HR Manager

Syria

HR/QM

Finished or Exempted (For male)

Strategy
●Support the HOM in designing and implementing the HR strategy to meet mission’s programmatic needs and supporting the design of the country strategy plan/cost recovery
●In collaboration with the HOM/Area HR Coordinator develop and update HR policies, processes and systems to support the achievement of the mission’s goals
●Support the line managers and staffs for any change of local legal requirements and regulations
●Contribute to the development of budget for project proposals to ensure consistency and budget compliance
●In coordination with the SMT design and update the mission organizational chart
HR policies, procedures and reporting
●Contribute to develop and update HR policies and ensure that standard HR processes are implemented. Regularly visit the project locations and verify the implementation of the Internal Regulations
●Implement and update on regular basis the salary grid in line with the standard Function Grid
●Lead the HR team to ensure the implementation of a regular onboarding process for National Staffs (personnel documents, archive, induction, orientation, etc.)
●Supervise the HR Assistant in ensuring that all contracts i.e. employment, service, secondment and consultancies, comply with INTERSOS policies, national laws and donors requirements
●With the support of the HR Administration Officer guarantee that all personnel dossiers are kept in order and updated
●Follow up the implementation of the audit actions points related to HR aspects and together with HR Administrator Officer archive audit reports
●Visit regularly all field bases to ensure INTERSOS premises meet minimum standards
●Write and share regular ad-hoc reports and HR monthly reports through IMP. Send HR reports to Area HR Coordinator and Head of mission if needed
Recruitment
●Is responsible to ensure a punctual, smooth and regular local recruitment process, according to the Recruitment Policy and labour law and oversee the whole selection process
●Guide the HR team to ensure the identification of best sources of recruitment according to the needs and objectives of the mission.
●Support the definition of the recruitment strategy based on the analysis of labor market
Management of National Staffs
●Ensure standard HR processes throughout the country offices and lead the development of HR procedures and processes
●Design, implement and update the National Staffs Internal Regulations in line with INTERSOS standards and with the local Labor Law and monitor and guarantee the implementation of the through regularly visits to the project locations
●Develop a standard induction process
●Managing disciplinary measures
●With the support of the HR Assistant guarantee that all personnel dossiers are kept in order and updated (e.g. contract of employment, contract’s amendment, CV, national id, pictures, disciplinary measures, leave requests, resignation letters, etc.)
● Support the coordinators/supervisors/activity managers in the in the evaluation process (IRP) and make sure evaluations are properly archived
● Advise the line managers and (SMT) on HR procedures and policies
● Facilitate staffs management to contribute in building a pleasant work environment
● Propose and monitor the Duty of Care for the staffs, and promote initiatives for their well-being
● Support the design of Compensation and Benefits policy for National Staffs
● Support the Finance department in making sure that the payslips correctly include what is foreseen in terms of remuneration by the salary grid
● Is responsible for the preparation of the monthly salaries and payslips in order to ensure the punctuality and accuracy of staffs’ payroll and the payment of taxes ensuring compliance with national labour laws
●Ensure that the mission defines and sign a legal agreement with a local law firm/lawyer ensuring the compliance with the HR legal requirements of the country. Liaise with the law firm/lawyer for any HR matters
●Visit regularly all field to support team and provide them coaching and mentoring
Learning and development
●Plan and conduct internal HR workshops and trainings for national staffs according to organizational needs
●Roll-out the Learning and Development policy for International and National Staffs
●Lead the follow up of local training opportunities for the National Staffs and share information coordinating with the Line Managers or any other relevant team member. Support in the identification of possible training needs and ensure a proper track of trainings attended
Representation
●Liaise with the legal advisor and with national and local authorities on the HR matters
●Participate in HR fora and working groups
Accountability and safeguarding
●Monitor regularly that the management of the staffs is in line with PSEA, CP Policies, Conflict of Interests and Internal Regulation and INTERSOS standard
●Support the Internal Audit and PSEA Referent for any investigation that may occur in the mission
●Liaise and follow-up with MEAL department for any HR-related complaint

● Essential computer literacy (word, excel and internet)
● Strategic vision
●Team building and cooperation
●Non-discriminatory attitude
●Ability to work and integrate in a multicultural team
●Active listening and empathy
●Behavioral flexibility and stress management
●Commitment to INTERSOS principles

A humanitarian organization that works all over the world bringing assistance to people in danger victims of natural disasters and armed conflicts.

With its own humanitarian operators, intervenes to effectively meet the needs of people in crisis, with a particular attention to the vulnerable groups, as women and children. It provides first aid, food, shelter, medical assistance and basic goods. It ensures that basic needs, as education, clean water and health, are met.

Mar 19, 2024

English