Job ID
43006
Job Title
HR ASSISTANT
To work for
Oxfam Syria
Country
Syria
City
Aleppo
Field of Work
HR/QM - Humanitarian/Disasters
Job Type
Full time
Military service
Finished or Exempted (For male)
Minimum Education Level
Bachelor/ License Degree
Responsibilities
Induction:
• Monitor and ensure that induction meetings are done timely and induction checklist is updated, signed and filed in personal file.
• Ensure file management is properly done, personal files and HR files are
• Manages and maintains staff leave, R&R, time sheets and attendance schedules.
• Share joiner leavers list with security on regular basis.
Recruitment, Contract Management
• Support recruitment for vacancies, including but not limited to, ensuring prompt long listing and short-listing; downloading CVs from E-Acru; preparing written tests, scheduling interviews; contacting candidates, and writing regrets when needed
• Ensure that all necessary and related documents for every competition and recruitment is properly gathered and put in relevant file (requisition, job profile, short list, CVs, written tests, regret letters, recruitment summary)
• Ensure that all employment contract templates are updated, in line with the local labour law and Oxfam’s policy
• Coordinate and facilitate all on boarding processes and have signed completed schedule filed for reference. This include ensure new staff undertake all mandatory courses. Welcome new and transferred employees ensuring that they have the tools and knowledge needed to perform their job properly and get engaged within the Organization, Assuring the proper arrangements of new staff equipment’s (ID, laptop, phone …Where applicable)
• Responsible for the essential part of reference checks in coordination with Oxfam HR Accredited Referee and OGB Reference Team.
• supporting the HRO with contracting – staff and non staff
Medical:
• Support in ensuring that employee medical records are up to date and that arrangements are facilitated if necessary for any medical treatment that is required.
• Manages relations with medical service providers, monitors medical expenses and ensures medical staff records are handled and kept in a confidential manner
GOLD:
• Update medicals in GOLD and run GOLD reports for medicals.
• Update GOLD completely, timely and accurately in absence of HR Officer.
• Ensure GOLD reports are provided whenever needed.
Absence Management:
• Ensure that absence (including annual leave and sick leave) is proactively managed.
• Provide leaves record report to Managers on monthly basis.
• Conduct regular quality control checks to ensure data accuracy
Performance Management:
• Collect objectives and performance reviews. Share performance review report with HR Manager as required.
• Creates awareness and understanding among current and new staff on the code of conduct and safeguarding
Project support
• Ensuring all leavers complete exit interview and leaver process documents.
Any other duties that may be reasonably required of the postholder
• Monitor and ensure that induction meetings are done timely and induction checklist is updated, signed and filed in personal file.
• Ensure file management is properly done, personal files and HR files are
• Manages and maintains staff leave, R&R, time sheets and attendance schedules.
• Share joiner leavers list with security on regular basis.
Recruitment, Contract Management
• Support recruitment for vacancies, including but not limited to, ensuring prompt long listing and short-listing; downloading CVs from E-Acru; preparing written tests, scheduling interviews; contacting candidates, and writing regrets when needed
• Ensure that all necessary and related documents for every competition and recruitment is properly gathered and put in relevant file (requisition, job profile, short list, CVs, written tests, regret letters, recruitment summary)
• Ensure that all employment contract templates are updated, in line with the local labour law and Oxfam’s policy
• Coordinate and facilitate all on boarding processes and have signed completed schedule filed for reference. This include ensure new staff undertake all mandatory courses. Welcome new and transferred employees ensuring that they have the tools and knowledge needed to perform their job properly and get engaged within the Organization, Assuring the proper arrangements of new staff equipment’s (ID, laptop, phone …Where applicable)
• Responsible for the essential part of reference checks in coordination with Oxfam HR Accredited Referee and OGB Reference Team.
• supporting the HRO with contracting – staff and non staff
Medical:
• Support in ensuring that employee medical records are up to date and that arrangements are facilitated if necessary for any medical treatment that is required.
• Manages relations with medical service providers, monitors medical expenses and ensures medical staff records are handled and kept in a confidential manner
GOLD:
• Update medicals in GOLD and run GOLD reports for medicals.
• Update GOLD completely, timely and accurately in absence of HR Officer.
• Ensure GOLD reports are provided whenever needed.
Absence Management:
• Ensure that absence (including annual leave and sick leave) is proactively managed.
• Provide leaves record report to Managers on monthly basis.
