Job ID
33473
Job Title
Secretary - Female
To work for
Confidential
Country
Syria
City
Damascus
Field of Work
Secretariat - Administrative
Job Type
Full time
Minimum Education Level
Bachelor/ License Degree
Responsibilities
* Types memos, letters, e-mails, and prepares documents and presentations according to requirements and instructions.
* Coordinates with the other employees on behalf of the Executives with regard to information gathering / sharing, and following-up.
* Maintains and processes documents for the Executive review and signature.
* Attends to official telephone calls, letters and e-mails, and filters them based on priority and importance.
* Diplomatically handles interactions over calls to direct or hold calls appropriately.
* Prepares communication briefs on various subjects as required, on behalf of the Executive.
* Manages the daily and weekly schedule and maintains the appointment calendar for the Executive.
* Liaises with concerned parties for meetings to ensure smooth coordination.
* Receives visitors and looks after their comfort and coordinates their meetings with the Executive.
* Makes travel arrangements for the Executive by booking flights, accommodation and transport as per travel policy.
* Identifies equipment, furnishings, hardware and software requirements for the Executive’s office.
* Liaises with the Administration section for acquiring and installing office equipment for the Executive.
* Maintains expenditure, budgets and associated documents for the Executive’s office.
* Maintains the physical and electronic filing systems associated with the office of the Executive.
* Ensures proper documentation, handling, safe storage and easy retrieval of information
*Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
* Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
* Handle confidential documents ensuring they remain secure
* Maintain electronic and paper records ensuring information is organized and easily accessible
* Coordinates with the other employees on behalf of the Executives with regard to information gathering / sharing, and following-up.
* Maintains and processes documents for the Executive review and signature.
* Attends to official telephone calls, letters and e-mails, and filters them based on priority and importance.
* Diplomatically handles interactions over calls to direct or hold calls appropriately.
* Prepares communication briefs on various subjects as required, on behalf of the Executive.
* Manages the daily and weekly schedule and maintains the appointment calendar for the Executive.
* Liaises with concerned parties for meetings to ensure smooth coordination.
* Receives visitors and looks after their comfort and coordinates their meetings with the Executive.
* Makes travel arrangements for the Executive by booking flights, accommodation and transport as per travel policy.
* Identifies equipment, furnishings, hardware and software requirements for the Executive’s office.
* Liaises with the Administration section for acquiring and installing office equipment for the Executive.
* Maintains expenditure, budgets and associated documents for the Executive’s office.
* Maintains the physical and electronic filing systems associated with the office of the Executive.
* Ensures proper documentation, handling, safe storage and easy retrieval of information
*Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
* Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
* Handle confidential documents ensuring they remain secure
* Maintain electronic and paper records ensuring information is organized and easily accessible
Qualifications
* AT least a Baccalaureate
* At least 5-year experience As an Executive and Administrative Assistant, Secretary or similar role preferably in a medium to large construction and development company
* At least 5-year experience As an Executive and Administrative Assistant, Secretary or similar role preferably in a medium to large construction and development company
Specific Vacancy Requirements
The job holder may be required to perform additional duties, which may be reasonably expected and form part of the job function.
Salary and Benefits
*Medical and life insurance.
*Social insurance
*GSM line and mobile allowance
*Very good salary
*Social insurance
*GSM line and mobile allowance
*Very good salary
About us
A company aims to establish projects with independent financial and administrative entities, all its industrial, commercial, tourism and real estate law activities are in line with the law
Required employees number
1
Posted On
Jan 31, 2023
Expiry Date
Mar 02, 2023
Photo
Required