Job ID
25475

Job Title
Logistics and Supply Officer

To work for
INTERSOS

Country
Syria

City
Damascus

Field of Work
Warehousing/Supply - Procurement/Logistics/Delivery

Job Type
Project Based

Military service
Finished or Exempted (For male)

Minimum Education Level
Bachelor/ License Degree

Responsibilities
Procurement
-Responsible for procurement procedures (bids, tenders, quotations, appraisals of quality and price) for goods and services as per INTERSOS and donor requirements.
-Ensure effective and cost-efficient procurement planning, by ensuring weekly and monthly needs mapping per project team and grouping purchases where possible and relevant.
-Negotiate and follow up and maintain good relationships with suppliers.
-Run market assessments and update suppliers list per base in coordination with Logistics Manager and Admin/Finance department.
-Coordinate with the Projects Managers and concerned recipients on delivery of items within the procurement plan deadline.
-Conduct bookings and reservations of events and venues, as per established INTERSOS procedures.
•Ensure regular rent, utilities payments (electricity, water, gas, etc.) and running costs are paid (upon approval of PMs for direct activities related costs and approval of HoM for support costs) in coordination with Admin/Finance department.
-Coordinate with the Finance Department to ensure that payments to vendors are made on-time and without any unnecessary strain on the financial systems.
-Ensure that all necessary documentation and donor filing is updated.
-Upon proper induction from HQ process all the above tasks using the IMP.
-Keep a logistic archive ordered with all the relevant information
Staff movement and field visits:
-Handle vehicle service requests and ensures that the fleet is checked and maintained regularly.
-Monitor fuel consumption limits and use of vehicle log-book, maintenance log, oil log and other fleet formats and templates. Calculate the personal usage of fuel consumption.
-Supervise drivers and coordinate their daily work.
-Follow up on speeding tickets and scratches/accidents to collect the necessary payments in coordination with Admin and Finance.
-Ensure that vehicles are insured accordingly and report any incident on a monthly basis.
-Ensure proper documentation of the vehicle lease, insurance, ID, mechanical inspection, etc.
-Handle vehicles driving permissions (updated) for related staff and ensure that all drivers have on their possession relevant driving documentation such as clean driving licenses.
-Responsible for logistic arrangement related to staff movement inclusive of rental of vehicle, booking of hotel among the other.
Inventories and maintenance:
-Responsible for checking the condition of the premises and register any relevant intervention required or purchase to be done.
-Upon approval of Logistics Manager contact the relevant technician to fix the identified problem and/or buy the needed items and assure proper documentation according to INTERSOS requirements.
-Responsible for the payment of the utilities.
-Keep track of the fuel consumption.
-Enter in the inventory any item procured using the official templates and guideline inclusive of IMP.
-Label all the relevant goods and equipment procured.
-Support in preparing good and property reports as per donor requirements and INTERSOS guidelines.
-Conduct a monthly physical inventory on all IT related assets in the base and centres.

-Responsible for proper maintenance and tracking of assets and office equipment such as AC, Laptops, Printers, etc...
Others:
-Provide the Logistics Manager with weekly action plan related to the weekly objectives achieved and the plan of activity for the upcoming week.
-Routinely liaise with administration department, and Logistic Manager.
-Attend any relevant meeting as per Logistics Manager orientation.


Qualifications
-Minimum 3 years of relevant experience.
-Good knowledge of procurement processes.
-Knowledge in car and office equipment maintenance.
-Proficiency in MS office (word, excel.)
-Driving license issued since more than 1 year.


Specific Vacancy Requirements
-High level of integrity and understanding of procurement ethics
-High level of planning & organizational skills & able to meet deadlines
-Analytical thinking & decision making
-Excellent communication and interpersonal skills
-Very good negotiation skills
-Teamwork
-Driving and achieving results
-Initiative
-Strategic vision
-Developing and motivating others
-Flexibility and adaptability


Salary and Benefits
Competitive salary, health insurance.
The deadline for receiving applications is 21 April 2021

About us
A humanitarian organization that works all over the world bringing assistance to people in danger victims of natural disasters and armed conflicts.

With its own humanitarian operators, intervenes to effectively meet the needs of people in crisis, with a particular attention to the vulnerable groups, as women and children. It provides first aid, food, shelter, medical assistance and basic goods. It ensures that basic needs, as education, clean water and health, are met.

Required employees number
1

Posted On
Apr 08, 2021

Expiry Date
May 08, 2021

Photo
Required

CV Language
English




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