensure all GIKs if any, are properly tracked and reported on—share with MoO and the PGM(s).
• Support in the preparation and the submission of timely, accurate and clear donor reports and other reporting requirements.
• Play an active role in preparing for internal and external audits; ensure recommendations related to logistics and supply chain operations are followed and take all necessary measures to address audit findings.
• Training and mentoring logistics team staff, contributing to wider team development.
• Highlighting potential issues in procurement or tendering to the MoO and identifying appropriate solutions.
• Maintain accurate filing systems, with documented and supported records of action for audit purposes, and submit weekly and monthly logistics reports to the Manager of Operations and the other SMT members if needed, pursuant with ZOA policies and procedures.
• Other duties as required in support of project deliverables.
Qualifications
Knowledge & Experience:
• Bachelor degree in Supply Chain Management or Logistics.
• Minimum working experience of 7 years in Logistics, or at least 4 years’ experience in a similar role.
• Extensive experience in humanitarian logistics management within the field of Supply Chain Management (procurement, tendering, contracting, clearance, transport, warehousing, etc.), fleet management and asset management, distribution support.
• Experience with donor specific procedures.
• Valid Driver license with a clean record.
• Excellent spoken and written command of English.
• Excellent spoken and written command of Arabic.
• Computer literate with good working knowledge of Microsoft Excel, Word and Outlook.
• Experience working with and capacity building local partners is a plus.
Skills:
• Initiative and independent.
• Organized and structured.
• Communicative, open and decisive.
• Result-oriented in a team approach.
Attitude:
• Flexibility and adaptability;
• Service and participatory attitude;
• Interpersonal and cross-cultural sensitivity;
• Able to work under pressure and meet deadlines;
• Able to work in a sometimes fluid and insecure environment.
• Bachelor degree in Supply Chain Management or Logistics.
• Minimum working experience of 7 years in Logistics, or at least 4 years’ experience in a similar role.
• Extensive experience in humanitarian logistics management within the field of Supply Chain Management (procurement, tendering, contracting, clearance, transport, warehousing, etc.), fleet management and asset management, distribution support.
• Experience with donor specific procedures.
• Valid Driver license with a clean record.
• Excellent spoken and written command of English.
• Excellent spoken and written command of Arabic.
• Computer literate with good working knowledge of Microsoft Excel, Word and Outlook.
• Experience working with and capacity building local partners is a plus.
Skills:
• Initiative and independent.
• Organized and structured.
• Communicative, open and decisive.
• Result-oriented in a team approach.
Attitude:
• Flexibility and adaptability;
• Service and participatory attitude;
• Interpersonal and cross-cultural sensitivity;
• Able to work under pressure and meet deadlines;
• Able to work in a sometimes fluid and insecure environment.
Specific Vacancy Requirements
OA operates with an equal opportunities policy and is committed to diversity in the workplace. Qualified women and men, people of all nationalities, and cultural backgrounds, and candidates with disabilities are welcome to apply.
CV's of no more than 5 pages in length are appreciated.
Please provide at least 3 references related to your previous employment listed in the application. References of previous positions held should not be older than five years.
Only selected candidates will be contacted and invited to participate in the process of recruitment. Documents that do not match the profile above will not be considered. Internal candidates will have priority, in case of similar results.
Please note that ZOA have may not choose to appoint this position on completion of interviews if a suitable candidate is not found and / or if needs change and the position is no longer necessary.
Regular travel to the field may be required.
Duration of Position:12 Months with the possibility of extension subject to performance and funding.
Vacancy Closing Date: 05 September 2020.
CV's of no more than 5 pages in length are appreciated.
Please provide at least 3 references related to your previous employment listed in the application. References of previous positions held should not be older than five years.
Only selected candidates will be contacted and invited to participate in the process of recruitment. Documents that do not match the profile above will not be considered. Internal candidates will have priority, in case of similar results.
Please note that ZOA have may not choose to appoint this position on completion of interviews if a suitable candidate is not found and / or if needs change and the position is no longer necessary.
Regular travel to the field may be required.
Duration of Position:12 Months with the possibility of extension subject to performance and funding.
Vacancy Closing Date: 05 September 2020.
Salary and Benefits
Salary and conditions will be in accordance with ZOA Terms of Employment for National staff and relevant experience.
About us
ZOA is an international NGO, which offers RELIEF to people who are affected by conflict or natural disasters. ZOA wants to contribute to a new perspective of HOPE in which people work together for a promising future in dignity and mutual trust. Together with the affected communities, we work on the RECOVERY until they can provide to take care of their livelihoods. The work of ZOA is coordinated from the Netherlands. From there ZOA operates in seventeen countries in Africa, Middle East Region and Asia. ZOA works approximately with 900 employees worldwide.
ZOA has provided emergency relief to Syrians in Syria and neighbouring countries since 2014. In 2018, ZOA became registered to operate from Damascus. ZOA works alongside local partners in Syria to implement our projects and we are also strengthening our capacity to implement projects directly. Creating and strengthening of local capacity is an important element of the programme. We aim to expand our activities in livelihoods, primary education, WASH and shelter.
ZOA has provided emergency relief to Syrians in Syria and neighbouring countries since 2014. In 2018, ZOA became registered to operate from Damascus. ZOA works alongside local partners in Syria to implement our projects and we are also strengthening our capacity to implement projects directly. Creating and strengthening of local capacity is an important element of the programme. We aim to expand our activities in livelihoods, primary education, WASH and shelter.
Required employees number
1
Posted On
Aug 05, 2020
Expiry Date
Sep 04, 2020
Photo
Required
CV Language
English