Job ID
25146
Job Title
Executive Assistant
To work for
SOS Children's Villages Syria
Country
Syria
City
Damascus
Job Type
Full time
Military service
Finished or Exempted (For male)
Minimum Education Level
Bachelor/ License Degree
Responsibilities
- Archive all correspondence, papers and documents related to the National Director and to provide safety and confidentiality of the incoming and outgoing documentation.
- Accurately record and archive minutes of meetings and follow the meetings outcomes with the respective parties.
- Provides historical reference by developing and utilizing filing and retrieval systems and recording meeting discussions.
- Reading, researching, and routing correspondence; drafting letters and documents; and initiating telecommunications.
- Maintains the National Director appointment schedule by planning and scheduling meetings, meetings agendas, conferences, teleconferences, and travel.
- Ensure that the required reports are received in a timely manner.
- Organizing office planning, stationery and equipment.
- Provide general administrative support for the National Director.
- Receive and welcome visitors of the National Director.
- Prepares reports by collecting and analysing information.
- Secures information by completing database backups.
- Accurately record and archive minutes of meetings and follow the meetings outcomes with the respective parties.
- Provides historical reference by developing and utilizing filing and retrieval systems and recording meeting discussions.
- Reading, researching, and routing correspondence; drafting letters and documents; and initiating telecommunications.
- Maintains the National Director appointment schedule by planning and scheduling meetings, meetings agendas, conferences, teleconferences, and travel.
- Ensure that the required reports are received in a timely manner.
- Organizing office planning, stationery and equipment.
- Provide general administrative support for the National Director.
- Receive and welcome visitors of the National Director.
- Prepares reports by collecting and analysing information.
- Secures information by completing database backups.
Qualifications
- University degree in the field of work.
- At least two years of experience in the same field of work.
- Proficiency in English language.
- Reporting skills.
- At least two years of experience in the same field of work.
- Proficiency in English language.
- Reporting skills.
Specific Vacancy Requirements
- Excellent communication skills both verbally and written in English.
- Advanced level in using Microsoft Word, Outlook, Excel and PowerPoint.
- Proficient communication, organization and time management skills.
- Ability to work under pressure.
- Confident and friendly when communicating with employees of all levels.
- Ability to work independently and as an integral member of various teams.
- Ability to meet deadlines and priorities
- Advanced level in using Microsoft Word, Outlook, Excel and PowerPoint.
- Proficient communication, organization and time management skills.
- Ability to work under pressure.
- Confident and friendly when communicating with employees of all levels.
- Ability to work independently and as an integral member of various teams.
- Ability to meet deadlines and priorities
Salary and Benefits
Closing date: 8/3/2021
Contract period: 6 months with the option of extension
Medical insurance
Social insurance
Contract period: 6 months with the option of extension
Medical insurance
Social insurance
About us
SOS Children s Villages Syria (SOS CV Syria) is a dynamic social development organisation working country-wide to meet the needs and protect the interests and rights of orphaned and vulnerable children, more recently also with the mandate to provide humanitarian aid in Syria.
Required employees number
1
Posted On
Mar 02, 2021
Expiry Date
Apr 01, 2021
Photo
Required
CV Language
English