Job ID
24094
Job Title
Project Admin / Finance assistant
To work for
IC & I
Country
Syria
City
Damascus
Field of Work
Secretariat - Finances/Accountancy - Administrative
Job Type
Project Based
Military service
Finished or Exempted (For male)
Minimum Education Level
Bachelor/ License Degree
Responsibilities
Objective, Scope of Work, Responsibilities and Description of the Proposed Analytical Work Background:
According to UNDP experience in the field and the results of draft assessment on the situation of disability in Syria, the major challenges being faced while working to promote and support inclusion of PWDs are:
1. Health and wellbeing;
2. Accessibility and;
3. Social barriers
Previous reports estimated that roughly 45 percent of the injured population due to the crisis develop permanent disabilities of whom 15% undergo amputation. In the areas with risk of explosive hazards, it is expected to encounter a higher rate of people living with amputation as it is reported that 50% of victims suffered a limb amputation. for example, in the southern areas, there is a lack of information on the presence of any services and no official nor reliable data on the number and types of injuries. Anecdotally, the directorate of social affairs in Dara’a reported 400 persons are living with amputation. While amputation is a devastating injury affecting not only the body function but also the mental health of its victim, the physical rehabilitation program is rather simple and straightforward, where significant improvement can be achieved by the provision of prosthetic services leveraging the person to a level of full autonomy and independence. Under its program to
support the resilience of PWDs towards socio-economic inclusion, UNDP has been contributing to support in filling in the gaps of lack of services.
Building on this experience and in-house technical capacities, and to expand the support to underserved areas, UNDP is planning to support the provision of comprehensive prosthetic services to people in need in the southern areas of Dara’a and Quneitra.
Functions / Key Results Expected:
Under the overall direction of the Economic Development and Livelihood team leader, Disability Inclusion Unit project manager and SHF fund project manager, the admin / finance assistant will be dedicated to this project delivery and quality.
He / She main responsibility is to ensure the successful achievement of all project activities by performing the following tasks:
- Review workplan, developed by project team, of all activities and develop a comprehensive and detailed list of tasks with clear timeframe;
- Assist in market survey and collection of offers for all procurement process related to project’s activities;
- Organize offers and micro-purchases and follow-up on finalizing procurement process on time and arrange for delivery of goods and services according to activities agenda;
- Collect and keep full track record of invoices and receipts and submit to project assistant.
- Ensure logistical arrangement readiness for all training events at all workshop’s venues including seating, training materials, list of attendees, visibility and clear training agenda.
- Manage day-to-day tasks of training events according to training agenda;
- Archive project reports and documents;
- Coordinate between projects team and supervisor to handle emerging issues during training and come-out with alternative suggestions for solution, while reporting to supervisor and UNDP about major issues;
- Keep track record of event activities including attendance, complains, problem encountered, results and achievements Monitor all project activities, expenditures and progress towards achieving the project output;
- Develop monitoring and impact indicator for the project success;
- Monitor and evaluate overall progress on achievement of results;
- Provide feedback to the Project Manager on project activities;
- Suggest strategies to the Project Management for improving the efficiency and effectiveness of the project by identifying bottlenecks in completing project activities and developing plans to minimize or eliminate such bottlenecks;
- Assist the supervisor in preparing other relevant reports;
- Provide translation and interpreting services
- Support in communication and public relation
- Perform other duties as required
According to UNDP experience in the field and the results of draft assessment on the situation of disability in Syria, the major challenges being faced while working to promote and support inclusion of PWDs are:
1. Health and wellbeing;
2. Accessibility and;
3. Social barriers
Previous reports estimated that roughly 45 percent of the injured population due to the crisis develop permanent disabilities of whom 15% undergo amputation. In the areas with risk of explosive hazards, it is expected to encounter a higher rate of people living with amputation as it is reported that 50% of victims suffered a limb amputation. for example, in the southern areas, there is a lack of information on the presence of any services and no official nor reliable data on the number and types of injuries. Anecdotally, the directorate of social affairs in Dara’a reported 400 persons are living with amputation. While amputation is a devastating injury affecting not only the body function but also the mental health of its victim, the physical rehabilitation program is rather simple and straightforward, where significant improvement can be achieved by the provision of prosthetic services leveraging the person to a level of full autonomy and independence. Under its program to
support the resilience of PWDs towards socio-economic inclusion, UNDP has been contributing to support in filling in the gaps of lack of services.
