Job ID
25972
Job Title
Administration & HR Officer
To work for
Finn Church Aid (FCA)
Country
Syria
City
Damascus
Job Type
Full time
Military service
Finished or Exempted (For male)
Minimum Education Level
Bachelor/ License Degree
Responsibilities
Administration:
-Translation of official documents and correspondences;
-Schedule and coordinate meetings and appointments;
-Develop and maintain electronic and hard copy filing system
-Assist in the preparation of regularly scheduled reports;
-Organize travel arrangements for senior managers. Book travel arrangements, Submit and reconcile expense reports;
-Provide general support to visitors, greet and assist to the office;
-Assist in Prepare and monitor invoices;
-Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs;
-Maintain equipment inventories; evaluating new equipment and techniques;
-Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies;
-Carry out administrative duties such as filing, typing, copying, binding, scanning etc;
-Write letters and emails on behalf of other office staff, Book conference calls, rooms, taxis, couriers, hotels etc;
-Handle sensitive information in a confidential manner;
-Develop and update administrative systems to make them more efficient;
-Resolve administrative problems;
-Any other reasonable duty as may be assigned that is consistent with the nature of the job and level of responsibility;
HR
-Help in recruitment process preparation;
-Maintain staff timesheets and follow up on monthly basis;
-Prepare and complete staff documentation needed for health insurance;
-Maintain employees files and complete documents;
-Calculate basic staff entitlements like annual leave entitlements for employees of the organization;
-Follow up on staff leaves;
-Any other tasks assigned in relative fields;
-Translation of official documents and correspondences;
-Schedule and coordinate meetings and appointments;
-Develop and maintain electronic and hard copy filing system
-Assist in the preparation of regularly scheduled reports;
-Organize travel arrangements for senior managers. Book travel arrangements, Submit and reconcile expense reports;
-Provide general support to visitors, greet and assist to the office;
-Assist in Prepare and monitor invoices;
-Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs;
-Maintain equipment inventories; evaluating new equipment and techniques;
-Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies;
-Carry out administrative duties such as filing, typing, copying, binding, scanning etc;
-Write letters and emails on behalf of other office staff, Book conference calls, rooms, taxis, couriers, hotels etc;
-Handle sensitive information in a confidential manner;
-Develop and update administrative systems to make them more efficient;
-Resolve administrative problems;
-Any other reasonable duty as may be assigned that is consistent with the nature of the job and level of responsibility;
HR
-Help in recruitment process preparation;
-Maintain staff timesheets and follow up on monthly basis;
-Prepare and complete staff documentation needed for health insurance;
-Maintain employees files and complete documents;
-Calculate basic staff entitlements like annual leave entitlements for employees of the organization;
-Follow up on staff leaves;
-Any other tasks assigned in relative fields;
Qualifications
-Relevant university degree (business administration, English literature etc)
-High ability in reporting;
-Previous experience in administrative affairs.
-Excellent time management skills and ability to multi-task and prioritize work.
-Attention to detail and problem-solving skills.
-High skills in translation and written and oral communication in Arabic and English.
-At least 5 years of experience in the administrative field.
-High ability in reporting;
-Previous experience in administrative affairs.
-Excellent time management skills and ability to multi-task and prioritize work.
-Attention to detail and problem-solving skills.
-High skills in translation and written and oral communication in Arabic and English.
-At least 5 years of experience in the administrative field.
Salary and Benefits
As per FCA salary scale
About us
Finn Church Aid (FCA) is Finland's largest organization for development. We seek positive change
by supporting the most vulnerable people in fragile contexts.
FCA is establishing its presence in Syria in partnership with SARC, mainly focusing on education
and livelihoods sectors with the objective to strengthen related basic services.
by supporting the most vulnerable people in fragile contexts.
FCA is establishing its presence in Syria in partnership with SARC, mainly focusing on education
and livelihoods sectors with the objective to strengthen related basic services.
Required employees number
1
Posted On
Jun 05, 2021
Expiry Date
Jul 05, 2021
CV Language
English