Job ID
23600
Job Title
Compliance Officer
To work for
ZOA - International
Country
Syria
City
Damascus
Job Type
Full time
Military service
Finished or Exempted (For male)
Minimum Education Level
Bachelor/ License Degree
Responsibilities
Purpose of the Position:
The Compliance Officer will be a full-time employee of ZOA Syria. Under the direct supervision of the Manager of Operations, The Compliance Officer will monitor the performance of all financial and operational functions within ZOA Syria. S/he will identify gaps in existing internal control systems, and provide recommendations to MoO and SMT.
Main Activities:
• Establish standards and procedures to ensure the compliance program’s effectiveness and efficiency, maintaining compliance to organizational policies, procedures and internal controls.
• Ensure that ZOA Programme financial and operational activities are in compliance with Syrian law (tax laws, social security), donor rules and regulations, and ZOA policies and standards.
• Assist in the financial review of purchase requests, purchase orders and payment requests to ensure compliance with ZOA policies and procedures and project budgets.
• Create and maintain systems ensuring effective and transparent use of financial resources for timely and informative reporting in line with donor and ZOA policies and procedures.
• Tests internal controls, targeting high risk areas, including workshops, vehicle usage, inventory control and cash advance management, payroll and Fleet Management.
• Provide advice and guidance on internal compliance and anti-corruption, ensure compliance with anti-corruption policy and ZOA procedures and guidelines.
• Documents internal control weaknesses and compliance deviations and their impact, and makes recommendations to address these weaknesses.
• In coordination with the MoO, assist in delivering training, capacity building and support to ZOA staff and/or partners to enhance their knowledge and understanding of ZOA and donor policies and procedures.
• Follows-up on recommendations from the internal and external auditors to ensure the recommendations have been implemented and adhered to.
• Conduct spot checks on Finance, HR & Logistics transactions and procedures, ensuring compliance and regularity.
• Conduct spot checks on ZOA partners’ financial and Logistics transactions and procedures.
• Provides risk assessment for financial and operational landscape. Identify high risk, high probability events, and provide recommended mitigation plan. Provide ad hoc risk assessments for specific scenarios by request.
• Prepares quarterly audit, investigations, and status of audit recommendations reports for submission to MoO.
• Maintain proper filing system, both hard-copy and electronic, providing evidence and solid supporting documentation for all the reviews performed by the department.
• Ensure high level of confidentiality and security of entrusted data is maintained at all times.
• Other duties as required in support of project deliverables.
The Compliance Officer will be a full-time employee of ZOA Syria. Under the direct supervision of the Manager of Operations, The Compliance Officer will monitor the performance of all financial and operational functions within ZOA Syria. S/he will identify gaps in existing internal control systems, and provide recommendations to MoO and SMT.
Main Activities:
• Establish standards and procedures to ensure the compliance program’s effectiveness and efficiency, maintaining compliance to organizational policies, procedures and internal controls.
• Ensure that ZOA Programme financial and operational activities are in compliance with Syrian law (tax laws, social security), donor rules and regulations, and ZOA policies and standards.
• Assist in the financial review of purchase requests, purchase orders and payment requests to ensure compliance with ZOA policies and procedures and project budgets.
• Create and maintain systems ensuring effective and transparent use of financial resources for timely and informative reporting in line with donor and ZOA policies and procedures.
• Tests internal controls, targeting high risk areas, including workshops, vehicle usage, inventory control and cash advance management, payroll and Fleet Management.
• Provide advice and guidance on internal compliance and anti-corruption, ensure compliance with anti-corruption policy and ZOA procedures and guidelines.
• Documents internal control weaknesses and compliance deviations and their impact, and makes recommendations to address these weaknesses.
• In coordination with the MoO, assist in delivering training, capacity building and support to ZOA staff and/or partners to enhance their knowledge and understanding of ZOA and donor policies and procedures.
• Follows-up on recommendations from the internal and external auditors to ensure the recommendations have been implemented and adhered to.
• Conduct spot checks on Finance, HR & Logistics transactions and procedures, ensuring compliance and regularity.
• Conduct spot checks on ZOA partners’ financial and Logistics transactions and procedures.
• Provides risk assessment for financial and operational landscape. Identify high risk, high probability events, and provide recommended mitigation plan. Provide ad hoc risk assessments for specific scenarios by request.
• Prepares quarterly audit, investigations, and status of audit recommendations reports for submission to MoO.
• Maintain proper filing system, both hard-copy and electronic, providing evidence and solid supporting documentation for all the reviews performed by the department.
• Ensure high level of confidentiality and security of entrusted data is maintained at all times.
• Other duties as required in support of project deliverables.
