Project Admin - Finance assistant

Syria

Finances/Accountancy - Administrative

Finished or Exempted (For male)

II. Scope/Objective
Background:
The idea of the project comes as a result of evaluating the needs of the target area and analysing the outcomes of the focused discussion sessions that were carried out in the city of Al-Mayadeen and its countryside through the team of the United Nations Development Program office in Al-Mayadeen and knowing the most important challenges that the area and small farmers in particular suffer from, which end with the following:
-Problems related to the economic situation (lack of job opportunities and sources of income), as the crisis led to significant damage to economic activities.
-The agricultural sector, which is the main driver of the economy in the region, in addition to being the main field of work, has been affected, as returning small farmers are considered the most affected group during the period of displacement.
-As a result of the events, the proportion of men in society decreased, especially the youth group, which used to carry out the most stressful work in rural areas, which led to an increase in the burdens that women had to bear despite the fact that even before the crisis they bore more than 75% of the burdens of rural economic activities.
The project seeks to create job opportunities in the targeted areas for the returnees to their areas, especially the most vulnerable groups, led by female breadwinners, youth and persons with disabilities, with a focus on the most important value chains affected by the crisis.
Functions / Key Results Expected:
He / She main responsibility is to ensure the successful achievement of all project activities by performing the following tasks:
-Review workplan, developed by project team, of all activities and develop a comprehensive and detailed list of tasks with clear timeframe.
-Assist in market survey and collection of offers for all procurement process related to project’s activities
-Organize offers and micro-purchases and follow-up on finalizing procurement process on time and arrange for delivery of goods and services according to activities agenda.
-Collect and keep full track record of invoices and receipts and submit to management.
-Ensure logistical arrangement readiness for all training events at all workshop’s venues including seating, training materials, list of attendees, visibility and clear training agenda.
-Manage day-to-day tasks of training events according to training agenda.
-Coordinate between projects team and supervisor to handle emerging issues during training and come-out with alternative suggestions for solution, while reporting to supervisor and UNDP about major issues.
-Keep track record of event activities including attendance, complains, problem encountered, results and achievements Monitor all project activities, expenditures and progress towards achieving the project output.
-Develop monitoring and impact indicator for the project success.
-Monitor and evaluate overall progress on achievement of results.
-Provide feedback to the Project Manager on project activities.
-Suggest strategies to the Project Management for improving the efficiency and effectiveness of the project by identifying bottlenecks in completing project activities and developing plans to minimize or eliminate such bottlenecks.
-Assist the supervisor in preparing other relevant reports.
-Support in communication and public relation.
-Perform other duties as required.

-This position is with ICI for the benefit of UNDP– Deir Ezzour
-Candidates with more than 3 months Third Party Personnel contract validity, will not be eligible to apply for this position

-Duration and Type of Assignment: 8 months

1

Jul 06, 2022