Job ID
33450
Job Title
Country Logistics Coordfinator
To work for
COOPI Cooperazione Internazionale
Country
Syria
City
Damascus
Field of Work
Procurement/Logistics/Delivery
Job Type
Full time
Military service
Finished or Exempted (For male)
Minimum Education Level
Bachelor/ License Degree
Responsibilities
• Country Logistics coordination:
o coordinates the country logistics function, both at Country Coordination level and at field office level.
o ensures that the logistics works correctly in qualitative and quantitative terms, at all different levels and in compliance with the procedures.
o Ensures a timely and quality implementation of COOPI programming with a strong coordination between program and logistical teams
• Purchases’ management:
o ensures the correct application of the procedures – COOPI and the donors’ – related to goods and services’ purchases (including planning and necessary documents);
o monitors suppliers performance in compliance and ensure that the selection process for goods and services - and contracts related assignment (calls for tenders) – are done in a transparent and coherent way.
o Responsible for regular update of supplier lists
o Development and update of Supplier Evaluation Tool
• Vehicles, premises and machines management:
o ensures the machines/vehicles’ utilization planning and that vehicles’ maintenance and repair - reports and regular checks - are timely and correctly performed.
o ensures that the use of vehicles and machines is compliant with donors’ and organization’s procedures;
o Responsible for effective and safe use of premises and identification of new premises
• Goods and stock management:
o ensures all goods inventory, stock monitoring and the use of instruments for report writing;
o monitors correct goods’ use and conservation;
o ensures that the correct maintenance of the immovable goods is performed and that the country is provided with rules for correctly making use of these goods.
• Staff management:
o coordinates, supervises and evaluates the logistical staff work and ensures the training if needed;
• Logistics reports:
o ensures that all logistic-related reports are produced in line with COOPI’s procedures and the Country Regulation.
• Institutional relations: upon request, represents the organization at all logistical sector coordination meetings
o coordinates the country logistics function, both at Country Coordination level and at field office level.
o ensures that the logistics works correctly in qualitative and quantitative terms, at all different levels and in compliance with the procedures.
o Ensures a timely and quality implementation of COOPI programming with a strong coordination between program and logistical teams
• Purchases’ management:
o ensures the correct application of the procedures – COOPI and the donors’ – related to goods and services’ purchases (including planning and necessary documents);
o monitors suppliers performance in compliance and ensure that the selection process for goods and services - and contracts related assignment (calls for tenders) – are done in a transparent and coherent way.
o Responsible for regular update of supplier lists
o Development and update of Supplier Evaluation Tool
• Vehicles, premises and machines management:
o ensures the machines/vehicles’ utilization planning and that vehicles’ maintenance and repair - reports and regular checks - are timely and correctly performed.
o ensures that the use of vehicles and machines is compliant with donors’ and organization’s procedures;
o Responsible for effective and safe use of premises and identification of new premises
• Goods and stock management:
o ensures all goods inventory, stock monitoring and the use of instruments for report writing;
o monitors correct goods’ use and conservation;
o ensures that the correct maintenance of the immovable goods is performed and that the country is provided with rules for correctly making use of these goods.
• Staff management:
o coordinates, supervises and evaluates the logistical staff work and ensures the training if needed;
• Logistics reports:
o ensures that all logistic-related reports are produced in line with COOPI’s procedures and the Country Regulation.
• Institutional relations: upon request, represents the organization at all logistical sector coordination meetings
Qualifications
• A degree in Logistics, Engineering, Business, or related field
• Minimum 3 years experience in the humanitarian field as logistics coordinator or in a similar position. Demonstrated experience in procurement, distribution, stock management, fleet management, communications
• Strong analytical and practical problem-solving skills;
• Strong supervisory abilities, and demonstrated capacity of teamwork and of coordination with the relevant actors
• Very good inter-personal and writing communication skills
• Ability to organize work efficiently and deliver assignments in a timely manner often under time constraints
• Proficiency in written and spoken English
• Computer literacy, with high proficiency in the use of standard office software applications (e.g. Microsoft Word, Excel and PowerPoint)
• Minimum 3 years experience in the humanitarian field as logistics coordinator or in a similar position. Demonstrated experience in procurement, distribution, stock management, fleet management, communications
• Strong analytical and practical problem-solving skills;
• Strong supervisory abilities, and demonstrated capacity of teamwork and of coordination with the relevant actors
• Very good inter-personal and writing communication skills
• Ability to organize work efficiently and deliver assignments in a timely manner often under time constraints
• Proficiency in written and spoken English
• Computer literacy, with high proficiency in the use of standard office software applications (e.g. Microsoft Word, Excel and PowerPoint)
Specific Vacancy Requirements
Due to the urgency of this role, we will be reviewing CVs and interviewing candidate in advance of the closing date. For this reason, interested candidates are asked to submit their application as soon as possible.
Salary and Benefits
As per COOPI salary scale
About us
We are an independent Italian NGO founded in Milan by Father Vincenzo Barbieri on April 15 1965.
For 50 years we have been dedicated to breaking the cycle of poverty and to supporting populations affected by wars, socio-economic crises or natural disasters in their path to recovery and sustainable development, by making use of the professionalism of local and international operators, and through our partnerships with public and private bodies and civil society organizations.
Today we are present in 24 countries in Africa, the Middle East, Latin America and the Caribbean, with 150 humanitarian projects reaching almost 2,400,000 people. Since 2006 we have been providing food, education, health and protection to thousands of children in 8 countries through our child sponsorship programs.
Since 1965 we have helped 100 million people, through 1,600 projects in 63 countries, employing 4,500 expatriate and 55,000 local operators.
For 50 years we have been dedicated to breaking the cycle of poverty and to supporting populations affected by wars, socio-economic crises or natural disasters in their path to recovery and sustainable development, by making use of the professionalism of local and international operators, and through our partnerships with public and private bodies and civil society organizations.
Today we are present in 24 countries in Africa, the Middle East, Latin America and the Caribbean, with 150 humanitarian projects reaching almost 2,400,000 people. Since 2006 we have been providing food, education, health and protection to thousands of children in 8 countries through our child sponsorship programs.
Since 1965 we have helped 100 million people, through 1,600 projects in 63 countries, employing 4,500 expatriate and 55,000 local operators.
Required employees number
1
Posted On
Jan 29, 2023
Expiry Date
Feb 28, 2023
Photo
Required
CV Language
English
Additional questions for applicants
Q1: Have you been under any administrative, disciplinary or criminal conviction resulted from investigation of sexual exploitation or abuse?
Q2: Have you been under investigation or have resigned before investigation closure related to sexual exploitation or abuse?
Q3: Are you in a sexual relation or married to a person under 18 years old?
Q2: Have you been under investigation or have resigned before investigation closure related to sexual exploitation or abuse?
Q3: Are you in a sexual relation or married to a person under 18 years old?