Job ID
43211
Job Title
PHP Assistant
To work for
Oxfam Syria
Country
Syria
City
Aleppo
Field of Work
Humanitarian/Disasters
Job Type
Full time
Military service
Finished or Exempted (For male)
Minimum Education Level
Bachelor/ License Degree
Responsibilities
KEY RESPONSIBILITIES
Coordination
• Assist the PHP Officers/ WASH team leader to coordinate, liaise with and support field teams to ensure coherent and consistent programming.
• Provide day to day support to volunteers, share information and feedback to and from the communities.
• Support the PHP officer in preparation of the PHP activities workplans, follow up on the logistic preparation and security clearance.
• Support coordination with key community representatives and schools board members including in order to set a proper planning for the hygiene campaigns and schools activities, collect information, support conducting FGDs and KI interviews, support the registration process, work with the hub FSPs (field personal assistants) on data entry, data analysis and data validation and produce list of beneficiaries according to the agreed criteria .
Assessment and Programme Design
• Support the PHP officer in assessing the needs in targeted locations, this will be through field visits, interviews and focus group discussions and collecting and analysing secondary and primary data, all in collaboration Oxfam, PHE, livelihoods, gender, and protection teams
• Help identify key hygiene risks and the barriers and motivations to practicing good hygiene and reduce risks of water-borne diseases, Cholera, COVID19 or other
• Ensure beneficiary and field teams involvement in assessment, planning and monitoring of WASH activities.
Programme Implementation
• Mobilise displaced communities and community leaders to coordinate and manage the Oxfam WASH interventions; Support communities to select WASH committees’ members and WASH focal points from the collective shelters, schools, and targeted communities, (responsible for monitoring the implementation, disease prevalence and evaluation of the planned activities).
• Assist in the planning, selection and facilitation of training community-based volunteers
• Support community-based volunteers during hygiene awareness sessions to community, follow up with them on daily bases, collet information on achieved target,
• to conduct trainings to form and strengthen committees/ school health clubs/ community child health clubs and to monitor progress of WASH Committees and follow up on problems
• Suggest new methods and approaches in order to improve the quality of the activities
• Support PHP officer in the design, plan and carry out hygiene promotion activities to promote safe PHP practices based on need with the committees and the trained community volunteers. These activities may include drama, information campaigns etc. in schools and communities as part of emergency response and resilience building
• Contribute to the development and pre-testing of PHP interactive learning tools and IEC materials
• Involve schools, health centres and community volunteers in the planning and roll out of PHP campaigns
• Assist PHP Officers in ensuring timely distribution of Hygiene kits.
• Support volunteers to carry out post-distribution monitoring Reporting, administration and information management:
• Contribute to the weekly PHP team review and planning meetings
• Obtain feedback from communities on the Oxfam WASH intervention where feasible
• Administrate payment requests, distribution lists and attendance lists
• Prepare, upload and file relevant documents according to agreed Oxfam procedures
• Provide weekly progress reports detailing progress to objectives ie. number of men and women trained, number of men, women, boy and girl beneficiaries, impact, challenges etc.
• Support the PHP officer to prepare monthly monitoring reports – PDM, status of project locations etc.
Assuring Programme Quality, Monitoring, Evaluation, Observation, and Learning
• Apply Oxfam’s minimum requirements on accountability to beneficiaries in the implementation of
PHP activities
• Raise awareness and build capacity of Oxfam field staff in adhering to Oxfam and international humanitarian standards
• Carry out data collection as required; PDM, Monitor PHP activities
• Reflect on programme experience and contribute to PHP /WASH evaluations and learning review
• Support and coordinate on service mapping
• Report any incidents or suspicious activities including field incidents to the PHP Officer and PHP TL
• Follow Oxfam’s Code of Conduct
• Act in a way that is sensitive to gender and protection issues
• Other tasks agreed with line manager
Coordination
• Assist the PHP Officers/ WASH team leader to coordinate, liaise with and support field teams to ensure coherent and consistent programming.
• Provide day to day support to volunteers, share information and feedback to and from the communities.
• Support the PHP officer in preparation of the PHP activities workplans, follow up on the logistic preparation and security clearance.
• Support coordination with key community representatives and schools board members including in order to set a proper planning for the hygiene campaigns and schools activities, collect information, support conducting FGDs and KI interviews, support the registration process, work with the hub FSPs (field personal assistants) on data entry, data analysis and data validation and produce list of beneficiaries according to the agreed criteria .
Assessment and Programme Design
• Support the PHP officer in assessing the needs in targeted locations, this will be through field visits, interviews and focus group discussions and collecting and analysing secondary and primary data, all in collaboration Oxfam, PHE, livelihoods, gender, and protection teams
• Help identify key hygiene risks and the barriers and motivations to practicing good hygiene and reduce risks of water-borne diseases, Cholera, COVID19 or other
• Ensure beneficiary and field teams involvement in assessment, planning and monitoring of WASH activities.
Programme Implementation
• Mobilise displaced communities and community leaders to coordinate and manage the Oxfam WASH interventions; Support communities to select WASH committees’ members and WASH focal points from the collective shelters, schools, and targeted communities, (responsible for monitoring the implementation, disease prevalence and evaluation of the planned activities).
• Assist in the planning, selection and facilitation of training community-based volunteers
• Support community-based volunteers during hygiene awareness sessions to community, follow up with them on daily bases, collet information on achieved target,
• to conduct trainings to form and strengthen committees/ school health clubs/ community child health clubs and to monitor progress of WASH Committees and follow up on problems
• Suggest new methods and approaches in order to improve the quality of the activities
• Support PHP officer in the design, plan and carry out hygiene promotion activities to promote safe PHP practices based on need with the committees and the trained community volunteers. These activities may include drama, information campaigns etc. in schools and communities as part of emergency response and resilience building
• Contribute to the development and pre-testing of PHP interactive learning tools and IEC materials
• Involve schools, health centres and community volunteers in the planning and roll out of PHP campaigns
• Assist PHP Officers in ensuring timely distribution of Hygiene kits.
