Job ID
42956
Job Title
Deputy Field Site Coordinator
To work for
IMC | International Medical Corps
Country
Syria
City
Aleppo
Job Type
Full time
Military service
Finished or Exempted (For male)
Minimum Education Level
Bachelor/ License Degree
Responsibilities
The Deputy Field Site Coordinator’s primary duty is to facilitate humanitarian and resilience programming at a specific field site location according to program design, budget and timeline. The Deputy Field Site Coordinator enables program implementation and supports the functions of programs, logistics, finance, and administration at the field site location. The Deputy Field Site Coordinator is the representative of the IMC mission in that field location.
To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation.
1- Program Management:
- Monitor programming in collaboration with technical departments leads to assure timely and efficient implementation in accordance with humanitarian principles, IMC rules and regulations and donor requirements in the area.
- Promote positive leadership within field site through regular and efficient internal coordination meetings.
- Manage programming activities for timely implementation of all activities listed in the proposal.
- Assist teams in the development and execution of work plans.
- Track monthly expenditure and project future expenses in reference to activities being implemented at field sites
- Coordinate activities with implementing agencies in the area to avoid duplication and to address gaps in service.
- Regularly update country office on progression of programs as per protocol When applicable:
- Ensure availability of up-to-date information on the affected and targeted community and coordinates beneficiary lists and numbers with different stakeholders.
- Ensure program implementation is on time, target and budget, using available M&E systems to reach desired impact.
- Make sure program data is updated on regular basis.
- Work with staff to submit timely and high-quality data and reports.
- Oversee partner planning, reporting, and compliance with IMC policies and donor requirements.
- Facilitate capacity-building efforts for local partners and maintain open channels of communication
- Support the integration of cross-cutting themes such as gender, protection, and inclusion.
2- Financial and Budgetary Oversight:
- Work with finance and project staff to ensure timely and accurate financial and programmatic reporting.
- Monitor expenditure against planned budgets and report any discrepancies to the Field Site Coordinator.
- Contribute to financial forecasting and donor financial reporting in coordination with finance and grants teams.
3- Human Resources Management and Capacity Building:
- Create and sustain a work environment of mutual respect where team members strive to achieve excellence.
- When applicable, oversee logistic and administrative actions of the programs in the field site
- Promote accountability, communicate expectations and provide constructive feedback via regular performance reviews.
- Support country office HR on the recruitment and orientation of new team members as necessary in collaboration with program management.
- Promote shared understanding of IMC rules and regulations through ongoing training for staff.
- Assist in developing staff capacity and deliver/monitor the implementation of the plan.
- Contribute to country team-building efforts, help team members identify problem-solving options and ensure the integration of all team members into relevant decision-making processes
4- Accountability, Effectiveness Programming (AEP):
- Ensure all staff and volunteers receive basic communication and complaint handling skills training.
- Ensure their staff know how to receive, record, and refer (to the CBFRM) feedback and complaints should they be approached by a member of the community.
- Ensure their staff know how to provide basic informed consent (explaining what happens to feedback/complaint, timeline, how they can contact IMC, how/when they should receive a response from IMC, rights/limitations regarding anonymous complaints, etc.).
- Based on findings, lessons, feedback and assessment data generated from M&E and AEP systems, identify and utilize the best approaches to provide communities with relevant and actionable life-saving and life-enhancing activities and information.
5- Representation:
- Promote IMC work and liaise with relevant external stakeholders, local leaders, and government officials.
- Generate a positive image of IMC and its personnel in the field site location
- Represent IMC to UN and INGO community and build collaborative partnerships with NGO partners, sub-grantees, another stakeholder.
- Support donor visits, assessments, and evaluations at field site level.
Perform other duties as assigned. The duties and responsibilities listed in this document are representative of the nature and level of work assigned and not necessarily all-inclusive.
To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation.
1- Program Management:
- Monitor programming in collaboration with technical departments leads to assure timely and efficient implementation in accordance with humanitarian principles, IMC rules and regulations and donor requirements in the area.
