Job ID
33356

Job Title
Admin Officer

To work for
Gruppo di Volontariato Civile GVC

Country
Syria

City
Aleppo

Job Type
Full time

Military service
Finished or Exempted (For male)

Minimum Education Level
Bachelor/ License Degree

Responsibilities
Objective 1: Ensuring a good archiving system for all Admin files of GVC Syria mission, Aleppo branch.
Activities/Main duties:
• Scanning the personnel documents as well as all the admin files linked with the GVC projects.
• Archiving the personnel documents and the admin files using the current archiving system (hardcopies and softcopies).
• Labelling each folder and creating a follow-up tool to facilitate the searching of each file.
• Checking each existing file and following up with concerned people to have the missing information or documents.

Objective 2: Ensuring the follow-up and completion of the Leases related to Office and Warehouse(s) in Aleppo, in coordination with the Logistician in Aleppo
Activities/Main duties:
• Management and maintenance of all GVC’s leases.
• Ensure all leases are paid on time.
• Regular communication with landowners on maintenance issues.
• Ensure all premises are maintained and conducive to a good working/living environment.
• Ensure all purchases (stationary, office supplies) for offices and apartments are in a timely manner.
• Prepare payment requests for the finance department with all the necessary documents for purchases made for administration expenses.

Qualifications
• Educational Background: BA degree relevant to the position.
• Experience: At least 1 year of experience in the same or similar position. At least 1 year of experience with a humanitarian INGO/NGO (preferably).
• Languages: Very good in Arabic and English.
• Personal qualities and soft skills:
- Good communication and coordination skills.
- Knowledge of MS Office software (including Word, Excel, Outlook, and PowerPoint).
- High reliability, flexibility, and responsiveness

Salary and Benefits
Salary will be established according to GVC salary scale.
- only pre-selected candidates will be contacted the applications will be reviewed as they are received and the position may be before the deadline


About us
Gruppo di Volontariato Civile, GVC - a non-governmental, and independent organization, founded in 1971 in Bologna (Italy).
Since its foundation, GVC is active in international development aid projects, humanitarian aid to populations suffering from conflicts and natural disasters to reconstruction, hygiene, and food security; from rural development to education, to the protection of women's and children's rights.
In over forty years of activity, GVC had operated in all parts of the world, carrying out thousands of projects. collaborating with public institutions, cultural associations, cooperatives, and Italian and European NGOs,
In Syria, among 2010 and 2011, GVC implemented a project in Syria, in the city of Aleppo, strengthening the educational system in public schools taking in consideration presence of Iraqi students refugees.
At the end of 2013 GVC obtained the authorization from the Syrian Ministry of Foreign Affairs to work in humanitarian aid in the crisis.

Required employees number
1

Posted On
Jan 19, 2023

Expiry Date
Feb 18, 2023

Photo
Required

CV Language
English




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