Job ID
28073
Job Title
Admin Assistant/ Receptionist (Re-announcement)
To work for
IMC | International Medical Corps
Country
Syria
City
Damascus
Job Type
Full time
Military service
Finished or Exempted (For male)
Minimum Education Level
Bachelor/ License Degree
Responsibilities
- Operates telephone switchboard to answer, screen or forward calls, providing information, taking messages, or scheduling appointments.
- Greet persons entering organization, determine nature and purpose of visit, and direct or escort them to specific destinations.
- Management and placement of international calls and schedule appointments and maintain and update appointment calendars.
- Maintains attendance sheet records, Photocopying, and binding when needed
- Operates standard office equipment and control and manage of stationery stock with office supplies; and prepare monthly/ quarterly reports.
- Assist Admin team with translation bills/invoices for Cash advance (CA).
- Communicate and coordinate with internal departments
- Receive and dispatch mail to respective recipients.
- Monitor staff attendance on attendance sheet/finger print device and submit report to HR department and to be able to send whereabouts announcement.
- Work with admin team in maintenance of leave for cleaners at the Main Office.
- Responsible for cleaners’ daily cleaning check lists.
- Responsible for reservations and hotel booking, plus transportation and travel reservations inside and outside the country.
- Other relevant duties as assigned by direct supervisor.
- Greet persons entering organization, determine nature and purpose of visit, and direct or escort them to specific destinations.
- Management and placement of international calls and schedule appointments and maintain and update appointment calendars.
- Maintains attendance sheet records, Photocopying, and binding when needed
- Operates standard office equipment and control and manage of stationery stock with office supplies; and prepare monthly/ quarterly reports.
- Assist Admin team with translation bills/invoices for Cash advance (CA).
- Communicate and coordinate with internal departments
- Receive and dispatch mail to respective recipients.
- Monitor staff attendance on attendance sheet/finger print device and submit report to HR department and to be able to send whereabouts announcement.
- Work with admin team in maintenance of leave for cleaners at the Main Office.
- Responsible for cleaners’ daily cleaning check lists.
- Responsible for reservations and hotel booking, plus transportation and travel reservations inside and outside the country.
- Other relevant duties as assigned by direct supervisor.
Qualifications
- Academic degree preferably in business administration, humanities, general management or related field.
- One to three year professional experience in admin/ customer service.
- Fluent English (Speaking, Writing).
- Good Computer skills, specially in Excel and Word.
- Good Administrative skills.
- One to three year professional experience in admin/ customer service.
- Fluent English (Speaking, Writing).
- Good Computer skills, specially in Excel and Word.
- Good Administrative skills.
Specific Vacancy Requirements
- Skills in the operation of a variety of office machines including telephones.
- Organizational awareness of NGOs structures, goals, policies and procedures.
- Team working skills.
- Customer service orientation; telephone etiquette
- Good listening skills
- Ability to work effectively with a broad range of people and styles.
- Adaptable and flexible to new change even in last minute.
- Effective written and oral courteous communication skills.
- Initiative and proactive.
- Time management skills.
- Able to work with a team of nationals and expatriates.
- Organizational awareness of NGOs structures, goals, policies and procedures.
- Team working skills.
- Customer service orientation; telephone etiquette
- Good listening skills
- Ability to work effectively with a broad range of people and styles.
- Adaptable and flexible to new change even in last minute.
- Effective written and oral courteous communication skills.
- Initiative and proactive.
- Time management skills.
- Able to work with a team of nationals and expatriates.
Salary and Benefits
As Per IMC Salary Scale.
International Medical Corps never asks job applicants for a fee, payment, or other monetary transaction. If you are asked for money in connection with this recruitment, please notify International Medical Corps
ANNOUNCEMENT WILL BE CLOSED MANUALLY UPON REACHING SUCCESSFUL CANDIDATE.
International Medical Corps never asks job applicants for a fee, payment, or other monetary transaction. If you are asked for money in connection with this recruitment, please notify International Medical Corps
ANNOUNCEMENT WILL BE CLOSED MANUALLY UPON REACHING SUCCESSFUL CANDIDATE.
About us
Humanitarian, nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs.
International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status.
International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status.
Required employees number
1
Posted On
Nov 23, 2021
Expiry Date
Dec 08, 2021
Photo
Required
CV Language
English