- Promote positive leadership within field site through regular and efficient internal coordination meetings.
- Manage programming activities for timely implementation of all activities listed in the proposal.
- Assist teams in the development and execution of work plans.
- Track monthly expenditure and project future expenses in reference to activities being implemented at field sites
- Coordinate activities with implementing agencies in the area to avoid duplication and to address gaps in service.
- Regularly update country office on progression of programs as per protocol When applicable:
- Ensure availability of up-to-date information on the affected and targeted community and coordinates beneficiary lists and numbers with different stakeholders.
- Ensure program implementation is on time, target and budget, using available M&E systems to reach desired impact.
- Make sure program data is updated on regular basis.
- Work with staff to submit timely and high-quality data and reports.
- Oversee partner planning, reporting, and compliance with IMC policies and donor requirements.
- Facilitate capacity-building efforts for local partners and maintain open channels of communication
- Support the integration of cross-cutting themes such as gender, protection, and inclusion.
2- Financial and Budgetary Oversight:
- Work with finance and project staff to ensure timely and accurate financial and programmatic reporting.
- Monitor expenditure against planned budgets and report any discrepancies to the Field Site Coordinator.
- Contribute to financial forecasting and donor financial reporting in coordination with finance and grants teams.
3- Human Resources Management and Capacity Building:
- Create and sustain a work environment of mutual respect where team members strive to achieve excellence.
- When applicable, oversee logistic and administrative actions of the programs in the field site
- Promote accountability, communicate expectations and provide constructive feedback via regular performance reviews.
- Support country office HR on the recruitment and orientation of new team members as necessary in collaboration with program management.
- Promote shared understanding of IMC rules and regulations through ongoing training for staff.
- Assist in developing staff capacity and deliver/monitor the implementation of the plan.
- Contribute to country team-building efforts, help team members identify problem-solving options and ensure the integration of all team members into relevant decision-making processes
4- Accountability, Effectiveness Programming (AEP):
- Ensure all staff and volunteers receive basic communication and complaint handling skills training.
- Ensure their staff know how to receive, record, and refer (to the CBFRM) feedback and complaints should they be approached by a member of the community.
- Ensure their staff know how to provide basic informed consent (explaining what happens to feedback/complaint, timeline, how they can contact IMC, how/when they should receive a response from IMC, rights/limitations regarding anonymous complaints, etc.).
- Based on findings, lessons, feedback and assessment data generated from M&E and AEP systems, identify and utilize the best approaches to provide communities with relevant and actionable life-saving and life-enhancing activities and information.
5- Representation:
- Promote IMC work and liaise with relevant external stakeholders, local leaders, and government officials.
- Generate a positive image of IMC and its personnel in the field site location
- Represent IMC to UN and INGO community and build collaborative partnerships with NGO partners, sub-grantees, another stakeholder.
- Support donor visits, assessments, and evaluations at field site level.
Perform other duties as assigned. The duties and responsibilities listed in this document are representative of the nature and level of work assigned and not necessarily all-inclusive.
Qualifications
- Typically, a bachelor's degree in a related field is preferred. An equivalent combination of relevant education and experience may be substituted as appropriate.
- Typically, 5+ years of relevant and progressive NGO project and personnel management experience in humanitarian or development contexts, including a minimum of 2 years of international work experience in an operations management role
- Experience in project management in the humanitarian sector
- Familiarity with international humanitarian operations, coordination structures, and the mandates of donors, UN agencies, and other NGOs
- Good understanding of financial management and strategic planning
- Understanding and ability to work in unstable and multi-cultural environment (cultural sensitivity)
- Profound cross-cultural awareness and insight into health care issues.
- Proficient in computer applications, especially with MS Word and MS Excel, MS PowerPoint.
