Job ID
31955
Job Title
Logistics Officer
To work for
Terre des hommes Foundation - Switzerland
Country
Syria
City
Damascus
Field of Work
Procurement/Logistics/Delivery
Job Type
Full time
Military service
Not Specified
Minimum Education Level
Bachelor/ License Degree
Responsibilities
Working under the direct supervision of the Head of mission, the Logistics officer's main tasks will be:
1. Logistical Management
Logistical management of Mission premises:
• Oversee the furnishings of premises (office);
• Supervise maintenance and repairs of premises;
Provision and replenishing of office supplies:
• Identify needs in stationery and office supplies;
• Establish a follow-up procedure for the stationery store;
• Undertake purchases and storage of supplies;
Financial Management:
• Support the provision of documentary justification of expenses to the Finance Department;
2. Procurement, Stock Management and Suppliers
Database of Local Suppliers:
• Support the setting up and maintenance of a database of local suppliers, detailing criteria of quality, price, service, ethics etc;
Follow up of Procurement Procedures, conforming to procurement guidelines :
• Undertake quotations or support launch of Calls for Tender;
• Purchase goods, draft contracts;
• Receive merchandise and oversee the customs procedures for imported goods;
• Check the condition and nature of goods received as required by the contracts;
• Support the presentation, circulation, filing and archiving of procurement documents, conforming to procedures;
Support Management of Stocks and Supplies:
• Identify warehouses for storages, ensure premises are furnished and made secure for use;
• Follow up tools for stock management;
• Undertake periodic inventories;
• Asset management
• Manage stock movements and distributions of goods in the framework of project implementation;
3. Management of the Transportation
Support Management of the transportation and arrangement of the field trips
4. Facilitate implementation of projects in the field
Follow up of contractors with programme team
• Work on identifying suppliers and contractors and casual labour for quick implementation
• Ensure work is implemented and followed up as planned and in a timely manner
• Support qualitative works when it comes to construction and/or retrofitting
1. Logistical Management
Logistical management of Mission premises:
• Oversee the furnishings of premises (office);
• Supervise maintenance and repairs of premises;
Provision and replenishing of office supplies:
• Identify needs in stationery and office supplies;
• Establish a follow-up procedure for the stationery store;
• Undertake purchases and storage of supplies;
Financial Management:
• Support the provision of documentary justification of expenses to the Finance Department;
2. Procurement, Stock Management and Suppliers
Database of Local Suppliers:
• Support the setting up and maintenance of a database of local suppliers, detailing criteria of quality, price, service, ethics etc;
Follow up of Procurement Procedures, conforming to procurement guidelines :
• Undertake quotations or support launch of Calls for Tender;
• Purchase goods, draft contracts;
• Receive merchandise and oversee the customs procedures for imported goods;
• Check the condition and nature of goods received as required by the contracts;
• Support the presentation, circulation, filing and archiving of procurement documents, conforming to procedures;
Support Management of Stocks and Supplies:
• Identify warehouses for storages, ensure premises are furnished and made secure for use;
• Follow up tools for stock management;
• Undertake periodic inventories;
• Asset management
• Manage stock movements and distributions of goods in the framework of project implementation;
3. Management of the Transportation
Support Management of the transportation and arrangement of the field trips
4. Facilitate implementation of projects in the field
Follow up of contractors with programme team
• Work on identifying suppliers and contractors and casual labour for quick implementation
• Ensure work is implemented and followed up as planned and in a timely manner
• Support qualitative works when it comes to construction and/or retrofitting
Qualifications
Education: Professional diploma or university degree is a Logistics field (supply, IT, mechanic…)
Language: Excellent oral and writing skills in English C2, Arabic as mother tongue
Experiences and aptitudes:
• Advance IT knowledge (hardware and software, Microsoft Office, Internet)
• Previous experience with an NGO
• Previous experience in emergency response is appreciated
• Knowledge of international humanitarian response and development work
• Excellent written and spoken English and Arabic
• Knowledge of major donors procedures is an asset
Qualifications:
• Ability to work in an inter cultural environment
• Ability to work independently as well as a strong team player
• Ability to work effectively in a fast-paced, stressful environment
• Managing resources to optimize results
• Empowering and building trust
• Managing performance and development
• Planning and delivering results
• Flexible and creative
• Pro-active, goal-oriented and results driven
Language: Excellent oral and writing skills in English C2, Arabic as mother tongue
Experiences and aptitudes:
• Advance IT knowledge (hardware and software, Microsoft Office, Internet)
• Previous experience with an NGO
• Previous experience in emergency response is appreciated
• Knowledge of international humanitarian response and development work
• Excellent written and spoken English and Arabic
• Knowledge of major donors procedures is an asset
Qualifications:
• Ability to work in an inter cultural environment
• Ability to work independently as well as a strong team player
• Ability to work effectively in a fast-paced, stressful environment
• Managing resources to optimize results
• Empowering and building trust
• Managing performance and development
• Planning and delivering results
• Flexible and creative
• Pro-active, goal-oriented and results driven
Specific Vacancy Requirements
Child Safeguarding Policy:
• Raising awareness within the Foundation on violence against children
• Providing guidance to employees and others and defining expectations when it comes to preventing, raising, denouncing and responding to issues of child abuse
• Reducing the risk of child abuse by selectively recruiting employees and others
• Reducing the risk of child abuse by developing a culture of open and informed leadership within the organization and in our work with children
• Raising awareness within the Foundation on violence against children
• Providing guidance to employees and others and defining expectations when it comes to preventing, raising, denouncing and responding to issues of child abuse
• Reducing the risk of child abuse by selectively recruiting employees and others
• Reducing the risk of child abuse by developing a culture of open and informed leadership within the organization and in our work with children
Salary and Benefits
We offer an exciting and varied work, useful and meaningful, in a team that wants to make a difference for vulnerable children.
Are you interested? Do you want to face this challenge?
Are you interested? Do you want to face this challenge?
About us
Terre des hommes (Tdh) is the leading Swiss organisation for children’s aid. Through our health, protection, and emergency relief programs, we provide assistance to over four million children and their families in around 40 countries each year. Terre des hommes (Tdh) opened its Syria mission in 2021 and through 2022 we started to establish its operations with a small team based in Damascus. Currently, we are looking for dynamic team members who will help us to develop our mission and support operations in Rural Damascus and other areas of intervention.
Required employees number
1
Posted On
Sep 21, 2022
Expiry Date
Oct 21, 2022
CV Language
English