Job ID
25900
Job Title
Executive Secretary
To work for
Confidential
Country
Syria
City
Damascus
Field of Work
Secretariat - Administrative
Job Type
Full time
Military service
Finished or Exempted (For male)
Minimum Education Level
Intermediate Institute
Responsibilities
Types memos, letters, e-mails, and prepares documents and presentations according to requirements and instructions.
Coordinates with the other employees on behalf of the Executives with regard to information gathering / sharing, and following-up.
Maintains and processes documents for the Executive review and signature.
Attends to official telephone calls, letters and e-mails, and filters them based on priority and importance.
Diplomatically handles interactions over calls to direct or hold calls appropriately.
Prepares communication briefs on various subjects as required, on behalf of the Executive.
Manages the daily and weekly schedule and maintains the appointment calendar for the Executive.
Liaises with concerned parties for meetings to ensure smooth coordination.
Receives visitors and looks after their comfort and coordinates their meetings with the Executive.
Makes travel arrangements for the Executive by booking flights, accommodation and transport as per travel policy.
Identifies equipment, furnishings, hardware and software requirements for the Executive’s office.
Liaises with the Administration section for acquiring and installing office equipment for the Executive.
Maintains expenditure, budgets and associated documents for the Executive’s office.
Maintains the physical and electronic filing systems associated with the office of the Executive.
Ensures proper documentation, handling, safe storage and easy retrieval of information.
Coordinates with the other employees on behalf of the Executives with regard to information gathering / sharing, and following-up.
Maintains and processes documents for the Executive review and signature.
Attends to official telephone calls, letters and e-mails, and filters them based on priority and importance.
Diplomatically handles interactions over calls to direct or hold calls appropriately.
Prepares communication briefs on various subjects as required, on behalf of the Executive.
Manages the daily and weekly schedule and maintains the appointment calendar for the Executive.
Liaises with concerned parties for meetings to ensure smooth coordination.
Receives visitors and looks after their comfort and coordinates their meetings with the Executive.
Makes travel arrangements for the Executive by booking flights, accommodation and transport as per travel policy.
Identifies equipment, furnishings, hardware and software requirements for the Executive’s office.
Liaises with the Administration section for acquiring and installing office equipment for the Executive.
Maintains expenditure, budgets and associated documents for the Executive’s office.
Maintains the physical and electronic filing systems associated with the office of the Executive.
Ensures proper documentation, handling, safe storage and easy retrieval of information.
Qualifications
- Minimum 5 years experience is a must.
- Must be organised and detail oriented.
- Must have good English skills.
- Must be proficient in using Microsoft Office
- Must be organised and detail oriented.
- Must have good English skills.
- Must be proficient in using Microsoft Office
Salary and Benefits
Medical and life insurance.
Social insurance
GSM line and mobile allowance
Very good salary
Transporation
Social insurance
GSM line and mobile allowance
Very good salary
Transporation
About us
A company aims to establish projects with independent financial and administrative entities, all its industrial, commercial, tourism and real estate law activities are in line with the law
Required employees number
1
Posted On
May 30, 2021
Expiry Date
Jun 29, 2021
Photo
Required
CV Language
English