• Conduct regular quality control checks to ensure data accuracy
Performance Management:
• Collect objectives and performance reviews. Share performance review report with HR Manager as required.
• Creates awareness and understanding among current and new staff on the code of conduct and safeguarding
Project support
• Ensuring all leavers complete exit interview and leaver process documents.
Any other duties that may be reasonably required of the postholder
Qualifications
ESSENTIAL
• Self-Awareness
• Systems Thinking
• Enabling
In addition:
• University/College qualification, minimum bachelor’s degree
• At least 2-3 years’ experience in a similar role in the sector with NGOs preferable INGOs.
• HR Generalist experience: recruitment, onboarding, leave management, staff records, and HR filing systems.
• Basic understanding of labour laws and HR compliance requirements
• Ability to be flexible and travel at short notice up to 2 weeks in any one travel
• Well-developed interpersonal and team skills and proven ability to be flexible in demanding situations.
• Pleasant and courteous personality.
• Efficient and organized.
• Possesses initiative, patience, tact, and able to work with minimum supervision
• Able to work under pressure and in insecure areas.
• Flexibility & adaptability.
• Competency in use of relevant technology systems (MS Office suite, HRIS)
• Fluency in Arabic and English (written and verbal)
• Commitment to humanitarian principles and action.
• Commitment to Oxfam’s equal opportunity and gender policies.
• Flexibility & adaptability.
Desirable
• Bachelor’s degree in a HR/significant relevant year of experience at this level with International Agencies or NGO’s.
• Experience of management/supervisory responsibilities.
• Self-Awareness
• Systems Thinking
• Enabling
In addition:
• University/College qualification, minimum bachelor’s degree
• At least 2-3 years’ experience in a similar role in the sector with NGOs preferable INGOs.
• HR Generalist experience: recruitment, onboarding, leave management, staff records, and HR filing systems.
• Basic understanding of labour laws and HR compliance requirements
• Ability to be flexible and travel at short notice up to 2 weeks in any one travel
• Well-developed interpersonal and team skills and proven ability to be flexible in demanding situations.
• Pleasant and courteous personality.
• Efficient and organized.
• Possesses initiative, patience, tact, and able to work with minimum supervision
• Able to work under pressure and in insecure areas.
• Flexibility & adaptability.
• Competency in use of relevant technology systems (MS Office suite, HRIS)
• Fluency in Arabic and English (written and verbal)
• Commitment to humanitarian principles and action.
• Commitment to Oxfam’s equal opportunity and gender policies.
• Flexibility & adaptability.
Desirable
• Bachelor’s degree in a HR/significant relevant year of experience at this level with International Agencies or NGO’s.
• Experience of management/supervisory responsibilities.
Specific Vacancy Requirements
The vacancy will be closed on 30 May
Salary and Benefits
As per Oxfam salary scale
About us
Oxfam is an international confederation of 17 organizations networked together in more than 90 countries, as part of a global movement for change, to build a future free from the injustice of poverty.
In Syria :
While Oxfam has been present in the region since 1970, it began operating in Syria through its Damascus based presence in July 2013. Since then, Oxfam has been responding to both the urgent WASH needs for vulnerable people, and has been working on the rehabilitation of water systems in order to provide durable, more sustainable solutions to the affected populations. Interventions implemented under Oxfam's WASH Programme include: Provision of Acute Emergency Life-Saving WASH Services, Rehabilitation of Water Systems, Hygiene Promotion and Water Conservation, Capacity Building and Training, and Improved Emergency WASH Coordination. To date, Oxfam has been worked in 10 governorates, seeking out to over 2.5 million beneficiaries.
In Syria :
While Oxfam has been present in the region since 1970, it began operating in Syria through its Damascus based presence in July 2013. Since then, Oxfam has been responding to both the urgent WASH needs for vulnerable people, and has been working on the rehabilitation of water systems in order to provide durable, more sustainable solutions to the affected populations. Interventions implemented under Oxfam's WASH Programme include: Provision of Acute Emergency Life-Saving WASH Services, Rehabilitation of Water Systems, Hygiene Promotion and Water Conservation, Capacity Building and Training, and Improved Emergency WASH Coordination. To date, Oxfam has been worked in 10 governorates, seeking out to over 2.5 million beneficiaries.
Required employees number
1
Posted On
May 15, 2025
Expiry Date
May 30, 2025
Photo
Required
CV Language
English