Job ID
25510
Job Title
Project Administrator
To work for
COOPI Cooperazione Internazionale
Country
Syria
City
Damascus
Field of Work
Finances/Accountancy - Humanitarian/Disasters
Job Type
Full time
Military service
Finished or Exempted (For male)
Minimum Education Level
Bachelor/ License Degree
Responsibilities
Finance
*Budget Control
-Provides the accountancy to the Project Manager
-Analyze the Preppy and provide comments and recommendation to the PMs
-Sends alert to Country admin if identifies issue with the over or underspending on a project
-Check with the Project Manager and submitted to the country director of the forecasts of expenses for the monthly funding request
*Cost Control
-Ensures that all employees and other resources of his area are allocated on projects
-Ensures that the running costs of his area are reasonable and allocated on projects
*Internal Control
-Controls the eligibility of the procurement, recruitment and admin documentation
-Controls the eligibility of the project documentation
-Validate the procurement files or ask for additional documents to makes sure the expenses are all eligible and the procedure is in line with COOPI and Donors manuals
-Controls the payroll of the projects before payment
*Accounting
-Follows up of financial and accountancy procedures of the Projects
-To prepare documents for payment and verify supporting documents according to COOPI rules as well as country specific legal regulations
-Prepare, assemble, archive payment vouchers with all required documentation
-Register all expenses in the accountancy system according to COOPI procedures
-Safe & Cashbook checking at the end of each week, the cashbook and the safe should be checked and the balance should match
-Money Exchange Dealing: operates, follows, books and cross checks currency exchanges
-At the end of each month: the balance in the books should be checked and the cash checking statement should be established and signed
-Vouchers: quality of vouchers should be checked at the end of each months
-Cashbook & DESY: cashbook and DESY should be checked before closing the accounting month
-Advances: ensure the clearance of all advances for the staff, before paying the salary.
-To make bank runs including transfer requests, withdrawals, and issuing/receiving letters and bank statements
*Taxes
-Ensure the monthly payment of taxes and social security contributions
*Financial reporting:
-Ensure the preparation of communications to donors , modifications and budget amendments, in collaboration with the Project Manager and under the supervision of the Head of Mission
-Support with the preparation of donor financial reports and the submission on-time to donors
-provides financial documentation required by the donors
-Assist with the preparation process of Internal / External Audits of donor at required time
*Logistics
-Ensure control of procurement procedures in accordance with market rules and in compliance with donor and COOPI procedures, in close cooperation with the logistics
-Ensuring the control of documentary evidence of contracts with suppliers
-To keep the country and individual project inventory records updated in cooperation with the Logistics Department and assist in performing random physical inventories and stock-takings
•Performs other duties as requested
-When required, translate documents from English into Arabic and vice versa and/or check translations done
-When required, support the Country Administrator and Head of Mission in writing contracts and documents
*Budget Control
-Provides the accountancy to the Project Manager
-Analyze the Preppy and provide comments and recommendation to the PMs
-Sends alert to Country admin if identifies issue with the over or underspending on a project
-Check with the Project Manager and submitted to the country director of the forecasts of expenses for the monthly funding request
*Cost Control
-Ensures that all employees and other resources of his area are allocated on projects
-Ensures that the running costs of his area are reasonable and allocated on projects
*Internal Control
-Controls the eligibility of the procurement, recruitment and admin documentation
-Controls the eligibility of the project documentation
-Validate the procurement files or ask for additional documents to makes sure the expenses are all eligible and the procedure is in line with COOPI and Donors manuals
-Controls the payroll of the projects before payment
*Accounting
-Follows up of financial and accountancy procedures of the Projects
-To prepare documents for payment and verify supporting documents according to COOPI rules as well as country specific legal regulations
-Prepare, assemble, archive payment vouchers with all required documentation
-Register all expenses in the accountancy system according to COOPI procedures
-Safe & Cashbook checking at the end of each week, the cashbook and the safe should be checked and the balance should match
-Money Exchange Dealing: operates, follows, books and cross checks currency exchanges
-At the end of each month: the balance in the books should be checked and the cash checking statement should be established and signed
-Vouchers: quality of vouchers should be checked at the end of each months
-Cashbook & DESY: cashbook and DESY should be checked before closing the accounting month
-Advances: ensure the clearance of all advances for the staff, before paying the salary.
-To make bank runs including transfer requests, withdrawals, and issuing/receiving letters and bank statements
*Taxes
-Ensure the monthly payment of taxes and social security contributions
*Financial reporting:
-Ensure the preparation of communications to donors , modifications and budget amendments, in collaboration with the Project Manager and under the supervision of the Head of Mission
-Support with the preparation of donor financial reports and the submission on-time to donors
-provides financial documentation required by the donors
-Assist with the preparation process of Internal / External Audits of donor at required time
*Logistics
-Ensure control of procurement procedures in accordance with market rules and in compliance with donor and COOPI procedures, in close cooperation with the logistics
-Ensuring the control of documentary evidence of contracts with suppliers
-To keep the country and individual project inventory records updated in cooperation with the Logistics Department and assist in performing random physical inventories and stock-takings
•Performs other duties as requested
-When required, translate documents from English into Arabic and vice versa and/or check translations done
-When required, support the Country Administrator and Head of Mission in writing contracts and documents
Qualifications
-University Master degree in economics, accounting or equivalent
-At least 3 years of experience in economic and financial management of projects
-Experience in financial reporting to donors
-Excellent writing and use of Office software
-Ability to use accounting software
-Excellent knowledge of written and spoken English
-Interest and motivation to work in an NGO, respecting its values and principles
-At least 3 years of experience in economic and financial management of projects
-Experience in financial reporting to donors
-Excellent writing and use of Office software
-Ability to use accounting software
-Excellent knowledge of written and spoken English
-Interest and motivation to work in an NGO, respecting its values and principles
Salary and Benefits
As per COOPI Salary Scale
About us
We are an independent Italian NGO founded in Milan by Father Vincenzo Barbieri on April 15 1965.
For 50 years we have been dedicated to breaking the cycle of poverty and to supporting populations affected by wars, socio-economic crises or natural disasters in their path to recovery and sustainable development, by making use of the professionalism of local and international operators, and through our partnerships with public and private bodies and civil society organizations.
Today we are present in 24 countries in Africa, the Middle East, Latin America and the Caribbean, with 150 humanitarian projects reaching almost 2,400,000 people. Since 2006 we have been providing food, education, health and protection to thousands of children in 8 countries through our child sponsorship programs.
Since 1965 we have helped 100 million people, through 1,600 projects in 63 countries, employing 4,500 expatriate and 55,000 local operators.
For 50 years we have been dedicated to breaking the cycle of poverty and to supporting populations affected by wars, socio-economic crises or natural disasters in their path to recovery and sustainable development, by making use of the professionalism of local and international operators, and through our partnerships with public and private bodies and civil society organizations.
Today we are present in 24 countries in Africa, the Middle East, Latin America and the Caribbean, with 150 humanitarian projects reaching almost 2,400,000 people. Since 2006 we have been providing food, education, health and protection to thousands of children in 8 countries through our child sponsorship programs.
Since 1965 we have helped 100 million people, through 1,600 projects in 63 countries, employing 4,500 expatriate and 55,000 local operators.
Required employees number
1
Posted On
Apr 13, 2021
Expiry Date
May 13, 2021
Photo
Required
CV Language
English