Building on this experience and in-house technical capacities, and to expand the support to underserved areas, UNDP is planning to support the provision of comprehensive prosthetic services to people in need in the southern areas of Dara’a and Quneitra.
Functions / Key Results Expected:
Under the overall direction of the Economic Development and Livelihood team leader, Disability Inclusion Unit project manager and SHF fund project manager, the admin / finance assistant will be dedicated to this project delivery and quality.
He / She main responsibility is to ensure the successful achievement of all project activities by performing the following tasks:
- Review workplan, developed by project team, of all activities and develop a comprehensive and detailed list of tasks with clear timeframe;
- Assist in market survey and collection of offers for all procurement process related to project’s activities;
- Organize offers and micro-purchases and follow-up on finalizing procurement process on time and arrange for delivery of goods and services according to activities agenda;
- Collect and keep full track record of invoices and receipts and submit to project assistant.
- Ensure logistical arrangement readiness for all training events at all workshop’s venues including seating, training materials, list of attendees, visibility and clear training agenda.
- Manage day-to-day tasks of training events according to training agenda;
- Archive project reports and documents;
- Coordinate between projects team and supervisor to handle emerging issues during training and come-out with alternative suggestions for solution, while reporting to supervisor and UNDP about major issues;
- Keep track record of event activities including attendance, complains, problem encountered, results and achievements Monitor all project activities, expenditures and progress towards achieving the project output;
- Develop monitoring and impact indicator for the project success;
- Monitor and evaluate overall progress on achievement of results;
- Provide feedback to the Project Manager on project activities;
- Suggest strategies to the Project Management for improving the efficiency and effectiveness of the project by identifying bottlenecks in completing project activities and developing plans to minimize or eliminate such bottlenecks;
- Assist the supervisor in preparing other relevant reports;
- Provide translation and interpreting services
- Support in communication and public relation
- Perform other duties as required
Qualifications
Competencies
- Organize and accurately complete multiple tasks by establishing priorities while taking into consideration special assignments, frequent interruptions, deadlines, available resources and multiple reporting relationships;
- Establishes, builds and maintains effective working relationships with staff and clients to facilitate the provision of support Knowledge Management and Learning;
- Excellent communication skills (written and oral): Sensitivity to and responsiveness to all partners, respectful and helpful relations with donors and project staff;
- Self-Management;
- Consistently approaches work with energy and a positive, constructive attitude;
- Demonstrates openness to change and ability to manage complexities;
- Responds positively to critical feedback and differing points of view.
Qualifications
Recruitment Qualifications
Education: Bachelor’s degree preferably in admin, human sciences or business
Experience: 2 years of experience in admin field
Language Requirements: Experience in the usage of computers and office software packages,
Fluent in Arabic and very good writing, reading and speaking skills in English
- Organize and accurately complete multiple tasks by establishing priorities while taking into consideration special assignments, frequent interruptions, deadlines, available resources and multiple reporting relationships;
- Establishes, builds and maintains effective working relationships with staff and clients to facilitate the provision of support Knowledge Management and Learning;
- Excellent communication skills (written and oral): Sensitivity to and responsiveness to all partners, respectful and helpful relations with donors and project staff;
- Self-Management;
- Consistently approaches work with energy and a positive, constructive attitude;
- Demonstrates openness to change and ability to manage complexities;
- Responds positively to critical feedback and differing points of view.
Qualifications
Recruitment Qualifications
Education: Bachelor’s degree preferably in admin, human sciences or business
Experience: 2 years of experience in admin field
Language Requirements: Experience in the usage of computers and office software packages,
Fluent in Arabic and very good writing, reading and speaking skills in English
Specific Vacancy Requirements
Salary and Benefits
- This position is with ICI for the benefit of UNDP- prosthetic provision project
- Candidates with more than 3 months Third Party Personnel contract validity, will not be eligible to apply for this position
- Duration and Type of Assignment: 6 Months
- Candidates with more than 3 months Third Party Personnel contract validity, will not be eligible to apply for this position
- Duration and Type of Assignment: 6 Months
About us
Consultancy Company
Required employees number
1
Posted On
Oct 23, 2020
Expiry Date
Nov 08, 2020
Photo
Required
CV Language
English