Qualifications
Knowledge & Experience:
• Bachelor degree in Business Administration, Financial Management or Accounting.
• Professional certification in Accounting, Internal Audit, and Risk Management.
• Minimum working experience of 4-5 years in compliance, risk management or audit required.
• At least 1-year experience in an INGO preferably in an emergency or post-conflict setting.
• Excellent spoken and written command of English.
• Excellent spoken and written command of Arabic.
• Excellent reporting skills.
• Computer literate with good working knowledge of Microsoft Excel, Word and Outlook.
• Experience working with and capacity building local partners is a plus.
Skills:
• Initiative and independent.
• Organized and structured.
• Communicative, open and decisive.
• Result-oriented in a team approach.
Attitude:
• Flexibility and adaptability;
• Service and participatory attitude;
• Interpersonal and cross-cultural sensitivity;
• Able to work under pressure and meet deadlines;
• Able to work in a sometimes fluid and insecure environment.
• Bachelor degree in Business Administration, Financial Management or Accounting.
• Professional certification in Accounting, Internal Audit, and Risk Management.
• Minimum working experience of 4-5 years in compliance, risk management or audit required.
• At least 1-year experience in an INGO preferably in an emergency or post-conflict setting.
• Excellent spoken and written command of English.
• Excellent spoken and written command of Arabic.
• Excellent reporting skills.
• Computer literate with good working knowledge of Microsoft Excel, Word and Outlook.
• Experience working with and capacity building local partners is a plus.
Skills:
• Initiative and independent.
• Organized and structured.
• Communicative, open and decisive.
• Result-oriented in a team approach.
Attitude:
• Flexibility and adaptability;
• Service and participatory attitude;
• Interpersonal and cross-cultural sensitivity;
• Able to work under pressure and meet deadlines;
• Able to work in a sometimes fluid and insecure environment.
Specific Vacancy Requirements
ZOA operates with an equal opportunities policy and is committed to diversity in the workplace. Qualified women and men, people of all nationalities, and cultural backgrounds, and candidates with disabilities are welcome to apply.
CV's of no more than 5 pages in length are appreciated.
Please provide at least 3 references related to your previous employment listed in the application. References of previous positions held should not be older than five years.
Only selected candidates will be contacted and invited to participate in the process of recruitment. Documents that do not match the profile above will not be considered. Internal candidates will have priority, in case of similar results.
Please note that ZOA have may not choose to appoint this position on completion of interviews if a suitable candidate is not found and / or if needs change and the position is no longer necessary.
Regular travel to the field may be required.
Duration of Position:5 Months with the possibility of extension for 12 months subject to performance and funding.
CV's of no more than 5 pages in length are appreciated.
Please provide at least 3 references related to your previous employment listed in the application. References of previous positions held should not be older than five years.
Only selected candidates will be contacted and invited to participate in the process of recruitment. Documents that do not match the profile above will not be considered. Internal candidates will have priority, in case of similar results.
Please note that ZOA have may not choose to appoint this position on completion of interviews if a suitable candidate is not found and / or if needs change and the position is no longer necessary.
Regular travel to the field may be required.
Duration of Position:5 Months with the possibility of extension for 12 months subject to performance and funding.
Salary and Benefits
Salary and conditions will be in accordance with ZOA Terms of Employment for National staff and relevant experience.
About us
ZOA is an international NGO, which offers RELIEF to people who are affected by conflict or natural disasters. ZOA wants to contribute to a new perspective of HOPE in which people work together for a promising future in dignity and mutual trust. Together with the affected communities, we work on the RECOVERY until they can provide to take care of their livelihoods. The work of ZOA is coordinated from the Netherlands. From there ZOA operates in seventeen countries in Africa, Middle East Region and Asia. ZOA works approximately with 900 employees worldwide.
ZOA has provided emergency relief to Syrians in Syria and neighbouring countries since 2014. In 2018, ZOA became registered to operate from Damascus. ZOA works alongside local partners in Syria to implement our projects and we are also strengthening our capacity to implement projects directly. Creating and strengthening of local capacity is an important element of the programme. We aim to expand our activities in livelihoods, primary education, WASH and shelter.
ZOA has provided emergency relief to Syrians in Syria and neighbouring countries since 2014. In 2018, ZOA became registered to operate from Damascus. ZOA works alongside local partners in Syria to implement our projects and we are also strengthening our capacity to implement projects directly. Creating and strengthening of local capacity is an important element of the programme. We aim to expand our activities in livelihoods, primary education, WASH and shelter.
Required employees number
1
Posted On
Aug 27, 2020
Expiry Date
Sep 26, 2020
Photo
Required
CV Language
English