Job ID
33271
Job Title
Administrative Assistant
To work for
Action Against Hunger
Country
Syria
City
Damascus
Field of Work
Translation/Editorial Writing - Administrative
Job Type
Full time
Military service
Finished or Exempted (For male)
Minimum Education Level
Bachelor/ License Degree
Responsibilities
Objective 1: Office Support/Communication:
Support in organizing meetings and prepare minutes of meetings
Support in organizing of workshops and trainings when requested
Prepare minutes and notes from external meetings and ensure minutes are validated and circulated for all departments under supervision of Liaison officer
Objective 2: Archiving
Maintain files and records of memoranda, outgoing correspondence donor correspondence and reporting
Maintain control records on incoming correspondence documents and follows up on them to ensure timely reply or action taking.
Ensure files and communication incoming and out-going, are registered, translated from Arabic to English and vice versa, and updated orderly
Ensures that files include all required documents, and all documents are properly signed
Objective 3: Translation
Ensures high level translation of all documents (agreements, letters, and etc)
Ensure all received documents/approvals are translated and disseminated to concerned staff
Support in organizing meetings and prepare minutes of meetings
Support in organizing of workshops and trainings when requested
Prepare minutes and notes from external meetings and ensure minutes are validated and circulated for all departments under supervision of Liaison officer
Objective 2: Archiving
Maintain files and records of memoranda, outgoing correspondence donor correspondence and reporting
Maintain control records on incoming correspondence documents and follows up on them to ensure timely reply or action taking.
Ensure files and communication incoming and out-going, are registered, translated from Arabic to English and vice versa, and updated orderly
Ensures that files include all required documents, and all documents are properly signed
Objective 3: Translation
Ensures high level translation of all documents (agreements, letters, and etc)
Ensure all received documents/approvals are translated and disseminated to concerned staff
Qualifications
-Degree in English literature is a plus or any relevant field,
-3-4 year working Experience in an Administrative role
-Humanitarian sector knowledge and experience Is a plus
-Experience in professional translation
-3-4 year working Experience in an Administrative role
-Humanitarian sector knowledge and experience Is a plus
-Experience in professional translation
Specific Vacancy Requirements
-very good level in MS Excel, PowerPoint, Word, Visio, web applications
-Excellent level in English (advanced level)
-Mobility (inside & out side of Syria)
-Excellent level in English (advanced level)
-Mobility (inside & out side of Syria)
Salary and Benefits
Contract period: 6 months renewable base on Action Against Hunger fund and performance.
Salary/benefits: According to Action Against Hunger's salary scale and terms and conditions.
Duty station: Damasucs
- Candidates may be contacted for other suitable positions within Action Against Hunger.
- Due to the high-number of application received, only potential applicants will be contacted.
-Applications will be assessed and vacancy might be closed before the end of the announcement as per qualifications availability.
- The organization is committed to the principles of non-discrimination and diversity and is particularly interested in receiving applications from a broad spectrum of qualified people.
In the process of recruitment, selection and appointment Action Against Hunger implement a range of procedures and actions including Criminal Background Checks/ International vetting/Certificate of good conduct to ensure children and vulnerable adults are safeguarded and abuse is prevented
Salary/benefits: According to Action Against Hunger's salary scale and terms and conditions.
Duty station: Damasucs
- Candidates may be contacted for other suitable positions within Action Against Hunger.
- Due to the high-number of application received, only potential applicants will be contacted.
-Applications will be assessed and vacancy might be closed before the end of the announcement as per qualifications availability.
- The organization is committed to the principles of non-discrimination and diversity and is particularly interested in receiving applications from a broad spectrum of qualified people.
In the process of recruitment, selection and appointment Action Against Hunger implement a range of procedures and actions including Criminal Background Checks/ International vetting/Certificate of good conduct to ensure children and vulnerable adults are safeguarded and abuse is prevented
About us
An international Non-governmental, Neutral and independent Humanitarian Organization, which combat to deliver humanitarian assistance in the crises areas all over the world.
It has been working in Syria since 2009 with the Iraqi refugees and then in 2012 with the Syrian population affected by the current crises in the country.
It has been working in Syria since 2009 with the Iraqi refugees and then in 2012 with the Syrian population affected by the current crises in the country.
Required employees number
1
Posted On
Jan 11, 2023
Expiry Date
Feb 10, 2023
CV Language
English