• Support volunteers to carry out post-distribution monitoring Reporting, administration and information management:
• Contribute to the weekly PHP team review and planning meetings
• Obtain feedback from communities on the Oxfam WASH intervention where feasible
• Administrate payment requests, distribution lists and attendance lists
• Prepare, upload and file relevant documents according to agreed Oxfam procedures
• Provide weekly progress reports detailing progress to objectives ie. number of men and women trained, number of men, women, boy and girl beneficiaries, impact, challenges etc.
• Support the PHP officer to prepare monthly monitoring reports – PDM, status of project locations etc.
Assuring Programme Quality, Monitoring, Evaluation, Observation, and Learning
• Apply Oxfam’s minimum requirements on accountability to beneficiaries in the implementation of
PHP activities
• Raise awareness and build capacity of Oxfam field staff in adhering to Oxfam and international humanitarian standards
• Carry out data collection as required; PDM, Monitor PHP activities
• Reflect on programme experience and contribute to PHP /WASH evaluations and learning review
• Support and coordinate on service mapping
• Report any incidents or suspicious activities including field incidents to the PHP Officer and PHP TL
• Follow Oxfam’s Code of Conduct
• Act in a way that is sensitive to gender and protection issues
• Other tasks agreed with line manager
Qualifications
Qualification and Experience:
• Minimum University/ institute degree and experience in either: public health, medical, pharmacy community development, education, engineering or other relevant domains.
• Academic or professional qualifications are essential.
• At least 2 years’ experience in either Development or Humanitarian sector in hygiene promotion or distribution program is essential
ESSENTIAL
• Sound judgement
• Listening
• Decisiveness
• Self-Awareness
In addition:
• Experience in designing IEC (Information, Education and Communication) materials and interactive learning tools
• Strong communication and coordination skills.
• Sensitivity to the needs and priorities of different groups of the community.
• Good, solid report writing skills
• Good competency in Microsoft Office applications
• Good competency in Photoshop, illustrator, or other design software.
• Good written and spoken English and Arabic is essential
• Take responsibility for own work and make decisions on routine matters without close supervision
• Good organizational and work planning skills
• Able to set priorities and multi-task in dealing with job requirements.
• Detail oriented and good record keeper
• Ability to work autonomously and as a member of a team
• Proactively assume more responsibility and/or more difficult areas of work in agreement with line manager.
• Demonstrate adaptability and flexibility in all aspects of working
• Ability to quickly understand local cultural and customary norms
• Capacity to travel if needed
• Minimum University/ institute degree and experience in either: public health, medical, pharmacy community development, education, engineering or other relevant domains.
• Academic or professional qualifications are essential.
• At least 2 years’ experience in either Development or Humanitarian sector in hygiene promotion or distribution program is essential
ESSENTIAL
• Sound judgement
• Listening
• Decisiveness
• Self-Awareness
In addition:
• Experience in designing IEC (Information, Education and Communication) materials and interactive learning tools
• Strong communication and coordination skills.
• Sensitivity to the needs and priorities of different groups of the community.
• Good, solid report writing skills
• Good competency in Microsoft Office applications
• Good competency in Photoshop, illustrator, or other design software.
• Good written and spoken English and Arabic is essential
• Take responsibility for own work and make decisions on routine matters without close supervision
• Good organizational and work planning skills
• Able to set priorities and multi-task in dealing with job requirements.
• Detail oriented and good record keeper
• Ability to work autonomously and as a member of a team
• Proactively assume more responsibility and/or more difficult areas of work in agreement with line manager.
• Demonstrate adaptability and flexibility in all aspects of working
• Ability to quickly understand local cultural and customary norms
• Capacity to travel if needed
Specific Vacancy Requirements
The vacancy will be closed on 20 June
Salary and Benefits
As per Oxfam salary scale
About us
Oxfam is an international confederation of 17 organizations networked together in more than 90 countries, as part of a global movement for change, to build a future free from the injustice of poverty.
In Syria :
While Oxfam has been present in the region since 1970, it began operating in Syria through its Damascus based presence in July 2013. Since then, Oxfam has been responding to both the urgent WASH needs for vulnerable people, and has been working on the rehabilitation of water systems in order to provide durable, more sustainable solutions to the affected populations. Interventions implemented under Oxfam's WASH Programme include: Provision of Acute Emergency Life-Saving WASH Services, Rehabilitation of Water Systems, Hygiene Promotion and Water Conservation, Capacity Building and Training, and Improved Emergency WASH Coordination. To date, Oxfam has been worked in 10 governorates, seeking out to over 2.5 million beneficiaries.
In Syria :
While Oxfam has been present in the region since 1970, it began operating in Syria through its Damascus based presence in July 2013. Since then, Oxfam has been responding to both the urgent WASH needs for vulnerable people, and has been working on the rehabilitation of water systems in order to provide durable, more sustainable solutions to the affected populations. Interventions implemented under Oxfam's WASH Programme include: Provision of Acute Emergency Life-Saving WASH Services, Rehabilitation of Water Systems, Hygiene Promotion and Water Conservation, Capacity Building and Training, and Improved Emergency WASH Coordination. To date, Oxfam has been worked in 10 governorates, seeking out to over 2.5 million beneficiaries.
Required employees number
2
Posted On
Jun 05, 2025
Expiry Date
Jun 20, 2025
Photo
Required
CV Language
English
