Job ID
33485
Job Title
DCD Suppport
To work for
Oxfam Syria
Country
Syria
City
Damascus
Job Type
Full time
Military service
Finished or Exempted (For male)
Minimum Education Level
Bachelor/ License Degree
Responsibilities
KEY RESPONSIBILITIES
Strategic management and Leadership
• Manages and increases the effectiveness and efficiency of Support Services (Finance, Logistics,
Administration), through improvements to each function as well as coordination and communication
between support and programme teams
• Provides leadership to the various business support functions (planning & priority setting), ensuring the
best possible support to the programme and advice to the country management team.
• Ensures all business support functions complying with all Oxfam requirements and procedures.
• Liaises with managers in country, in the regional centre and HQ as necessary in order to resolve
problems related to the effective functioning of business support.
• Provides leadership in the country program strategy development, strategy implementation and
program review
• Leads and provides support to the Country Director on Risk Management, systems and compliance;
leads on legality issues
• Set an example in embedding Oxfam values in the daily interaction both internally and externally
Finance
• Provides direction to the Finance Manager on financial management, policies and procedures, ensuring
that the programme is informed of all developments in financial policies laid down by Oxford, The OI
platform or the Country Programme. Ensures the programme is complying with financial standards set
by Oxfam GB.
Job profile template version 1 – 17.03.20
• Directs annual budgeting and planning process for the Programme's Global Budget in close liaison with the CD, Programme Managers and Programme Co-ordinators
• Liaises with the funding team to ensure that all donor reporting requirements are met, including proposals, budgets and donor reporting liaising as required with Regional Funding unit, GB Node/OI platform and donors as required.
• Provides direct support to the Country Director, Head of Programmes and the Programme Managers in the field on all matters of finance specifically budget preparation, monitoring, control and reporting with a view to ensuring good financial standards are met.
• Produces monthly financial management information for the Country Management Team and ensures that the finance team provides necessary financial reports for field programme managers to monitor and review their project activities.
• Supervises the programme Admin/Finance/Logistics teams in maintaining the programme inventory and fixed assets, ensuring that all Oxfam assets are properly safeguarded and tracked.
• Oversee Hubs Finance team, make sure compliance is in place and the Finance team in the hubs are well trained and empowered.
Logistics
• Management of the Logistics Co-ordinator to ensure continuous follow up on Logistics processes and day-to-day operations; ensuring compliance with Oxfam Log procedures and policies.
• Provides support and guidance on good practice on use of assets, vehicles, equipment and in general organization of resources to ensure an appropriate use and compliance with Oxfam GB policies.
• Make sure vetting system is in place and aid diversion is followed for all suppliers, contractors and banks and action points are taken on timely basis.
• Oversee Hubs Log team, make sure compliance is in place and the Log team in the hubs are well trained and empowered.
Administration
• Overseas the management of Administration support functions and services and direct management of the Admin Senior officer.
Risk Management
• Serve as primary lead on legality issues and legal compliance including, legal registration in the country, staff registration, partnerships, etc.
• Lead and coordinate on all matters related to Health & Safety working with all stakeholders as required and mitigating risks to (EA, Region, CD)
Active engagement in the Country Management Team
• Deputises for the Country Director as required.
• Participate in and contribute to the strengthening of the Syria Country Management Team (CMT)
Any other duties that may be reasonably required of the postholder
Required to adhere to Oxfam’s principles and values as well as the promotion of gender justice and women's rights
Understanding of and commitment to adhere to equity, diversity, gender, child safety and staff health and wellbeing principles
Strategic management and Leadership
• Manages and increases the effectiveness and efficiency of Support Services (Finance, Logistics,
Administration), through improvements to each function as well as coordination and communication
between support and programme teams
• Provides leadership to the various business support functions (planning & priority setting), ensuring the
best possible support to the programme and advice to the country management team.
• Ensures all business support functions complying with all Oxfam requirements and procedures.
• Liaises with managers in country, in the regional centre and HQ as necessary in order to resolve
problems related to the effective functioning of business support.
• Provides leadership in the country program strategy development, strategy implementation and
program review
• Leads and provides support to the Country Director on Risk Management, systems and compliance;
leads on legality issues
• Set an example in embedding Oxfam values in the daily interaction both internally and externally
Finance
• Provides direction to the Finance Manager on financial management, policies and procedures, ensuring
that the programme is informed of all developments in financial policies laid down by Oxford, The OI
platform or the Country Programme. Ensures the programme is complying with financial standards set
by Oxfam GB.
Job profile template version 1 – 17.03.20
• Directs annual budgeting and planning process for the Programme's Global Budget in close liaison with the CD, Programme Managers and Programme Co-ordinators
• Liaises with the funding team to ensure that all donor reporting requirements are met, including proposals, budgets and donor reporting liaising as required with Regional Funding unit, GB Node/OI platform and donors as required.
• Provides direct support to the Country Director, Head of Programmes and the Programme Managers in the field on all matters of finance specifically budget preparation, monitoring, control and reporting with a view to ensuring good financial standards are met.