- Typically, 5+ years of relevant and progressive NGO project and personnel management experience in humanitarian or development contexts, including a minimum of 2 years of international work experience in an operations management role
- Experience in project management in the humanitarian sector
- Familiarity with international humanitarian operations, coordination structures, and the mandates of donors, UN agencies, and other NGOs
- Good understanding of financial management and strategic planning
- Understanding and ability to work in unstable and multi-cultural environment (cultural sensitivity)
- Profound cross-cultural awareness and insight into health care issues.
- Proficient in computer applications, especially with MS Word and MS Excel, MS PowerPoint.
Specific Vacancy Requirements
- Ability to, exercise sound judgment and make decisions independently, extremely flexible, and could cope with stressful situations and frustrations
- Ability to relate to and motivate staff effectively
- Creativity and the ability to work with limited resources
- Excellent decision-making skills, a Team player, and strong communication skills, both oral and written.
- Ability to travel and visit other field locations due to the need.
- Ability to relate to and motivate staff effectively
- Creativity and the ability to work with limited resources
- Excellent decision-making skills, a Team player, and strong communication skills, both oral and written.
- Ability to travel and visit other field locations due to the need.
Salary and Benefits
- As Per IMC Salary Scale.
- Social Security.
- Medical Insurance.
- Life Insurance.
International Medical Corps never asks job applicants for a fee, payment, or other monetary transaction. If you are asked for money in connection with this recruitment, please report to International Medical Corps at the website for reporting misconduct: www.InternationalMedicalCorps.ethicspoint.com.
Please do not submit your CV or application to this website, it will not be considered for review.
- ANNOUNCEMENT WILL BE CLOSED MANUALLY UPON REACHING A SUCCESSFUL CANDIDATE.
- WOMEN ARE STRONGLY ENCOURAGED TO APPLY.
Code of Conduct
As applicable to this position, an individual must promote and encourage a culture of compliance and ethics throughout the organization and maintain a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards. Staff are also responsible for preventing violations to our Code of Conduct and Ethics, which may involve Conflicts of Interest, Fraud, Corruption or Harassment. If you see, hear or are made aware of any violations to the Code of Conduct and Ethics or Safeguarding Policy, you have an obligation to report.
Safeguarding:
It is all staff shared responsibility and obligation to safeguard and protect populations with whom we work, including adults who may be particularly vulnerable and children. This includes safeguarding from the following conduct by our staff or partners: sexual exploitation and abuse; exploitation, neglect, or abuse of children, adults at risk, or LGBTI individuals; and any form of trafficking in persons.
- Social Security.
- Medical Insurance.
- Life Insurance.
International Medical Corps never asks job applicants for a fee, payment, or other monetary transaction. If you are asked for money in connection with this recruitment, please report to International Medical Corps at the website for reporting misconduct: www.InternationalMedicalCorps.ethicspoint.com.
Please do not submit your CV or application to this website, it will not be considered for review.
- ANNOUNCEMENT WILL BE CLOSED MANUALLY UPON REACHING A SUCCESSFUL CANDIDATE.
- WOMEN ARE STRONGLY ENCOURAGED TO APPLY.
Code of Conduct
As applicable to this position, an individual must promote and encourage a culture of compliance and ethics throughout the organization and maintain a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards. Staff are also responsible for preventing violations to our Code of Conduct and Ethics, which may involve Conflicts of Interest, Fraud, Corruption or Harassment. If you see, hear or are made aware of any violations to the Code of Conduct and Ethics or Safeguarding Policy, you have an obligation to report.
Safeguarding:
It is all staff shared responsibility and obligation to safeguard and protect populations with whom we work, including adults who may be particularly vulnerable and children. This includes safeguarding from the following conduct by our staff or partners: sexual exploitation and abuse; exploitation, neglect, or abuse of children, adults at risk, or LGBTI individuals; and any form of trafficking in persons.
About us
Humanitarian, nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs.
International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status.
International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status.
Required employees number
1
Posted On
May 12, 2025
Expiry Date
May 27, 2025
Photo
Required
CV Language
English