• Produces monthly financial management information for the Country Management Team and ensures that the finance team provides necessary financial reports for field programme managers to monitor and review their project activities.
• Supervises the programme Admin/Finance/Logistics teams in maintaining the programme inventory and fixed assets, ensuring that all Oxfam assets are properly safeguarded and tracked.
• Oversee Hubs Finance team, make sure compliance is in place and the Finance team in the hubs are well trained and empowered.
Logistics
• Management of the Logistics Co-ordinator to ensure continuous follow up on Logistics processes and day-to-day operations; ensuring compliance with Oxfam Log procedures and policies.
• Provides support and guidance on good practice on use of assets, vehicles, equipment and in general organization of resources to ensure an appropriate use and compliance with Oxfam GB policies.
• Make sure vetting system is in place and aid diversion is followed for all suppliers, contractors and banks and action points are taken on timely basis.
• Oversee Hubs Log team, make sure compliance is in place and the Log team in the hubs are well trained and empowered.
Administration
• Overseas the management of Administration support functions and services and direct management of the Admin Senior officer.
Risk Management
• Serve as primary lead on legality issues and legal compliance including, legal registration in the country, staff registration, partnerships, etc.
• Lead and coordinate on all matters related to Health & Safety working with all stakeholders as required and mitigating risks to (EA, Region, CD)
Active engagement in the Country Management Team
• Deputises for the Country Director as required.
• Participate in and contribute to the strengthening of the Syria Country Management Team (CMT)
Any other duties that may be reasonably required of the postholder
Required to adhere to Oxfam’s principles and values as well as the promotion of gender justice and women's rights
Understanding of and commitment to adhere to equity, diversity, gender, child safety and staff health and wellbeing principles
Qualifications
Experience, Knowledge & Competencies
ESSENTIAL
• Self-Awareness
• Listening
• Systems Thinking
• Humility
In addition:
• Suitable qualification in relevant field, preferably at Graduate level or equivalent experience. A Degree in finance, administration, accounting or equivalent and/or MBA/other higher diploma will be an advantage.
• Significant management experience in large or complex organizations
• Significant experience in managing Complex Supply and Logistics operations in a fragile environment including multi country Supply planning & delivery.
• Substantial experience of the NGO sector, ideally in a humanitarian context
• Excellent management and leadership skills
• High level ability in the application of strategic financial, human resources, IS, and logistics management, and experience in maximising resource utilisation
• Excellent communication skills - including fluency in written and spoken English.
• Excellent Computer skills – Word, Excel, use of the Internet, databases and email.
ESSENTIAL
• Self-Awareness
• Listening
• Systems Thinking
• Humility
In addition:
• Suitable qualification in relevant field, preferably at Graduate level or equivalent experience. A Degree in finance, administration, accounting or equivalent and/or MBA/other higher diploma will be an advantage.
• Significant management experience in large or complex organizations
• Significant experience in managing Complex Supply and Logistics operations in a fragile environment including multi country Supply planning & delivery.
• Substantial experience of the NGO sector, ideally in a humanitarian context
• Excellent management and leadership skills
• High level ability in the application of strategic financial, human resources, IS, and logistics management, and experience in maximising resource utilisation
• Excellent communication skills - including fluency in written and spoken English.
• Excellent Computer skills – Word, Excel, use of the Internet, databases and email.
Salary and Benefits
As per Oxfam Salary Scale
About us
Oxfam is an international confederation of 17 organizations networked together in more than 90 countries, as part of a global movement for change, to build a future free from the injustice of poverty.
In Syria :
While Oxfam has been present in the region since 1970, it began operating in Syria through its Damascus based presence in July 2013. Since then, Oxfam has been responding to both the urgent WASH needs for vulnerable people, and has been working on the rehabilitation of water systems in order to provide durable, more sustainable solutions to the affected populations. Interventions implemented under Oxfam's WASH Programme include: Provision of Acute Emergency Life-Saving WASH Services, Rehabilitation of Water Systems, Hygiene Promotion and Water Conservation, Capacity Building and Training, and Improved Emergency WASH Coordination. To date, Oxfam has been worked in 10 governorates, seeking out to over 2.5 million beneficiaries.
In Syria :
While Oxfam has been present in the region since 1970, it began operating in Syria through its Damascus based presence in July 2013. Since then, Oxfam has been responding to both the urgent WASH needs for vulnerable people, and has been working on the rehabilitation of water systems in order to provide durable, more sustainable solutions to the affected populations. Interventions implemented under Oxfam's WASH Programme include: Provision of Acute Emergency Life-Saving WASH Services, Rehabilitation of Water Systems, Hygiene Promotion and Water Conservation, Capacity Building and Training, and Improved Emergency WASH Coordination. To date, Oxfam has been worked in 10 governorates, seeking out to over 2.5 million beneficiaries.
Required employees number
1
Posted On
Jan 31, 2023
Expiry Date
Feb 15, 2023
CV Language
English